RFP 04-2024 - Supply of Utility Vehicle RTV UTV
| Agency: | Town of Shelburne |
|---|---|
| State: | Ontario |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18736955251511097 |
| Posted Date: | Feb 2, 2024 |
| Due Date: | Mar 1, 2024 |
| Solicitation No: | RFP 04-2024 |
| Source: | Members Only |
The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new recreational trail utility vehicle RTV/UTV as specified herein.
This unit will be used for year-round operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.
All Unit Bid Prices are to include the following new 2024-year recreational trail utility vehicle RTV/UTV as specified herein in full conformity with the Town’s specifications and Applicable H.S.T. (13 %).
Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.
Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 04-2024 Submission.
Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; March 01, 2024.
Late bids will not be accepted.
For full details read RFP 04-2024 – Supply of Utility Vehicle RTV UTV
Attachment Preview
REQUEST FOR PROPOSAL 04-2024
Supply of Utility Vehicle RTV/UTV
Issued: February 02, 2024
Deadline for Submissions: March 01, 2024
The Corporation of the Town of Shelburne
203 Main Street East | Shelburne, ON L9V 3K7
Phone:519-925-2600 | Fax:519-925-6134 | Email:treasurer@shelburne.ca
Town of Shelburne
RFP 04-2024
Supply of Utility Vehicle RTV/UTV
Closing: March 01, 2024
OVERVIEW
The Corporation of the Town of Shelburne is inviting proposals for the supply of one
(1) new recreational trail utility vehicle RTV/UTV as specified herein.
This unit will be used for year-round operations. The unit offered must be a current model
with the latest standard features available in the manufacturer’s design.
All Unit Bid Prices are to include the following new 2024-year recreational trail utility
vehicle RTV/UTV as specified herein in full conformity with the Town’s specifications and
Applicable H.S.T. (13 %).
DELIVERY DATE
The Proponent is responsible for providing a firm delivery date. The Town has the
expectation of a completed vehicle delivered to the Operations Yard by June 30, 2024
(negotiable).
Included on the tender form submission (Schedule B) is a commitment to confirm the
delivery date of a finished recreational trail utility vehicle RTV/UTV.
Shelburne Operations Yard
124 Luxton Way
Shelburne, Ontario, L9V 3M8
PROPOSAL FORMAT
Proposals will not be considered unless:
Received by date and time specified – March 01, 2024 – 3:00 pm EST.
Received Request for Proposal Form signed by Proponent with authority to bind
the Company.
Schedule “A” and Schedule “B”.
Company Profile including Certifications and Accreditations along with relevant
experience.
References of similar projects from previous/existing Vendors.
Copy of Proponent’s current Insurance and WSIB clearance certificates.
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Town of Shelburne
RFP 04-2024
Supply of Utility Vehicle RTV/UTV
Closing: March 01, 2024
PROPOSAL REQUIREMENTS
Request for Proposal submissions must include Schedule A, Schedule B and Request
for Proposal Form.
Request for Proposal submissions are to be addressed by email only to Carey Holmes,
Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 04-2024
Submission.
Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified
closing date; March 01, 2024.
Late bids will not be accepted.
February 02, 2024
February 23, 2024, by 4:30 pm
(questions & addendums (if any))
March 01, 2024 (3:00 pm)
March 06, 2024
Request for Proposal Issued
Deadline for electronic questions to
Municipality (wthomson@shelburne.ca) from
Interested Suppliers; Replies will be circulated
to all Suppliers: Addendums (if necessary) will
be the responsibility of the bidder to download
from the town website at shelburne.ca or
merx.com
Closing date for Proposal Submissions
The Municipality will award the Request for
Proposal and notify the successful Proponent
All questions, technical or otherwise, pertaining to this Request for Proposal should be
directed by email only to:
Will Thomson
Manager of Operations, Parks, and Facilities
wthomson@shelburne.ca
Deadline for emailed questions will be Friday February 23, 2024, at 4:30pm.
Responses and clarifications requests will be provided to all Proponents in writing. No
clarification requests will be accepted by telephone.
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Town of Shelburne
RFP 04-2024
Supply of Utility Vehicle RTV/UTV
Closing: March 01, 2024
PROPOSAL EVALUATION CRITERIA
Proposals will be assessed on the information provided in the Proposal. Evaluation will
be based upon the following items:
Price - 40%
Conformity to Specification - 20%
Customer Service and Part Support - 20%
Conformity to Town Fleet - 10%
Value added features or Options - 10%
Note: Lowest or Any Proposal not necessarily accepted.
Please Be Advised
Proposals that are incomplete, conditional, illegible, or obscure or that contain additions
not called for, reservations, erasures, alterations, or irregularities of any kind, may be
rejected as informal. Bidders are required to fill in all the blanks.
A Proponent may, without prejudice to himself, withdraw his tender at any time up to
twenty-four (24) hours before the time set for the closing of the tender. Such withdrawal
shall be made in writing and be received by the Town within the specified time. The
Proponent who has withdrawn their Proposal may submit a new Proposal but must be
received by the Town on or before the closing date and time. After closing, the
Proposals are final and binding on the Proponent.
TERMS AND CONDITIONS
ADDENDUM
If an addendum is found to be necessary, it will be released to all companies that have
requested a copy of the RFP, or already submitted a Proposal for the RFP. If the Town
revises this RFP, any revisions will be included on this Addendum. The Addendum shall
advise any changes to the Proposal submission date if more time is allowed for all
Proponents to revise their Proposals. It will be the responsibility of all Proponents to
download from the Town website or Merx.com.
CONFIDENTIALITY
In accordance with the Municipal Freedom of Information and Protection of Privacy Act.
R.S.O. 1990, as amended, Proponents are advised that all correspondence provided by
a Proponent responding to this RFP as hereby collected under the authority of the
Municipal Act, 2001 and will be used exclusively in the RFP process. The Town will treat
all Proposals as confidential within the boundaries of the Municipal Freedom of
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Town of Shelburne
RFP 04-2024
Supply of Utility Vehicle RTV/UTV
Closing: March 01, 2024
Information and Protection of Privacy Act (MFIPPA) but may be released pursuant to the
Act.
All public reports approved by the Town of Shelburne will become public information.
Notwithstanding the foregoing, Proponents recognize and agree that the Town will not be
liable in any way for any losses that the Proponent may suffer from the disclosure of
information to third parties.
CONFLICT OF INTEREST
The Proponent must disclose to the Town any potential conflict of interest that might
compromise the project. In the case where there might be a conflict of interest, the Town
may refuse to consider the Proponent. The Proponent must fully disclose any potential
conflict of interest with a Town employer, board member or commission that may have a
financial gain with the awarding of the contract and state the nature of that interest.
FAILURE OR DEFAULT OF PROPONENT
If the Proponent, for any reason, fails or defaults in respect of any matter or thing which
is an obligation of the Proponent under the terms of the RFP, the Town may disqualify
the Proponent from the RFP and/or from competing for future bid opportunities
(RFTs/RFQs/RFPs/etc.) issued by the Town. In addition, the Town may at its option
either: 1. Consider that the Proponent has withdrawn any offer made, or abandoned the
Agreement if the offer has been accepted, whereupon the acceptance, if any, of the Town
shall be null and void; or 2. Require the Proponent to pay the Town the difference between
its Proposal and any other Proposal which the Town accepts, if the latter is for a greater
amount and, in addition, pay the Town any cost which the Town may have incurred, by
reason of the Proponent’s failure or default, and further, the Proponent will indemnify and
save harmless the Town its officers, employees and agents from all loss, damage, liability,
cost, charge and expense whatever, which it, they or any of them may suffer, incur due
to the failure of the Proponent.
INDEMNIFICATION
The Proponent shall indemnify and save harmless the Corporation of the Town of
Shelburne, it’s elected officials, officers, employees and agents from and against all
losses and all claims, demands, payments, suits, actions, recoveries and judgements of
every nature and description made, brought or recovered against the Town by reason of
any act or omission of the Proponent, his agents or employees, in the execution of his
work. This indemnity shall be in addition to and not in lieu of any insurance to be provided
by the successful Proponent in accordance with the RFP.
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