GROUNDWATER TEST WELL & OBSERVATION WELL
BID NO. : 24-200
CONTRACT DOCUMENTS
Including
Bid Documents, Contract, Bonds, Affidavits
Site Drawings, and Technical Specifications
Issued by:
The City of Ardmore
23 South Washington
Ardmore, Oklahoma 73401
February 2024
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ITEM
TABLE OF CONTENTS
PAGE NUMBER
NOTICE TO BIDDERS....................................................................................................................................3
INSTRUCTION TO BIDDERS......................................................................................................................4-6
PROPOSAL.................................................................................................................................................7-10
BID BOND......................................................................................................................................................11
BID AFFIDAVIT…..................................................................................................................12-13
WORK STATUS ELIGIBILITY AFFIDAVIT...............................................................................................14
CERTIFICATE OF NON-DISCRIMINATION............................................................................15
NOTICE OF AWARD....................................................................................................................16
CONTRACT.................................................................................................................................................17-19
PERFORMANCE BOND................................................................................................................................20-21
STATUTORY PAYMENT BOND..........................................................................................................22-23
MAINTENANCE BOND............................................................................................................................24-25
INSURANCE REQUIREMENTS...................................................................................................................26
NOTICE TO PROCEED...............................................................................................................27
RELEASE OF WAIVER OR LIEN……………………………………………………………………….28
INVOICE AFFIDAVIT.................................................................................................................29
CONSENT OF SURETY CO. TO FINAL PAYMENT………………………………………………………30
GENERAL CONDITIONS……………………………………………………………………………..31-46
SPECIFICATIONS……………………………………………………………………………….47
SECTION 33 20 11......................................................................................................................48-53
SECTION 33 20 12 ....................................................................................................................54-59
SITE LOCATON MAP……………………………………………………………………………..60
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ADVERTISEMENT FOR BIDS
NOTICE TO BIDDERS
City of Ardmore, 23 South Washington, Ardmore, OK 73401; (580) 226-2100
Separate sealed Bids for Bid No.: 24-200 GROUNDWATER TEST WELL & OBSERVATION WELL and
all appurtenances thereto, will be received at the office of the Purchasing Department, at the
above address until 3:00 P.M., C.S.T., on Thursday, March 21, 2024, and then publicly opened and
read aloud at the City Hall Conference Room, First Floor (Room 100).
Project includes the furnishing of labor, equipment and materials for drilling and casing a test water
well for aquifer testing. Work shall be performed only by qualified drillers, insured and bonded, and
licensed by the State of Oklahoma to drill wells. Work must be performed in accordance with
regulations adopted by the Oklahoma Department of Environmental Quality and the Oklahoma
Water Resource Board. The Contractor is responsible for preparing and submitting for Owner
approval any well construction records and documents required by the State.
Pre-Bid Conference: Refer to Instructions for Bidders
Each Bid must be accompanied by a BID BOND payable to the OWNER for Five Percent (5%) of the
total amount of the BID. A certified check may be used in lieu of a BID BOND. PERFORMANCE,
MAINTENANCE AND STATUTORY PAYMENT BONDS in the amount of one-hundred percent (100%)
of the Contract Price, with a corporate surety approved by the OWNER, will be required for the
faithful performance of the contract.
The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may
be withdrawn prior to the above scheduled time for the opening of BIDS or authorized
postponement thereof. Any BID received after the time and date specified shall not be considered.
No BIDDER may withdraw a BID within sixty (60) calendar days following the actual date of the
opening thereof.
The OWNER reserves the right to: change dates the bid will be considered; waive all informalities;
reject any and all bids; choose whether to accept alternates, if applicable; adjust quantities; and
add or omit items of work as deemed necessary to conform with budget or other constraints; and
to accept that bid deemed most advantageous for value received.
Bids shall be made in accordance with the Instructions for Bidders contained in the Contract
Documents. Contract Documents may be examined or obtained at the City of Ardmore’s
Purchasing Office, located on the 1st floor of City Hall at 23 South Washington, Ardmore,
Oklahoma. The Purchasing Department may be reached at (580) 221-2582. Plans may be obtained
via electronic file transfer at no charge.
City of Ardmore, Oklahoma
Published in The Sunday Ardmoreite on Sunday, February 25, 2024 and Sunday, March 3, 2024
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INSTRUCTIONS FOR BIDDERS
Preface
Bids will be received by the City of Ardmore, Oklahoma, (hereinafter called the “City”), at the City
of Ardmore Purchasing Office, 23 South Washington, Ardmore, OK, 73401, until 3:00 p.m., C.S.T.,
on the 21st day of March 2024, and then publicly opened and read aloud at the City Hall
Conference Room, First Floor (Room 100).
Obtaining Contract Documents
The Contract Documents may be obtained or examined at the offices of the City Purchasing
Coordinator, 23 South Washington, Ardmore, OK 73401. Plans may be obtained via electronic file
transfer at no charge. Sherrill Shaw, Purchasing Coordinator may also be reached at (580) 221-
2582 or sshaw@ardmorecity.org
Project Analysis and Bid Preparation
Each bidder is responsible for inspecting the site and for reading and being thoroughly familiar with
the Contract Documents. The failure or omission of any bidder to do any of the foregoing shall in
no way relieve any bidder from any obligation with respect to its bid.
Bidders must satisfy themselves on the accuracy of the estimated quantities in the Bid Proposal by
examination of the site and a review of the drawings and specifications, including addenda. After
bids have been submitted, no bidder shall assert that there was a misunderstanding concerning the
quantities of work or of the nature of the work to be done.
A mandatory pre-bid meeting will be held at the Public Works Building at 317 Veterans Blvd.,
Ardmore, OK 73402 , at 11:00 A.M., C.S.T., March 14, 2024.
The Contract Documents contain the provisions required for the execution of the project.
Information obtained from an officer, agent, or employee of the City, or any other person, shall not
affect the risks or obligations assumed by the contractor or relieve the contractor from fulfilling any
of the conditions of this contract.
In the event that alternate bids are solicited, they will be listed in numerical order with the highest
priority being number one (#1), second priority being number two (#2), etc. If and when alternates
are used, the low bidders will be selected by the lowest and best bid, considering all bids, which
include the selected alternate bids. The alternates will be listed in consecutive priority order to
remain within the funds available for the project.
Bid Submittal
All bids must be made on the required bid proposal form. All blank spaces for bid prices must be
filled-in, in ink or typewriter, and the bid form must be fully completed and executed when
submitted. Two (2) copies of the bid form are required. A conditional or qualified bid will not be
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accepted.
Each bid must be submitted in a sealed envelope addressed to:
City of Ardmore
Attn: Purchasing
23 South Washington
Ardmore, OK 73401
Each sealed envelope containing a bid must be plainly marked on the outside:
GROUNDWATER TEST WELL & OBSERVATION WELL - BID NO.: 24-200
along with the bidder’s name, address, and phone number.
If the bid is forwarded by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed to the Purchasing Department, as described above.
The City may waive any informalities or minor defects or reject any and all bids. Any bid may be
withdrawn prior to the above-scheduled time for the opening of bids or authorized postponement
thereof. Any bid received after the time and date specified shall not be considered. No bidder may
withdraw a bid within sixty (60) days after the actual date of the opening thereof.
Each bid must be accompanied by a bid bond payable to the City for five percent (5%) of the total
amount of the bid. In lieu of a bid bond, bidders may submit certified checks or irrevocable letters
of credit. As soon as the bid amounts have been compared, the City will return the bonds of all
except the three (3) lowest responsible bidders. When the agreement is executed, the bonds of
the two (2) remaining unsuccessful bidders will be returned. The bid bond of the successful bidder
will be retained until the statutory payment bond, performance bond, and maintenance bond have
been executed and approved, after which it will be returned.
Bid Opening
Sealed bids will be opened shortly after 3:00 P.M., C.S.T., on Thursday, March 21, 2024, in random
order and read aloud. Bids will be opened in the City Hall Conference Room, 1st Floor, Room 100,
at 23 South Washington, Ardmore, OK 73401. Upon opening, City staff will verify that the bid is
presented on the designated Bid Proposal and that the bid is accompanied by the required Bid
Bond or suitable substitute. Bids without bid surety and executed affidavits will not be read nor
tabulated.
Submittal of Bonds and Execution of Contract
The City will cause the bids to be tabulated and thereafter contact the apparent low and qualified
bidder. The City may choose then to make such investigations as deemed necessary to determine
the ability of the bidder to perform the work; and the bidder shall furnish to the City all such
information and data for this purpose as the City may request. The City reserves the right to reject
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