ASSESSMENT NOTICES - PRINTING AND MAILING
| Agency: | County of Orangeburg |
|---|---|
| State: | South Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD17590909011516451 |
| Posted Date: | Apr 4, 2024 |
| Due Date: | May 6, 2024 |
| Solicitation No: | FY24-0506 |
| Source: | Members Only |
| Bid Number: |
FY24-0506
|
| Bid Title: |
ASSESSMENT NOTICES - PRINTING AND MAILING
|
| Category: | Orangeburg County Bid Opportunities |
| Status: | Open |
|
|||||||||||||
Attachment Preview
TITLE AND SUMMARY
Request for Proposal No:
Request for Proposal Title:
FY24-0506
ASSESSMENT NOTICES – PRINTING AND MAILING
Request for Proposal Published:
04/04/2024 http://www.orangeburgcounty.org/
04/04/2024 BidNet Direct
04/04/2024 Bulletin Board, Basement, Purchasing
Invitation Composition:
Invitation Amendments:
Contracting Entity:
Procurement Coordinator:
Request for Proposal (FY24-0506) - is composed of the following:
• Title and Summary pages
• Code Articles 1 through 7
• Scope of Work
• Vendor Qualifications and Information
• Evaluation Factors
• Certification of No Exceptions
• Certification of Preference(s)
• Addendum Acknowledgement
• Vendor Information Sheet
If any, will be published/posted on the following:
http://www.orangeburgcounty.org/
Bulletin boards located in/on:
Basement Floor, Procurement Office
Orangeburg County, South Carolina (“Owner”)
A political subdivision of the State of South Carolina
Jamie McClary, Procurement Director
Orangeburg County Procurement Office
1437 Amelia St. (“Administrative Center”)
Orangeburg SC 29115
(803) 533-6121 Office Phone Number
(803) 535-2307 Office Fax Number
jmcclary@orangeburgcounty.org
Request for Proposal – FY24-0506
Page 1
PRE-SUBMISSION OF QUALIFICATIONS
• Requirements:
• No Pre-Bid Meeting
• Questions:
• Submission Composition:
• Submission Deadline:
• Submission Location:
• Opening Time:
• Opening Location:
If bidders have questions, same shall be directed to the
Procurement Director
• Mode of Communication via e-mail only
• No later than Wednesday, May 1, 2024
Each submitted proposer is required to be composed of
the following, including fully completed and executed
forms:
• One Digital and One Hard Copy
• Code and Articles Acknowledgment
• Proposal Bid Sheet (Vendors’ Quote)
• Addendum Acknowledgment
• Vendor’s Certification of Qualifications and
Information
• Certification of No Exceptions
• Certification of Preference(s)
Monday, May 6, 2024, at 2:00pm
Procurement Office, Basement Floor,
1437 Amelia Street, Orangeburg, S.C.
Monday, May 6, 2024, at 2:05pm
Basement Procurement Office,
1437 Amelia Street, Orangeburg, S.C.
Submissions Will Not be Publicly Opened
Request for Proposal – FY24-0506
Page 2
PLEASE RETURN FORM WITH PROPOSAL
CODE AND ARTICLES
INCORPORATION BY REFERENCE
Articles 1 through 5 and 7 of the Code are incorporated by reference as if set forth
verbatim in the attached bid document. As stated in the Code, by submitting a proposal,
the vendor agrees that the Code governs this procurement from solicitation through
completion of the resulting contract, including disputes, if any. ACCESS TO CODE. For
24/7 access to the Orangeburg County Procurement Code which governs this
procurement, please visit https://www.orangeburgcounty.org/244/Procurement. In
addition, a copy of the Code is available for review without charge at the Office of the
Procurement Director. If neither of those options meets your needs, a hard copy of the
Code is also available for purchase at the Office of the Procurement Director. Failure to
be familiar with the code does not absolve the submittal entity from compliance with the
code. And will disqualify that entity if found in violation of the code.
METHOD OF SOURCE SELECTION
The source selection method applicable to this procurement is Competitive Sealed
Proposals, §5-301 of the Code.
The undersigned vendor understands and agrees to be bound to the Code in all matter
arising from the attached bid document.
______________________________________________________
Printed Vendor Name
______________________________________________________
Signature of Vendor’s Authorized Agent
______________________________________________________
Printed Name of Vendor’s Authorized Agent
______________________________________________________
Title of Vendor’s Authorized Agent
Request for Proposal – FY24-0506
Page 3
CONTRACTOR’S DUTIES/SCOPE OF WORK
Overview-
In accordance with state statute, Orangeburg County is required to reappraise/reassess the
county every 5 years. Formal notification of the reappraisal program is via mailing a Notice of
Classification, Appraisal & Assessment to each Orangeburg County property owner as listed in
the Assessor’s database. The notice must contain information such as tax parcel number, tax
district, owner of record, mailing address, legal description, acreage or number of lots, market
value, taxable value, total assessed value and information regarding the appeal procedure. The
Orangeburg County Assessor intends to mail notices on September 15, 2024. Questions
concerning your bid documents submittals must be addressed to Jamie McClary, Procurement
Director, by calling 803-533-6121 or email to jmcclary@orangeburgcounty.org.
Scope of Work and Request for Quote
The successful vendor shall be totally responsible for:
1. Providing all required forms including complete information as shown on sample(s)
provided. The information and data to be inserted into the appropriate place and onto the
front side of the Notice of Classification, Appraisal & Assessment form shall be supplied
in digital format, as required, by the Assessor’s office.
2. Providing all custom window envelopes with required information as shown on sample
provided.
3. Providing all labor to stuff envelops in completed form ready for mailing.
4. Sorting envelopes by Zip Code plus the four digit ZIP CODE extension prior to
delivering mailing to Post Office.
5. Applying proper postage amount to envelopes prior to delivery to Post Office
(postage costs to be included in quote but itemized).
6. Delivering mass mailing to Post Office and obtaining proper receipts as evidence of date
mailed by the Assessor. Original receipts must be delivered to the Orangeburg County
Assessor.
7. Meeting all required dates through the coordination with the Orangeburg County
Assessor’s and IT offices.
8. Any other requirements not specifically addressed in order to meet all goals and
accomplish the project.
9. Estimated count of 70,000 mailing units of which 55,000 are unique owners and 15,000
are estimated to be identical owners.
Request for Proposal – FY24-0506
Page 4
10. Samples of all forms must be submitted to the Orangeburg County Assessor before
production commences.
11. The Notice of Classification, Appraisal & Assessment shall be on 81/2 x 11-20 # paper.
12. This form front page is provided in PDF. The form is subject to change with the final
draft given to the awarded Vendor.
13. The envelope shall be a window #10/Substance 24-business envelope.
14. The envelope return address shall include the Orangeburg County Assessor’s Office
name address. An additional line above and to the right of the window shall read
“Important Property Information Enclosed”, font shall be red (Red 032C) Arial 14 Pt
BOLD. The envelope shall meet USPS requirements to include bar coding.
15. The Notice of Classification, Appraisal & Assessment form shall be printed in shades
of gray as shown on the submitted sample. The data inserted on the notice shall be
printed in black as shown on the sample. The phrase “THIS IS NOT A TAX BILL” near
the top right corner and the phrase “(NOT TAXES)” in the center-right of the page shall
be in printed in red (Red 032C).
16. The information and data to be inserted into the appropriate place and onto the front side
of the Notice of Classification, Appraisal & Assessment shall be supplied as a data dump
as required by the Assessor’s office. The data format is provided in either .pdf or .txt file
formats. This information will be provided to the successful Vendor by September 2,
2024, for the mailing date September 16, 2024.
17. The Assessor’s Office has a contract for CASS and NCOA address correction. All
addresses will be passed through software by the Assessor’s Office. A Form 3533 will
be provided with the data. Alteration to name and address will not be allowed.
18. The information inserted in the Notice of Classification; Appraisal & Assessment shall
be in black ink.
19. The vendor will provide a pdf of each notice mailed. Each pdf file will contain one
notice and be named a concatenation of the parcel PIN and the mail date.
20. Information and FAQs will be printed in the back of the assessment notice.
Disclaimer and Intended Use
The information provided has been prepared by the Orangeburg County Assessor’s office. The
intended use of the information is exclusively for property tax purposes for the County of
Orangeburg, South Carolina. Any use of the information by any other person or entity or any
reliance on decisions based on the information herein are the sole responsibility of the
unintended user. The Family Privacy and Protect Act of 2002 prohibit the use of public records
for commercial solicitation directed to any person in the state. See Sec 30-2-50 of the South
Carolina Code of Laws
Request for Proposal – FY24-0506
Page 5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.