ITB: Purchase & Installation of Mobile Office Trailer
| Agency: | County of Henderson |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17533375687760650 |
| Posted Date: | Dec 29, 2023 |
| Due Date: | Jan 4, 2024 |
| Source: | Members Only |
| Title | Bid/RFP Closing Date | Bid/RFP Status | Files | View | Bid Awarded To |
| ITB: Purchase & Installation of Mobile Office Trailer | Thu 1/4/24 |
Open - accepting bids and proposals |
View Details |
Attachment Preview
Henderson County Government
ITB: Purchase and Installation of Mobile Office Trailer
Bid No: FY24-03
Date of Issue: December 20, 2023
Proposal Due Date: January 4, 2024, at 3:00 PM EST
Direct all inquiries concerning this ITB to:
Doug Guffey
Purchasing Agent
Phone: 828-694-5023
Email: hcpurchasing@hendersoncountync.gov
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BID PROPOSAL FORM
GENERAL
Pursuant to the General Statutes of North Carolina informal bids, subject to the conditions and
specifications herein, are invited for furnishing the following apparatus, supplies, materials, and
equipment and/or services. Bids may be submitted via email to
hcpurchasing@hendersoncountync.gov or via mail to the Henderson County Finance Department, at
113 North Main St., Hendersonville, NC 28792. Bids will be due on January 4, 2024, at 3:00PM EST.
PRICING
The bidder has carefully examined the annexed form of specifications and instructions to bidders and
hereby declares that they will furnish the equipment and services called for in the manner prescribed
in the specifications and instructions to bidders for the following price:
Base Bid
The base bid price indicated above is for a turnkey purchase and installation of a mobile office trailer
and shall be inclusive of all applicable fees and taxes.
OFFER AND ACCEPTANCE
Henderson County seeks offers for the procurement and installation services described in this solicitation.
The County’s acceptance of any offer must be demonstrated by execution of the acceptance found below.
Acceptance shall create a contract having an order of precedence as follows: In cases of conflict between
documents comprising the contract, the order of precedence shall be (1) special terms and conditions
specific to this ITB/RFQ, (2) specifications and requirements under the Instruction to Bidders, (3)
Henderson County Terms and Conditions of this ITB/RFQ, and (5) the agreed portions of the awarded
Vendor’s offer. No contract shall be binding on the County until an encumbrance of funds and preaudit
has been made for payment of the sums due under the contract.
EXECUTION
In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the
undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the
price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is
submitted competitively and without collusion.
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Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY, STATE & ZIP:
TELEPHONE NUMBER:
TOLL FREE TEL. NO
PRINT NAME & TITLE OF PERSON SIGNING:
AUTHORIZED SIGNATURE:
DATE:
FAX NUMBER:
E-MAIL:
Offer valid for ninety (90), days from date of offer opening unless otherwise stated here: __________days.
ACCEPTANCE OF OFFER
If any or all parts of this ITB/RFQ are accepted, an authorized representative of Henderson County shall
affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).
FOR COUNTY USE ONLY
Offer accepted and contract awarded pursuant to Purchase or Contract Order number _________ this
______ day of _____________________, 20____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Henderson
County).
This instrument has been preaudited in the manner required by the Local Government Budget &
Fiscal Control Act. N.C.G.S. 159-28(a).
Henderson County Finance Director
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Bidders Checklist
☐ Be aware of the bid opening date and time as indicated on the first page of this proposal.
☐ All signatures must be by a company officer or agent who is authorized to enter into and sign bid
documents.
☐ Have you read and understood the “Terms and Conditions” and the “Instructions to Bidders” for
submitting a bid?
☐ Have you read and do you completely understand all the specifications of this bid proposal?
☐ Have you submitted the requested number of copies of your proposal and included all the
requested literature and specifications?
☐ If an addendum to the specifications was issued, has it been signed and returned with this bid
proposal?
☐ Have you included a Certificate of Insurance with minimum limits provided herein naming
Henderson County as additionally insured?
☐ Have you enclosed statements explaining any exceptions made to the specifications?
☐ Have you included executed copies of the attachments?
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INSTRUCTIONS TO BIDDERS
Section 1: Purpose
The purpose of this document is to provide general and specific information for the purchase and
installation of a mobile office trailer. All bids and contracts are governed by Henderson County policy
and Section 143-131 of the North Carolina General Statutes.
Section 2: Bid Schedule
Listed below are the dates and times by which stated actions must be taken or completed. The County
may determine, in its sole discretion, that it is necessary to change any of these dates and times. Should
changes be required, proper notice will be provided to potential bidders. All listed times are Eastern
standard times.
Action
Bid issued
Deadline for Questions
County Responses
Bids Due
Time
5:00 PM
5:00 PM
5:00 PM
3:00 PM
Date
December 20, 2023
December 28, 2023
December 29, 2023
January 4, 2024
Section 4: Bid Contact
Any and all questions, concerns, request for additional information, and alternate product
considerations shall be directed to the Henderson County Finance Department to the attention of the
Purchasing Agent:
Doug Guffey
hcpurchasing@hendersoncountync.gov
Section 5: Bidder Questions
The County is not liable for interpretations/misinterpretations or other errors, or omissions made by the
Bidder in responding to this bid. The Bidder shall examine this bid to determine if the County’s
requirements and terms and conditions are clearly stated. If, after examination of the various
requirements and terms and conditions of this bid, the Bidder believes there are any requirements or
terms and conditions which remain unclear or which restrict competition, the Bidder may request, in
writing, that the County clarify the requirement(s) and terms(s) and condition(s) specified by the Bidder.
The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page number(s) that identify
the requirements or conditions questioned by the Bidder.
Requests for clarification, technical questions, and approval of alternate products to this bid must be
received by the County no later than the date shown above in Section 2, entitled “Bid Schedule”, under
Deadline for Questions. The Bidders’ failure to request clarification and submit questions by the date in
the bid schedule above shall be considered to constitute the Bidders’ acceptance of all County
requirements and terms and conditions. The County shall issue addenda reflecting questions and
answers to this bid, if any, and shall be posted to the County’s website at
https://www.hendersoncountync.gov/rfps.
Section 6: Objections to the Specifications
It is not the intent of the bid specifications to exclude or limit competition or favor any supplier. If there
is an objection to any of the specifications or requirements listed herein, the bidder must notify Doug
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