RFP 02-2024 - Supply of New Sidewalk Tractor
| Agency: | Town of Shelburne |
|---|---|
| State: | Ontario |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18736955258265164 |
| Posted Date: | Feb 2, 2024 |
| Due Date: | Mar 1, 2024 |
| Solicitation No: | RFP 02-2024 |
| Source: | Members Only |
The Corporation of the Town of Shelburne is inviting proposals for the supply of one (1) new multi-purpose sidewalk tractor as specified herein.
This unit will be used for year-round operations. The unit offered must be a current model with the latest standard features available in the manufacturer’s design.
Request for Proposal submissions must include Schedule A, B and Request for Proposal Form. Request for Proposal to be addressed by email only to Carey Holmes, Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 02-2024 Submission.
Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date; Friday March 01, 2024. Late bids will not be accepted.
For full details read RFP 02-2024 – Supply of New Sidewalk Tractor
Attachment Preview
REQUEST FOR PROPOSAL 02-2024
Supply of New Multi-Purpose Sidewalk Tractor
Issued: February 02, 2024
Deadline for Submissions: March 01, 2024
The Corporation of the Town of Shelburne
203 Main Street East | Shelburne, ON L9V 3K7
Phone:519-925-2600 | Fax:519-925-6134 | Email:treasurer@shelburne.ca
Town of Shelburne
RFP 02-2024
Supply of New Sidewalk Tractor
Closing: March 01, 2024
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................. 1
OVERVIEW ................................................................................................................. 2
PROPOSAL REQUIRMENTS ..................................................................................... 3
QUESTION PERIOD................................................................................................... 3
PROPOSAL EVALUATION CRITERIA ....................................................................... 4
PROPOSAL FORMAT ................................................................................................ 4
TERMS AND CONDITIONS........................................................................................ 5
SCHEDULE A - SPECIFICATION AND CONFIRMATION………………………………9
SCHEDULE B - TENDER FORM…………………………………………………………..22
REQUEST FOR PROPOSAL FORM……………………………………………………....23
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Town of Shelburne
RFP 02-2024
Supply of New Sidewalk Tractor
Closing: March 01, 2024
OVERVIEW
The Corporation of the Town of Shelburne is inviting proposals for the supply of one
(1) new multi-purpose sidewalk tractor as specified herein.
This unit will be used for year-round operations. The unit offered must be a current
model with the latest standard features available in the manufacturer’s design.
The Proponent is to meet or exceed the minimum specifications acceptable by the
Town of Shelburne and in some cases may find it necessary to provide detail with
respect to a noted specification to provide further explanation on why their product does
or does not satisfy the specification. For additional details the “SPECIFY” column
can be used to further explain the feature. In keeping with a transparent and fair
evaluation, please list additional features at the end of these specifications. Where
minimums are called for, the equipment must meet or exceed the capacity size and/or
performance specified.
The successful Proponent shall deliver, to the Town’s Operations Yard, a fully
equipped, multi-purpose sidewalk tractor with compatible components, to the
satisfaction of the Town’s Operations Supervisor, within 90 calendar days of the
awarding of the contract.
All Unit Bid Prices are to include the following new 2024 year multi-purpose sidewalk
tractor as specified herein in full conformity with the Town’s specifications and
Applicable H.S.T. (13 %).
DELIVERY DATE
The Proponent is responsible for providing a firm delivery date. The Town has the
expectation of a completed vehicle delivered to the Operations Yard by June 03, 2024
(negotiable).
Included on the tender form submission (Schedule B) is a commitment to confirm
the delivery date of finished multi-purpose sidewalk tractor.
Shelburne Operations Yard
124 Luxton Way
Shelburne, Ontario, L9V 3M8
2
Town of Shelburne
RFP 02-2024
Supply of New Sidewalk Tractor
Closing: March 01, 2024
PROPOSAL REQUIREMENTS
Request for Proposal submissions must include Schedule A, B and Request for
Proposal Form. Request for Proposal to be addressed by email only to Carey Holmes,
Treasurer at treasurer@shelburne.ca with the subject line clearly stating RFP 02-2024
Submission.
Emails must be sent no later than 3:00 p.m. (15:00 hours) local time, on the specified
closing date; Friday March 01, 2024. Late bids will not be accepted.
February 02, 2024
February 23, 2024
(4:30pm)
(questions & addendums (if
any))
March 01, 2024 (3:00 pm)
March 06, 2024
Request for Proposal Issued.
Deadline for electronic questions to Municipality
bmacdonald@shelburne.ca from Interested
Suppliers; Replies will be circulated to all Suppliers:
Addendums (if necessary) will be the responsibility
of the bidder to download from the Town website at
shelburne.ca or merx.com.
Closing date for Proposal Submissions.
The Municipality will award the Request for
Proposal and notify the successful Proponent.
QUESTION PERIOD
All questions, technical or otherwise, pertaining to this Request for Proposal
should be directed by email only to:
Brad MacDonald, Operations Supervisor
Town of Shelburne
bmacdonald@shelburne.ca
Deadline for emailed questions will be Friday February 23, 2024 at 4:30pm.
Responses and clarifications requests will be provided to all Proponents in writing. No
clarification requests will be accepted by telephone.
3
Town of Shelburne
RFP 02-2024
Supply of New Sidewalk Tractor
Closing: March 01, 2024
PROPOSAL EVALUATION CRITERIA
Proposals will be assessed on the information provided in the proposal. Evaluation will
be based upon the following items:
Price – 30%
Conformity to Specification – 30%
Customer Service and Part Support – 20%
Conformity to Town Fleet – 10%
Value Added Features or Options – 10%
Note: Lowest or Any Proposal not necessarily accepted.
PROPOSAL FORMAT
Request for Proposal submissions must include:
• Completed in full Request for Proposal Form by date and time specified – March
01, 2024 – 3:00 pm EST.
• Received Tender Form signed by Proponent with authority to bind the Company
and includes Schedule “A” and Schedule “B”.
• Company Profile including Certifications and Accreditations along with
relevant Municipal experience.
• References of similar projects from previous/existing Vendors.
• Copy of Contractor’s current insurance certificates.
• WSIB clearance certificate.
Please Be Advised
Proposals that are incomplete, conditional, illegible, or obscure or that contain additions
not called for, reservations, erasures, alterations or irregularities of any kind, may be
rejected as informal. Bidders are required to fill in all the blanks.
A Proponent may, without prejudice to himself, withdraw his tender at any time up to
twenty-four (24) hours before the time set for the closing of the tender. Such withdrawal
shall be made in writing and be received by the Town within the specified time. The
Proponent who has withdrawn their proposal may submit a new proposal but must be
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