NOTICE TO BIDDERS
Notice is hereby given that the City of Ardmore, Oklahoma, will receive and open sealed
bids for the construction of
ROSEWOOD DRAINAGE IMPROVEMENTS
ENGINEERING PROJECT 2023003
Bid No.: 24-103
A project consisting of the construction of approximately 800 linear feet of 42-inch
diameter reinforced concrete pipe storm sewer, together with related paving and all
necessary appurtenances.
Sealed bids for the project, which will be received in the offices of the Purchasing
Department, City of Ardmore, 23 S. Washington, Ardmore, Oklahoma 73401, are due no
later than
2:00 P.M., C.S.T., on Thursday, February 22, 2024
Sealed bids can also be mailed to the City of Ardmore Purchasing Coordinator at P.O.
Box 249, Ardmore, Oklahoma 73402 as long as they are received by the date and time
referenced above. Bids shall be opened in the Commission Chambers (Room 304), at
the above stated time for receipt of bids or as soon thereafter as practicable and publicly
read aloud and tabulated.
Bids shall be made in accordance with the Instructions to Bidders contained in the
Contract Documents. Contract Documents may be examined or obtained at the City of
Ardmore Purchasing Office, 23 S. Washington, Ardmore, Oklahoma, by email request to
Sherrill Shaw at sshaw@ardmorecity.org or phone (580) 221-2582.
All bids timely received shall be considered by the City prior to a Contract being awarded.
Bids received more than ninety-six (96) hours, excluding Saturdays, Sundays, and
Holidays, before the time set for opening of bids, as well as bids received after the time
set for opening of bids, will not be considered and will be returned unopened. The Bidder
shall honor the quoted prices for a period of 60 days from the time the bids are opened.
The City reserves the right to reject any or all bids and reserves the right to waive
immaterial defects and irregularities or award the bid by item/schedule or all/none as it
deems to be in the best interest of the City.
Bid security in the form of a cashier's check, a certified check, or a Surety Bond in the
amount of five percent (5%) of the Base Bid shall accompany the sealed Bid of each
Bidder. Bid security will be returned to the unsuccessful Bidders.
The Bidder shall only use the City’s Bid Proposal and affidavits or photocopies thereof.
All forms must be signed and all affidavits sworn to and notarized. All bids shall be
typewritten or in ink. Bidder shall file the bid in a sealed envelope. Each envelope shall
bear a legible notation thereon that it is a bid upon the project proposed and the name of
the Bidder.
The Successful Bidder shall deliver the executed Contract and Bonds together with the
certificates of insurance, all as required in the Contract Documents, to the City no later
than fifteen (15) calendar days following the City’s notification of its intent to award the
Contract, unless that time is extended by the City.
The City may issue addenda as may be necessary in the best interest of the public and
the City. Addenda may amend the date and/or time for receipt of bids or any specification,
item, document or requirement in the Contract Documents upon notice to all prospective
Bidders who have purchased Contract Documents for this project. The Contract will be
awarded to the lowest and best Bidder.
A mandatory pre-bid conference will be held at 10:00 A.M., C.S.T., Tuesday, February
13, 2024, at the offices of the Ardmore City Engineer, Room 14, 15 1st Street SE,
Ardmore, Oklahoma 73401.
Sherrill Shaw
Purchasing Coordinator
