12TH AVENUE NW IMPROVEMENTS – PHASE 1B
ENGINEERING PROJECT 2022001(1B)
BID NO. 23-1100
KIOWA STREET EXTENSION TO MERRICK CIRCLE
CONSTRUCTION DOCUMENTS
Including
Bid Documents, Contract Documents,
Construction Drawings
and
Specifications
Prepared and Issued by:
City of Ardmore, Oklahoma
23 South Washington Avenue
Ardmore, Oklahoma 73401
August 29, 2023
CERTIFICATION AND APPROVAL PAGE
PREPARED BY:
_________________________________
JOSHUA RANDELL, P.E., CFM
CITY ENGINEER
APPROVED BY
__________________________________
KEVIN BOATRIGHT
CITY MANAGER
TABLE OF CONTENTS
ITEM
PAGE NUMBER
NOTICE TO BIDDERS......................................................................................... .4-5
INSTRUCTION TO BIDDERS………………………………………………………..…6-9
PROPOSAL ...................................................................................................... 10-15
BID BOND ......................................................................................................... 16-17
BID AFFIDAVIT ................................................................................................. 18-19
WORK STATUS ELIGIBILITY AFFIDAVIT..............................................................20
CERTIFICATE OF NON-DISCRIMINATION ...........................................................21
NOTICE OF AWARD ..............................................................................................22
CONTRACT ...................................................................................................... 23-25
GENERAL CONDITIONS.................................................................................. 26-42
PERFORMANCE BOND ................................................................................... 43-44
STATUTORY PAYMENT BOND ....................................................................... 45-46
MAINTENANCE BOND ..................................................................................... 47-48
NOTICE TO PROCEED ..........................................................................................49
INVOICE AFFIDAVIT ..............................................................................................50
RELEASE OF WAIVER OR LIEN ...........................................................................51
CONSENT OF SURETY CO. TO FINAL PAYMENT...............................................52
SPECIFICATIONS…………………………………………………………………….53-72
01001……………………………………………………………………General Provisions
01002…………………………………………………………………………Scope of Work
01003………………………………………………………………………..Control of Work
01004…………………………………………………Construction Materials and Testing
01005………………………………………………………….Public Safety and Relations
01010………………………………………………………….Measurement and Payment
NOTICE TO BIDDERS
Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed
bids for the construction of
12TH AVENUE NW IMPROVEMENTS – PHASE 1B
ENGINEERING PROJECT 2022001(1B)
BID NO. 23-1100
A project consisting of the installation of a new roadway connection from 12th Avenue NW
to Merrick Circle in Ardmore, OK. New storm sewer is also planned to serve the new
roadway.
Sealed bids for the project, which will be received in the offices of the Purchasing
Department, City of Ardmore, 23 South Washington, Ardmore, Oklahoma 73402, are due
no later than
2:00 PM on Thursday, November 30, 2023
Sealed bids can also be mailed to the Office of the Purchasing Coordinator at P.O. Box
249, Ardmore, Oklahoma 73402, as long as they are received by the date and time
referenced above. Bids shall be opened in the Commission Chambers, City Hall, 23
South Washington at the above stated time for receipt of bids or as soon thereafter as
practicable and publicly read aloud and tabulated.
Bids shall be made in accordance with the Instructions to Bidders contained in the
Contract Documents. Contract Documents may be examined at the following places:
• City of Ardmore – Purchasing Office, City All, 23 S. Washington St., Ardmore, OK
73401, (580) 221-2582
• City of Ardmore - Room 5, City Hall Annex, 15 1st Street SE, Ardmore, OK 73401,
(580) 221-2506
All bids timely received shall be considered by the City prior to a Contract being awarded.
Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and
Holidays, before the time set for opening of bids, as well as bids received after the time
set for opening of bids, will not be considered and will be returned unopened. The Bidder
shall honor the quoted prices for a period of 60 days from the time the bids are opened.
Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the
amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each
Bidder. Bid security will be returned to the unsuccessful Bidders.
The City reserves the right to reject any or all bids and reserves the right to waive
immaterial defects and irregularities or award the bid by item/schedule or all/none as it
deems to be in the best interest of the City.
The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof.
All forms must be signed and all affidavits sworn to and notarized. All bids shall be
typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall
bear a legible notation thereon that it is a bid upon the project proposed and the name of
the Bidder.
The Successful Bidder shall deliver the executed Contract and Bonds together with the
certificates of insurance, all as required in the Contract Documents, to the City no later
than fifteen (15) calendar days following the City’s notification of its intent to award the
Contract, unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and
the City. Addenda may amend the date and/or time for receipt of bids or any specification,
item, document or requirement in the Contract Documents upon notice to all prospective
Bidders who have purchased Contract Documents for this project. The Contract will be
awarded to the lowest and best Bidder.
A pre-bid conference will be held at 10:00 AM, Monday, November 20, 2023, at the
offices of the Ardmore City Engineer, Room 14, City Hall Annex, 15 1st Street SE,
Ardmore, Oklahoma 73401.
Sherrill Shaw
Purchasing Coordinator
