24-038 - Citywide Tree Planting Program
| Agency: | City of Pawtucket |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17577296324963043 |
| Posted Date: | Apr 9, 2024 |
| Due Date: | Apr 25, 2024 |
| Source: | Members Only |
Attachment Preview
CITY OF PAWTUCKET
REQUEST FOR PROPOSALS
24-038
CITYWIDE TREE PLANTING PROGRAM
Contents:
1.0 Bid/Solicitation Information
2.0 Instructions and Notifications to Bidders
3.0 Overview
4.0 Scope of Work
5.0 Insurance
6.0 Acknowledgement of Risk and Hold Harmless Agreement
7.0 Additional Insurance Requirements
8.0 Proposal Content and Organization
9.0 Evaluation Criteria
10.0 Miscellaneous
11.0 Bid Form
12.0 General Conditions – AIA Document A201
12.1 Addendum To General Conditions
13.0 Supplementary Conditions
14.0 Special Conditions for CDBG Contracts
15.0 Special Conditions for Build America, Buy American ACT
Appendix A
Anti-Kickback Acknowledgement
Appendix B
City of Pawtucket Purchasing Rules and Regulations and
Terms and Conditions of Purchase
Appendix C
General Wage Rate Decision – Davis Bacon
Appendix D
Appendix E
Appendix F
Federal Labor Standards Provisions – Form HUD 4010
City of Pawtucket Standard Form of Agreement (Sample)
Rhode Island General Laws (RIGL)
1.0 - Bid/Solicitation Information
Schedule
Pre-Bid/Proposal Conference: No Yes
Requests for Further Information:
April 25, 2024 @ 4:00 PM
Requests for information or clarification must be made electronically to the attention of:
David Taylor and Emily Morse
Email: dtaylor@pawtucketri.gov
AND
Email: emorse@pawtucketri.gov
Please reference the RFP / LOI number on all correspondence. Answers to questions
received, if any, will be posted on the internet as an addendum to this bid solicitation.
RFP Submission Deadline:
May 9, 2024 at 12:00 PM
Late submittals will not be considered.
Proposals must be mailed or hand-delivered in a sealed envelope marked with the
RFP/Bid # and Project Name to:
Pawtucket City Hall - Purchasing Office
137 Roosevelt Avenue
Pawtucket, RI 02860
Bids will be publicly opened on May 9, 2024 at 4:00 PM during a scheduled
Purchasing Board meeting in City Council Chambers, City Hall
Bonds/Surety Required
Bid Bond: No Yes
Bidder is required to provide a bid surety in the form of a bid bond or certified check
payable to the City of Pawtucket in an amount not less than five percent (5%) of the bid
price.
Fidelity Bond: No Yes
Performance and Payment Bond: No Yes
(Submit upon award of contract)
Bidder is required to provide a performance and payment bond as outlined in the City’s
General Terms & Conditions of Purchase (Appendix B of this RFP) in an amount not less
than one hundred percent (100%) of the bid price.
The successful bidder will be required to furnish all insurance documentation as outlined
in the attached Purchasing Rules & Regulations and General Terms & Conditions of
Purchase.
Miscellaneous
The bid process and resulting contract are subject to the Rules and Regulations and
General Terms and Conditions of Purchase. Submission of a bid in response to this
solicitation is acknowledgement and acceptance of these Rules and Regulations and
General Terms and Conditions of Purchase.
The City of Pawtucket reserves the right to award on the basis of cost alone, accept or
reject any or all bids, and to act in its best interest including, but not limited to, directly
negotiating with any vendor who submits a proposal in response to this RFP and to award
a contract based upon the results of those negotiations alone. Proposals found to be
technically or substantially non-responsive at any point in the evaluation process will be
rejected and not considered further. The City of Pawtucket may, at its sole option, elect
to require presentations(s) by bidders clearly in consideration for award.
2.0 - Instructions and Notifications to Bidders
• It is the vendor's responsibility to examine all specifications and site conditions
thoroughly, and comply fully with specifications and all attached terms and
conditions. Vendors must comply with all Federal, State, and City laws, ordinances
and regulations, and meet any and all registration requirements where required for
contractors as set forth by the State of Rhode Island. Failure to make a complete
submission as described herein may result in a rejection of the proposal.
• All costs associated with developing or submitting a proposal in response to this
Request, or to provide oral or written clarification of its content shall be borne by
the bidder. The City of Pawtucket assumes no responsibility for these costs.
• A submittal may be withdrawn by written request to the Purchasing Agent by the
proposer prior to the stated RFP deadline.
• Prior to the proposal deadline established for this RFP, changes may be made to
a proposal already received by the City if that vendor makes a request to the
Purchasing Agent, in writing, to do so. No changes to a proposal shall be made
after the RFP deadline.
• Proposals are considered to be irrevocable for a period of not less than ninety (90)
days following the opening date, and may not be withdrawn, except with the
express written permission of the Purchasing Agent. Should any vendor object to
this condition, the vendor must provide objection through a question and/or
complaint to the Purchasing Agent prior to the proposal deadline.
• All pricing submitted will be considered to be firm and fixed unless otherwise
indicated herein.
• The vendor has full responsibility to ensure that the proposal arrives at the
Purchasing Division Office prior to the deadline set out herein. The City assumes
no responsibility for delays caused by the U.S. Postal Service or any other delivery
service. Postmarking by the due date will not substitute for actual receipt of
response by the due date. Proposals arriving after the deadline may be returned,
unopened, to the vendor, or may simply be declared non-responsive and not
subject to evaluation, at the sole discretion of the Purchasing Agent. For the
purposes of this requirement, the official time and date shall be that of the
time clock in the City of Pawtucket’s Purchasing Office.
• At the time and place fixed for the opening of Bids, the Owner will cause to be
opened and publicly read aloud every Bid received within the time set for receiving
Bids, irrespective of any irregularities therein. Bidders and other persons properly
interested may be present, in person or by representative.
• It is intended that an award pursuant to this Request will be made to a prime
contractor, who will assume responsibility for all aspects of the work. Joint venture
and cooperative proposals will not be considered, but subcontracts are permitted,
provided that their use is clearly indicated in the bidder's proposal, and the
subcontractor(s) proposed to be used are identified in the proposal.
• Bidders are advised that all materials submitted to the City of Pawtucket for
consideration in response to this Request for Proposals shall be considered to be
public records as defined in Title 38 Chapter 2 of the Rhode Island General Laws,
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