RFP: VFW Kitchen Equipment
| Agency: | County of Henderson |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17533768163128605 |
| Posted Date: | Feb 26, 2024 |
| Due Date: | Mar 26, 2024 |
| Source: | Members Only |
| Title | Bid/RFP Closing Date | Bid/RFP Status | Files | View | Bid Awarded To |
| RFP: VFW Kitchen Equipment | Tue 3/26/24 |
Open - accepting bids and proposals |
View Details |
Attachment Preview
Henderson County Capital Projects
100 North King Street, Suite 206
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From:
Subject:
Date:
Brian Cotton
Capital Projects Superintendent
Bryan Rhodes
Capital Projects Construction Manager
Request for Proposals:
VFW Renovation Kitchen Equipment and Installation
FEB 26th, 2024
Mandatory Pre-Bid Meeting:
Proposals are due:
Location of Work:
March 12th, 2024 @ 11:00 am
VFW
900 N. Main St
Hendersonville, NC 28792
March 26th, 2024, by 2:00 pm
Henderson County Government Offices
Attention: Bryan Rhodes
100 North King Street, 2nd Floor, Suite 204
Hendersonville, NC 28792
VFW
900 N. Main St.
Hendersonville, NC 28792
Last Day for Questions:
March 19th, 2024, at 3:00pm. Question must be in written
form by email or USPS letter on or before, but NLT date
indicated. Submit all questions to Brian Cotton
the HC Capital Project Superintendent.
bcotton@hendersoncountync.gov
Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County
Government Offices, 100 North King Street, Suite 204, Hendersonville, North Carolina 28792 until
March 26th, 2024 @ 2:00 pm.
Page 1 of 4
Henderson County Capital Projects
100 North King Street, Suite 206
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Scope of Work:
o Provide and Install food service equipment specified, for VFW remodel project, per attachment
#1 and #2 of RFP.
o Base bid will be based on Specified Food Service Equipment, per attachment #1 and #2, of the
RFP.
o Contract will be awarded on Base bid only.
o Substitutions should be listed on RFP as Alternates based on item number.
o Substitutions will only be accepted after review and written approval from a member of the
Henderson County Project Management Team.
o Item K5 on spec sheet is excluded from job scope.
o No exclusions allowed in base bid. All items listed on attached Food Service Equipment
Schedule other than K5 must be priced as purchase and install.
GENERAL:
Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials,
traffic control, supervision, disposal fees, permits, inspections. Contractor is to meet or exceed all
requirements and specifications outlined in the RFP and Pre-Bid.
o Contractor is required to provide a scheduled timeline for the duration of project.
o Contractor is required to furnish all necessary supervision, labor, tools, equipment, and
materials to complete the work outlined in the RFP and Pre-bid meeting.
o Contractor will be required to provide a detailed written warranty for all work upon
completion of project.
Job Specifics:
SITE CONDITIONS:
1. The Contractor will be responsible for permitting and scheduling of inspections.
2. The Contractor will be responsible for providing own power for project.
3. The Contractor will be responsible for providing a dumpster.
4. Smoking is not permitted on the job site.
5. Contractor will need to barricade the work area with safety cones and caution tape to prevent
pedestrians from entering the work area.
6. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to
repair or replace at his expense.
7. All utility interruptions are to be scheduled with the owner. This includes times which the fire
notification may need to be taken offline for work.
8. All workers are required to wear proper work attire.
9. Weapons are prohibited on County property.
10. Awarded contractor is to coordinate with Blum Construction site superintendent, when onsite.
Page 2 of 4
Henderson County Capital Projects
100 North King Street, Suite 206
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Project will be awarded based on base bid.
Base Bid: $________________________
Additional pricing.
ALT. 1:
ITEM # K1: $__________________________
ALT. 2:
ITEM # K2: $__________________________
ALT. 3:
ITEM # K3: $__________________________
ALT. 4:
ITEM # K4: $__________________________
ALT. 5:
ITEM # K6: $__________________________
ALT. 6:
ITEM # K8: $__________________________
ALT. 7:
ITEM # K9: $__________________________
ALT. 8:
ITEM # K10: $__________________________
ALT. 9:
ITEM # K11: $__________________________
ALT. 10:
ITEM # K12: $__________________________
Page 3 of 4
Henderson County Capital Projects
100 North King Street, Suite 206
Hendersonville, North Carolina 28792
___________________________________________________________________________________
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.
2. General Workday Schedule for “all anticipated workday start and completions” or stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the
County’s approval.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid work with separate pricing for
each alternate listed.
7. Contractor is required to price all alternates as well as provide a base bid price.
8. Include all applicable taxes in proposal. Henderson County is not tax exempt.
ACCEPTANCE OF WORK
1. All work that is required must be permitted by Henderson County and receive County
inspections. Owner is to receive written copies of all.
2. Owner is to receive all warranties, maintenance manuals, product data, closeout
documents.
See “Doing Business with Henderson County” for general information and Henderson County
Insurance and Bond Requirements along with Minority Business Participation Guidelines at
https://www.hendersoncountync.gov/county/page/doing-business-henderson-county
Terms & Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms_co
nditions.15.23_0.pdf
These Terms and Conditions, which refer to a “purchase order”, shall be deemed to be included in any
contract entered into as a result of this Request for Proposals (“RFP”).
Any attempt by a proposed contracting party (the “Bidder”) under the RFP to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive
(unless Henderson County has notified the Bidder that the funding source for the goods or work sought
under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and
Conditions (and all subparts thereunder) may be excluded from a Proposal.
Henderson County reserves the right to reject any and / or all bids. Qualified contractors
interested in bidding on this project may contact Brian Cotton @
bcotton@hendersoncountync.gov .
Page 4 of 4
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