24-041 - Water Distribution System Improvements Main Replacement - Contract MR-14
| Agency: | City of Pawtucket |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17577179465317401 |
| Posted Date: | Apr 26, 2024 |
| Due Date: | May 9, 2024 |
| Solicitation No: | 24-041 |
| Source: | Members Only |
Attachment Preview
CITY OF PAWTUCKET
and
PAWTUCKET WATER SUPPLY BOARD
REQUEST FOR SEALED BIDS
Spring 2024
BID No. 24-041
Water Distribution System Improvements
Main Replacement – Contract MR-14
Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
Appendix A
Anti-Kickback Acknowledgement
Appendix B
City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C
Specifications for Contract MR -14 (including Proposal Form)
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1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No Yes
Date: April 30, 2024 at 10:00 AM (non – mandatory)
Location:
Pawtucket Water Supply Board
85 Branch St.
Pawtucket, RI 02860
Room: 1st Floor Training Room
Requests for Further Information Prior to: May 3, 2024, at 2:00 PM
Requests for information or clarification must be made electronically to the attention of:
Stephen Soito, – Engineering Manager
E-mail: ssoito@pwsb.org
Please reference the Sealed Bid number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
Sealed Bid Submission Deadline: May 9, 2024 at 12:00 PM
Late submittals will not be considered.
Publicly Opened on: May 9, 2024 at 4:00 PM at a Purchasing Board Meeting
Sealed Bids must be mailed or hand-delivered in a sealed envelope marked with the
Sealed Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bonds/Surety Required
Surety Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check
payable to the City of Pawtucket in an amount not less than ten percent (10%) of the bid
price.
Fidelity Bond: No Yes
Performance Bond and Labor and Material Bond: No Yes
The successful bidder will be required to furnish all insurance documentation as outlined
in the specifications document.
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
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The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly
negotiating with any vendor who submits a proposal in response to this Sealed Bid and
to award a contract based upon the results of those negotiations alone. Proposals found
to be technically or substantially non-responsive at any point in the evaluation process
will be rejected and not considered further. The City of Pawtucket may, at its sole option,
elect to require presentations(s) by bidders clearly in consideration for award.
2.0 - Instructions and Notifications to Bidders
Bidding Documents may be examined at the office of the Owner, Pawtucket
Water Supply Board, 85 Branch Street, Pawtucket, RI 02860 between the hours
of 9:00 AM to Noon and 1:00 PM to 4:00 PM, Monday through Friday. Bidding
Documents and any issued addenda will be available at City of Pawtucket
website http://www.pawtucketri.com/purchasing. The bidder shall be responsible
for all costs associated with printing hard copies of the contract bidding
documents.
No interpretations as to meaning of the Plans, Specifications, or other Contract
Documents will be made to any bidder orally. All questions or requests for
interpretations concerning this Request for Bids shall be in writing (or emailed) to
the office of the Owner, Pawtucket Water Supply Board, 85 Branch Street,
Pawtucket, RI 02860 at (ssoito@pwsb.org) no later than May 3, 2024 at 2:00 PM.
Please reference the Contract Bid No. 24-041 on all correspondence. Any
contract addendum, if issued, will be posted on the internet at:
http://www.pawtucketri.com/purchasing. Failure of bidder to receive any such
addendum or interpretations shall not relieve any bidder from obligation under
this bid as submitted. All addenda so issued shall become part of the Contract
Documents.
The words “City of Pawtucket” when used, shall also mean the Pawtucket Water
Supply Board acting through its Chairman.
It is the vendor's responsibility to examine all specifications and conditions
thoroughly, and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws, ordinances
and regulations, and meet any and all registration requirements where required for
contractors as set forth by the State of Rhode Island. Failure to make a complete
submission as described herein may result in a rejection of the proposal.
All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated Sealed Bid deadline.
Prior to the proposal deadline established for this Sealed Bid, changes may be
made to a proposal already received by the City if that vendor makes a request to
the Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the Sealed Bid deadline.
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Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object to
this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
The vendor has full responsibility to ensure that the proposal arrives at the Purchasing
Division Office prior to the deadline set out herein. The City assumes no responsibility for
delays caused by the U.S. Postal Service or any other delivery service. Postmarking by
the due date will not substitute for actual receipt of response by the due date. Proposals
arriving after the deadline may be returned, unopened, to the vendor, or may simply be
declared non-responsive and not subject to evaluation, at the sole discretion of the
Purchasing Agent. For the purposes of this requirement, the official time and date
shall be that of the time clock in the City of Pawtucket’s Purchasing Office.
It is intended that an award pursuant to this Sealed Bid will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Sealed Bid shall be considered to be public
records as defined in Title 38 Chapter 2 of the Rhode Island General Laws, without
exception, and may be released for inspection immediately upon request once an
award has been made.
Vendors are responsible for errors and omissions in their proposals. No such error
or omission shall diminish the vendor's obligations to the City.
The City reserves the right to reject any or all proposals, or portions thereof, at any
time, with no penalty. The City also has the right to waive immaterial defects and
minor irregularities in any submitted proposal at its sole discretion. All material
submitted in response to this Sealed Bid shall become the property of the City of
Pawtucket upon delivery to the Purchasing Agent.
3.0 - Overview
The City of Pawtucket desires to seek sealed bids for contract MR-14 for the Pawtucket
Water Supply Board. This contract consists of the replacement of approximately 29,500
feet of 6”, 8”, and 12” water main in the City of Pawtucket, Rhode Island.
4.0 - Scope of Work
Contract MR-14 with all related incidental and appurtenant work as shown on the “Design
Plans” document and as described and outlined in the “Specifications” document. Bid
documents are available on the City of Pawtucket website at
http://www.pawtucketri.com/purchasing on and after April 19, 2024
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