Propane Gas

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Agency: Morris County Cooperative Pricing Council
State: New Jersey
Level of Government: State & Local
Category:
  • 68 - Chemicals and Chemical Products
  • 91 - Fuels, Lubricants, Oils, and Waxes
Opps ID: NBD17783129146973603
Posted Date: Feb 26, 2024
Due Date: Apr 9, 2024
Source: Members Only

Contract Details & Documents

Contract #43: Propane Gas
Contract Period July 1, 2024 to June 30, 2025
Bid Issue Date February 27, 2024
Bid Due Date/Time April 9, 2024 10:00 am
Status Available

Attachment Preview

NOTICE TO BIDDERS
MORRIS COUNTY COOPERATIVE PRICING COUNCIL (6MOCCP)
NOTICE IS HEREBY GIVEN that separate sealed bids will be received by the Purchasing
Agent, Township of Randolph, on behalf of the Morris County Cooperative Pricing Council
(MCCPC), in the Municipal Courtroom, 502 Millbrook Avenue, Randolph, NJ, on Tuesday, April
09, 2024, at 10:00 a.m. (prevailing time) and at that time will be publicly opened and read for:
SPRING CONTRACTS:
#10:
Lumber, Insulation, Hardware, Paint and Paint Supplies
#13-A:
Fire Equipment Services
#13-B:
Fire Water Pumps on Motorized Fire Apparatus
#20-B:
Sporting Goods
#25:
Janitorial Supplies
#30:
Office Paper Supplies
#34
Tree Spraying
#35:
Light Bulbs
#40:
Personal Protection Items & Equipment for Emergency Personnel
#42:
Landscaping Materials & Supplies
#43
Propane Gas
#46:
Preventive Maintenance/Repair of Emergency Generators
#47:
Water Meters/Data Recorders & Radio Frequency Meter Interface Units
#50:
Fire Department Uniforms (Purchase)
#51
Deer Carcass Removal & Disposal
#52
Fire Alarms, Sprinklers, Standpipe Systems & Fire Pumps
Technical bid specifications ONLY are available for review on the MCCPC website
(www.mccpc.org). If after a review of the technical bid specifications bidders are
interested in the entire bid package, it may be picked up for no cost from the Township
Purchasing Office, Township of Randolph, 502 Millbrook Avenue, Randolph, NJ 07869
after leaving necessary contact information OR by sending an email to
luhl@randolphnj.org with all of the following REQUIRED information: (1) Contract #(s),
(2) Company Name, (3) Complete Company Address, (4) Company Phone #, (5) Company
Fax #, (6) Contact Person Name, (7) email address. Upon receipt of ALL required
information, the full bid package will be emailed. Only those bidders picking up
packages or contacting the MCCPC directly and providing the necessary information will
be provided with any addenda that are issued in accordance with N.J.S.A. 40A:11-23c.
Failure to acknowledge receipt of any addenda that may be issued may result in the
rejection of the bid.
Bids shall be submitted in a sealed envelope bearing the name and address of the bidder and
plainly marked to indicate the subject of the bid and addressed to the Purchasing Agent,
Purchasing Office, Township of Randolph, 502 Millbrook Avenue, Randolph, NJ 07869. Any
envelope that is received that is not properly marked causing it to be opened prior to the
bid will be invalidated. Bids may be received before the hour designated in this office if they
are mailed or hand-delivered in person. The Township will not be responsible for any bid that is
sent by mail or other form of carrier which is lost or which arrives after the bid deadline date and
time.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.
17:27 et seq.
Leila Uhl
MCCPC Coordinator
Township of Randolph
IDENTIFIER: 6MOCCP
INVITATION TO BID
Date: February 27, 2024
NOTICE is hereby given that separate sealed bids will be received by the Purchasing Agent, Township of
Randolph, on behalf of the Morris County Cooperative Pricing Council (MCCPC), in the Municipal Courtroom,
502 Millbrook Avenue, Randolph, New Jersey, on Tuesday, April 09, 2023, at 10:00 a.m. (prevailing time)
and at that time will be publicly opened and read for:
Contract #43
Propane Gas
Bids shall be submitted in a sealed envelope bearing the name and address of the bidder and plainly marked
to indicate the subject of the bid, and addressed to the Purchasing Agent, Township of Randolph, 502
Millbrook Avenue, Randolph, New Jersey 07869. Any envelope that is received that is not properly
marked causing it to be opened prior to the bid will be invalidated. Bids may be received before the hour
designated in this office if they are mailed or hand delivered in person. The Township of Randolph will not be
responsible for any bid that is sent by mail or other form of carrier which is lost or which arrives after the bid
date and time specified above.
All bids must be submitted on the Bid Proposal Form and must conform to the specifications, terms and
conditions for a fair and open contract, all of which are contained therein.
Bidders must review the bid specifications for any applicable bonding requirements. Where required, bids
must be accompanied by a certified check, bid bond or cashier’s check payable to the Township of Randolph
in the amount specified in the bid documents. Bids for contracts that require a Performance Bond must also
contain a Consent of Surety.
Bidders must have any and all required approvals, qualifications, certifications, and/or licenses necessary to
perform the services or provide the products as contained in the bid specifications.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Other
requirements as well as these described above are fully detailed in the bid documents.
By Order of the Township Council,
Leila Uhl
MCCPC Coordinator
Township of Randolph
MCCPC • 502 Millbrook Avenue, Randolph, NJ 07869-3799 • Tel: 973.989.7059 Fax: 973.989.7076 • http://www.mccpc.org
IDENTIFIER: 6MOCCP
BID SPECIFICATIONS
CONTRACT #43: PROPANE GAS
Contract Period – One Year: July 1, 2024 - June 30, 2025
Contract Period – Two Years: July 1, 2024 - June 30, 2026
Contract Period - Three Years: July 1, 2024 – June 30, 2027
Due to the nature of the products contained within this contract, estimated quantities are not provided.
THIS IS NOT A REQUIREMENTS CONTRACT.
Prices are to remain firm for the term of the contract with no exceptions. No minimum order
requirements are allowed. All prices are FOB Destination, Freight Prepaid.
THE FOLLOWING ARE MINIMUM SPECIFICATIONS WHICH MUST BE MET OR EXCEEDED.
GENERAL SPECIFICATIONS
1. This proposal for propane gas covers requirements for the members of the Morris County Cooperative
Pricing Council (MCCPC).
2. The propane gas supplied shall be in accordance with Type II, Propane, Federal Specification BB-G-110A-
1, effective May 4, 1971, Amendment #1 dated January 17, 1973, Amendment #2 dated February 27,
1981, and Notice #1 dated October 1, 1981, and any additional supplements thereafter.
3. The gas, tanks, cylinders, bottles, valves, piping, etc., shall conform to the latest NFPA pamphlet of the
National Fire Protection Association.
4. Where required, tanks, bottles or cylinders shall be supplied and installed by the successful bidder. The
installation is to include all the required piping, valves, gauges, fittings and any other pertinent equipment to
service the member MCCPC agencies for no additional charge.
A deposit from the using agency will not be required for these cylinders, bottles and/or tanks.
5. Temporary Voluntary Allowances (TVAs) will not be included in the bid prices as they cannot be considered
in evaluating bids. However, if the bidder extends voluntary allowances during the term of the contract to
federal, state and local governments or to commercial users in the normal course of doing business, the
MCCPC membership requires the TVAs will also be available to them in the maximum amount extended to
others who contract to purchase propane gas under similar contractual terms and conditions.
6. The total bid price is to include the cost of installing, equipping and filling the specified tank(s) or
cylinder(s), for each specified location, except in those cases where the location owns its own tank(s) or
cylinder(s). These are designated by an asterisk (*) within the proposal, and the bidder is to bid the total
price for filling the tanks or cylinders in these cases.
7. It is understood by all bidders that there will be no minimum amount required or established by any bidder
as a condition for consideration in the procurement of propane gas under this contract. Bidders must bid
on all three (3) categories.
8. During the course of this contract, responding MCCPC members may ADD or DELETE locations. The
added locations will adopt the price and contract vendor servicing that location in the same community of a
Bid Specifications Contract #43: Page 1 of 4
similar tank capacity. Bidders must be aware of this requirement and do agree to it by virtue of their
signature on the bid proposal.
9. Pricing will be based upon information available through the U.S. Energy Information Administration (EIA).
Should the EIA become a subscription-based service at any point during the term of this contract, the
successful vendor will be required to pay for and provide the “MCCPC and its members” with a subscription
(one subscription for all, not each) to the service for no additional charge for the remaining term of the
contract.
Should the U.S. Energy Information Administration (EIA) no longer publish the “Today in Energy – Daily
Prices – U.S. Energy Information Administration (EIA)”, the MCCPC must agree to whatever new
publication is chosen.
PRICING
1. INDEX PRICE FOR PROPANE
For the purpose of this bid, the bidder is to indicate his upcharge/downcharge (bid price quoted) on the bid
proposal form which is to be added to the “Propane, Mont Belvieu, Texas,” as posted online in the “Today in
Energy – Daily Prices – U.S. Energy Information Administration (EIA)”. The price quoted by bidders in their bid
proposal will be assumed to be an upcharge unless it is clearly defined as a downcharge.
After award of bid, prices will be compiled weekly on Monday. These will be referred to as the “Index Price”.
The “Index Price” is the price listed for “Propane, Mont Belvieu, Texas,” as posted online in the “Today in
Energy – Daily Prices – U.S. Energy Information Administration (EIA)” for the previous Thursday. This posted
price is to be used for all deliveries for that Monday through the following Sunday. (If the U.S. Energy
Information Administration (EIA) does not publish a Thursday price, the MCCPC will use the published price for
the day before or the most recently published prior day.)
• For example, the price for a delivery of propane made between Monday, January 15, 2024, through Sunday,
January 21, 2024, is the price from the previous Thursday (January 11, 2024) plus the upcharge/downcharge.
HOW TO DETERMINE THE PRICE PER DELIVERED GALLON OF PROPANE
The price the MCCPC members will pay per delivered gallon of fuel will be determined by adding/subtracting
the constant upcharge/downcharge bid to/from the index price of the fuel based on the MCCPC’s compiled list.
EXAMPLE: The awarded vendor is XYZ Propane Gas Company. The upcharge that XYZ Propane Gas
Company bid was $0.1000/gal. An MCCPC member received a delivery of propane on Wednesday, January
17, 2024.
The “Propane, Mont Belvieu, Texas” price as posted online in the “Today in Energy – Daily Prices – U.S.
Energy Information Administration (EIA)” for Thursday, January 11, 2024, is $0.78 /gal. This price is compiled
by the MCCPC.
The Price per Gallon of delivered fuel on January 17, 2024, is determined as follows:
Upcharge bid by XYZ Propane Gas Company:
Compiled Index cost of propane for week of January 15-21, 2024:
Price per delivered gallon for delivery on January 17, 2024:
$0.1000/gal
$0.7800/gal
$0.8800/gal
2. Requests for an increase to compensate for other increases in the cost of doing business will not be
granted or considered. All bidders are reminded that all MCCPC members are tax free entities and they will
not be required to pay any gross receipts taxes or super-fund taxes during the entire period of the contract,
nor any hazmat fees or fuel surcharge fees.
Bid Specifications Contract #43: Page 2 of 4
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