RFP 03-2024 - Supply of Two Pickup Trucks
| Agency: | Town of Shelburne |
|---|---|
| State: | Ontario |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18736955254405017 |
| Posted Date: | Feb 2, 2024 |
| Due Date: | Mar 1, 2024 |
| Solicitation No: | RFP 03-2024 |
| Source: | Members Only |
The Corporation of the Town of Shelburne is inviting proposals for the supply of two (2) 2024 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs. (3,856-4,536 kg).
Examples of vehicles in the Heavy Duty class include selected Ford F-250 trucks, Dodge Ram 2500, Chevrolet Silverado 2500, or GMC Sierra 2500.
The units offered must be a current model with the latest standard features available in the manufacturer’s design.
Request for Proposal submissions must include Schedule A, Schedule B and Request for Proposal Form.
Request for Proposal submissions are to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 03-2024 Submission.
Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; March 01, 2024.
Late bids will not be accepted.
For full details read RFP 03-2024 – Supply of Two Pickup Trucks
Attachment Preview
REQUEST FOR PROPOSAL 03-2024
Supply of Two Pick-up Trucks
Issued: February 02, 2024
Deadline for Submissions: March 01, 2024
The Corporation of the Town of Shelburne
203 Main Street East | Shelburne, ON L9V 3K7
Phone:519-925-2600 | Fax:519-925-6134 | Email:treasurer@shelburne.ca
Town of Shelburne
RFP 03-2024
Supply of Two Pick-up Trucks
Closing: March 01, 2024
TABLE OF CONTENTS
OVERVIEW ................................................................................................................ 2
PROPOSAL REQUIREMENTS .................................................................................. 3
PROPOSAL FORMAT ................................................................................................ 4
PROPOSAL EVALUATION CRITERIA....................................................................... 4
TERMS AND CONDITIONS ....................................................................................... 5
SCHEDULE A – SPECIFICATION ……………………………………………………….9
SCHEDULE B – TENDER PRICING FORM………………………………………….…11
REQUEST FOR PROPOSAL FORM ……………………………………………………12
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Town of Shelburne
RFP 03-2024
Supply of Two Pick-up Trucks
Closing: March 01, 2024
OVERVIEW
The Corporation of the Town of Shelburne is inviting proposals for the supply of two
(2) 2024 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with
Crew Cab with the gross vehicle weight rating (GVWR) ranges from 8,501-10,000 lbs.
(3,856-4,536 kg).
Examples of vehicles in the Heavy Duty class include selected Ford F-250 trucks,
Dodge Ram 2500, Chevrolet Silverado 2500, or GMC Sierra 2500.
The units offered must be a current model with the latest standard features available
in the manufacturer’s design.
The Proponent is to meet or exceed the minimum specifications acceptable by the
Town of Shelburne and in some cases may find it necessary to provide detail with
respect to a noted specification to provide further explanation on why their product
does or does not satisfy the specification. For additional details the “SPECIFY” column
can be used to further explain the feature. In keeping with a transparent and fair
evaluation, please provide documentation of additional features that may be of interest
to the Town and may assist with the evaluation of tender submission.
The successful Proponent shall deliver, to the Town’s Operations Yard, two (2) fully
equipped, 2024 Class 2b, Commercial, ¾ ton, Full Size, Multi-Purpose 4x4 Pick Up
Truck with Crew Cab with compatible components, to the satisfaction of Will Thomson,
Manager of Operations, Parks and Facilities, by September 30, 2024 or an alternative
date, mutually agreed upon by both parties.
All Unit Bid Prices are to include the following, two (2) 2024 Class 2b, Commercial, 3/4
ton, Full Size, Multi-Purpose 4x4 Pick Up Truck with Crew Cab specified herein in full
conformity with the Town’s specifications.
DELIVERY DATE
The Proponent is responsible for providing a firm delivery date. The Town has the
expectation of a completed vehicle delivered to the Operations Yard, 124 Luxton Way,
Shelburne, ON, L9V 3M8, by September 30, 2024 (negotiable).
Included on the tender form submission (Schedule B) is a commitment to confirm the
delivery date of finished vehicles.
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Town of Shelburne
RFP 03-2024
Supply of Two Pick-up Trucks
Closing: March 01, 2024
PROPOSAL REQUIREMENTS
Request for Proposal submissions must include Schedule A, Schedule B and Request
for Proposal Form.
Request for Proposal submissions are to be addressed by email only to Carey Holmes,
Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 03-2024
Submission.
Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified
closing date; March 01, 2024.
Late bids will not be accepted.
February 02, 2024
February 23, 2024 by 4:30 pm
(questions & addendums (if any))
March 01, 2024 (3:00 pm)
March 06, 2024
Request for Proposal Issued
Deadline for electronic questions to
Municipality (wthomson@shelburne.ca) from
Interested Suppliers; Replies will be circulated
to all Suppliers: Addendums (if necessary) will
be the responsibility of the bidder to download
from the town website at shelburne.ca or
merx.com
Closing date for Proposal Submissions
The Municipality will award the Request for
Proposal and notify the successful Proponent
All questions, technical or otherwise, pertaining to this Request for Proposal should be
directed by email only to:
Will Thomson
Manager of Operations, Parks, and Facilities
wthomson@shelburne.ca
Deadline for emailed questions will be Friday February 23, 2024 at 4:30pm.
Responses and clarifications requests will be provided to all Proponents in writing. No
clarification requests will be accepted by telephone.
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Town of Shelburne
RFP 03-2024
Supply of Two Pick-up Trucks
Closing: March 01, 2024
PROPOSAL FORMAT
Proposals will not be considered unless:
Received by date and time specified – March 01, 2024 – 3:00 pm EST.
Received Request for Proposal Form signed by Proponent with authority to
binds the Company.
Schedule “A” and Schedule “B”.
Company Profile including Certifications and Accreditations along with relevant
experience.
References of similar projects from previous/existing Vendors.
Copy of Proponent’s current Insurance and WSIB clearance certificates.
PROPOSAL EVALUATION CRITERIA
Proposals will be assessed on the information provided in the Proposal. Evaluation will
be based upon the following items:
Price - 40%
Conformity to Specification - 20%
Customer Service and Part Support - 20%
Conformity to Town Fleet - 10%
Value added features or Options - 10%
Note: Lowest or Any Proposal not necessarily accepted.
Please Be Advised
Proposals that are incomplete, conditional, illegible, or obscure or that contain additions
not called for, reservations, erasures, alterations, or irregularities of any kind, may be
rejected as informal. Bidders are required to fill in all the blanks.
A Proponent may, without prejudice to himself, withdraw his tender at any time up to
twenty-four (24) hours before the time set for the closing of the tender. Such withdrawal
shall be made in writing and be received by the Town within the specified time. The
Proponent who has withdrawn their Proposal may submit a new Proposal but must be
received by the Town on or before the closing date and time. After closing, the
Proposals are final and binding on the Proponent.
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