Kent State University Space Utilization Study
| Agency: | Ohio Facility Construction Commission |
|---|---|
| State: | Ohio |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18725031255322187 |
| Posted Date: | Apr 12, 2024 |
| Due Date: | Apr 26, 2024 |
| Solicitation No: | KSU-24P033 |
| Source: | Members Only |
| Publish Date | Due Date | Project Number | Owner | Project Name | Primary Service | Estimated Project Cost | Q&A | Short List | Notes | ||
| 4/5/2024 | 4/26/2024 | KSU-24P033 | Kent State University | Kent State University Space Utilization Study | Planning | $250,000 | Q&A | TBD |
Attachment Preview
Request for Qualifications (Planning Services)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Kent State University Space Utilization
Project Name Study
Project Location Kent Campus
City / County Kent / Portage
Owner
Kent State University
No. of paper copies requested (stapled, not bound)
0
Response Deadline April 26, 2024 11:00am
Project Number
KSU-24P033
Project Manager
Charmaine Iwanski
Contracting Authority Local Higher Education
No. of electronic copies requested (PDF)
local time
1
Submit the requested number of Statements of Qualifications (Form F110-330) directly to Joseph Graham - Executive Director
at https://bidexpress.com. See Section H of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Joseph Graham at jagraham@kent.edu with the project number included
in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC
website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Kent campus of Kent State University has an enrollment of 26,106 students, houses 6,182 students on the 900-acre
campus. The Kent Campus includes 128 buildings or structures, of which 74 are major academic buildings. The campus,
founded in 1910, witnessed a major expansion in the 1960’s with more than 50 buildings constructed and has recently
completed transformational projects focused on healthy living-learning and research environments.
In March of 2018, Kent State University Board of Trustees adopted a 10-year facilities masterplan that embarked on a
transformational vision for the Kent Campus to better serve the needs of students and the entire Kent State community.
The Kent Campus Gateway Master Plan implementation enhanced the university’s front campus in addition to concentrating
on a campuswide series of spaces focused on innovation and research while maintaining the campus town gown synergy
with the City of Kent most recently adding Kent, Ohio to Zillow’s 2023 list of Top 2 College Towns. Since the approval of the
masterplan and its implementation of signature spaces, the university has navigated a global pandemic and continues to
face changes with demographics, enrollment, workplace needs and educational delivery methodologies.
Kent State University Office of the University Architect is requesting qualifications for professional planning services to
develop a broad-based and forward-thinking Workplace Strategic Framework to guide its current and future workplace,
educational space allocation and utilization with a focus on square footage reduction. A significant impetus for this strategic
framework study is the acceleration of change in work modalities, coupled with organizational change aligning with strategic
objectives and projected enrollment decline. The aim of the study is to deliver actionable recommendations to increase
utilization while aligning with enrollment projections within academic spaces and to find the optimal balance for Kent State
with on campus vs. remote staffing to support a vibrant living/learning experience for students.
An RFQ Pre-Submittal informational session will be held on Wednesday, April 10, 2024 at 10:00 am in the Office of the
University Architect, 102 Harbourt Hall, 615 Loop Road, Kent State University, Kent, Ohio, 44242. Submitting teams are
strongly encouraged to attend.
B. Scope of Services
The final deliverable from the consultant will be a comprehensive space study document that will guide and inform the
university’s future planning decisions. The consultant will prepare a draft version of the document for review and comment
by various members of the university leadership.
The selected consultant shall review existing university plans including the university’s past facilities master plans, the
university’s strategic road map, individual plans targeting enrollment, academic programs and proposed consolidation,
space utilization, campus schedules and deferred maintenance. The final master plan shall use the existing work along
with the assessments, data, interviews, and feedback to shape the recommendations.
F130-07-2015-SEP
Publish Date: 4/5/24
Page 1 of 4
Request for Qualifications (Planning Services) continued
Specific Scope Criteria for the Space Study Includes:
1. Review and update the existing space inventory database.
2. Provide analytical data to inform short- and long-term decision making, to be specifically used as part of a
university goal of overall space reduction.
3. Specifically collect and analyze non-educational space and opportunities for consolidation.
4. Recommend classroom and teaching lab scheduling and capacity changes to maximize utilization while being
conscious of conflict free scheduling.
5. Identify opportunities for space utilization and reallocation that strengthen collaborative synergies, make efficient
use of space, and accommodate flexible work modalities.
6. Identify strategies and guidelines for operationalizing hybrid work modalities, e.g., scheduling approaches and
workspace management.
7. Model future space needs based on enrollment projections and budgetary constraints.
8. Develop prioritized phasing strategies for implementation of space reduction.
9. Develop high-level, preliminary budget estimates for proposed space reductions.
10. Recommend space strategies/guidelines for optimizing the campus space for all future decision making.
11. All space asset data shall be updated and delivered in a format compatible with AiM Assetworks.
The selected Consultant, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss
and clarify with the Owner and/or Contracting Authority, the cost breakdown of the Agreement detailed cost components
to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (“EDGE”)
Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: Campus Master
Planning, Program Development, Space Planning, Meeting Facilitation, Conceptual Estimating, Phasing and Budgeting,
and any Additional Services as agreed upon as provided by the Consultant and their sub-consultants.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Higher Education Campus Planning.
2. 20,000+ student population university master planning.
3. Space Utilization Studies that focused on space reduction, coast avoidance, and lower operational costs.
4. Space analytics/utilization study and recommended improvements which will positively impact utilization.
5. Building and infrastructure needs and prioritization, including academic, athletics, housing, food service and
other auxiliary operations.
C. Funding / Estimated Budget
Total Project Cost $250,000
D. Services Required (see note below)
Primary
Secondary
Architecture/Campus Planning
Space Planning & Programming
Financial and Estimating
Data Analytics/Scheduling
State Funding $0.00
Other Funding $250,000
E. Anticipated Schedule
Planning Services Start
Planning Services Completed
F. EDGE Participation Goal
07 / 2024
01 / 2025
Others
Engineering
Percent of initial TOTAL Planning Fee
5.0%
F130-07-2015-SEP
Publish Date: 4/5/24
Page 2 of 4
Request for Qualifications (Planning Services) continued
G. Evaluation Criteria for Selection
• Demonstrated ability to meet Owner’s budget, and schedule on previous projects.
• Previous experience compatible with the proposed project (e.g., type, size).
• Relevant past work of prospective firm’s proposed consultants.
• Past performance of prospective firm and its proposed consultants.
• Qualifications and experience of individuals directly involved with the project.
• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed
consultants.
• Proximity of prospective firms to the project site.
• Proposer’s apparent resources and capacity to meet the needs of this project.
• The selected firm and all its consultants must have the capability to use the Internet within their normal business
location(s) during normal business hours.
H. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at http://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your
firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If
possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer.
Electronic Statement of Qualifications will be received by:
Kent State University
https://bidexpress.com
Cover letters and transmittals are not necessary.
Facsimile copies of the Statement of Qualifications will not be accepted.
Firms are requested to identify professional registrations, memberships, and any other appropriate design and
construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the
F110-330 form.
F130-07-2015-SEP
Publish Date: 4/5/24
Page 3 of 4
Planning Services Selection Rating Form
State of Ohio Standard Forms and Documents
Project Name Kent State University Space Utilization Study
Project Number KSU-24P033
Proposer Firm
City, State, Zip
Selection Criteria
1. Firm Location, Workload and Size (Maximum 15 points)
Less than 150 miles
a. Proximity of firm to project site
150 to 300 miles
More than 300 miles
b. Amount of fees awarded by Contracting
Authority
Less than $5,000,000
$5,000,000 to $10,000,000
More than $10,000,000
Less than 5 planning professionals
c. Number of relevant professionals
5 to 9 planning professionals
More than 9 planning professionals
2. Primary Qualifications (Maximum 30 points)
Experience / ability of lead master
a. Master planning lead
planner to manage visioning / capital
improvement plans
b. Assessment lead
Experience / ability of lead to manage
assessors of various disciplines
c. Planning staff
Experience / ability of planning staff to
develop long range master plans
Experience / ability of assessors to
d. Technical staff
accurately collect data and evaluate
systems and components
3. Sub-Consultant Qualifications (Maximum 10 points)
Key discipline leads
Experience / ability of all key discipline
leads to effectively perform the services
4. Project Team Qualifications (Maximum 15 points)
Less than 3 projects (Low)
a. Previous team collaboration
3 to 6 projects (Average)
More than 6 projects (High)
b. LEED* Registered / Certified consultant
participation
No projects
Registered
Certified
c. Team Organization
Clarity of responsibility / communication
demonstrated by table of organization
5. Overall Project Team Experience (Maximum 30 points)
a. Criteria development and prioritization
Performance in establishing owner
criteria for capital improvement plans
Less than 6 projects (Low)
b. Experience with similar planning projects
6 to 9 projects (Average)
More than 9 projects (High)
c. Past performance
Level of performance as indicated by
past evaluations / letters of reference
Value
5
2
0
5
2
0
0
3
5
Max
=5
0 - 10
0 - 10
0-5
0-5
Max
= 20
0 - 10
0
2
5
Max
=5
0
2
5
Max
=5
0-5
0 - 10
0-3
4-6
7 - 10
0 - 10
Score
* LEED = Leadership in Energy & Environmental Design developed by the U.S. Green Building Council
Subtotal
Notes:
Evaluator:
Name
Signature
Date
F130-07-2015-SEP
Publish Date: 4/5/24
Page 4 of 4
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