Annual Requirements Contract for Janitorial Supplies

Agency: Nevada Government eMarketplace (NGEM)
State: Nevada
Level of Government: State & Local
Category:
  • 75 - Office Supplies and Devices
  • 79 - Cleaning Equipment and Supplies
  • S - Utilities and Training Services
Opps ID: NBD18750154351500091
Posted Date: Mar 28, 2024
Due Date: Apr 12, 2024
Solicitation No: CCDOA BID: 24-100090
Source: Members Only

Bid Information



Type
CCDOA PURCHASING: Invitation to Bid (Sealed)
Status
Issued
Number
CCDOA BID: 24-100090 Addendum 1 (Annual Requirements Contract for Janitorial Supplies)
Issue Date & Time
3/22/2024 12:00:01 AM (PT)
Close Date & Time
4/12/2024 02:00:00 PM (PT)
Time Left
14 days 18 hours 7 minutes 19 seconds
Notes




CLARK COUNTY DEPARTMENT OF AVIATION

DIVERSITY, PROCUREMENT & CONTRACTS


BID NUMBER 24-100090

ANNUAL REQUIREMENTS CONTRACT FOR JANITORIAL SUPPLIES



The Clark County Department of Aviation (CCDOA) is seeking a supplier to provide janitorial supplies.



Please note that this is a sealed bid process. All questions and/or responses to this invitation to bid must be processed through the NGEM website. Inquiries, documents or other information submitted outside of NGEM (i.e. email, fax, hard-copy, etc.) will not be reviewed or considered.




REGISTRATION FOR THE NGEM SYSTEM

The NGEM System is accessible at www.ngemnv.com .


Potential Bidders MUST be registered register as a “Supplier”. This may be accomplished by clicking on the Supplier Registration link and completing the registration form. There is no cost to register or to use the NGEM System.


Bid documents may then be viewed by selecting a specific project from the Current Bid Opportunities list and clicking on that project.


Once registered, "suppliers” may receive emails notifying them of bid opportunities. Reviewing any project bid data will automatically place the bidder’s contact information on the bidders list and the NGEM System will automatically send any and all updates, changes or addenda associated with that project.


An electronic bid proposal can only be submitted through the NGEM System. The bid document(s) can be printed for Bidder’s use, but an electronic bid MUST be submitted through the NGEM System.




PRE-BID CONFERENCE

No pre-bid conference will be held for this Bid; however, prospective Bidders may submit questions through the NGEM site until the question cutoff date/time.





CLOSING DATE & TIME FOR BID SUBMISSION

All bids are due to be submitted through the NGEM system by 2:00 p.m. PT on Friday, April 12, 2024.


Submitted bids will be unsealed (opened) at the above noted dated and time at:


Clark County Department of Aviation

Administration Building

Conference Room 3C, Purchasing

1845 East Russell Road

Las Vegas, NV 89119



Attendance is NOT required at the bid opening .





NOTICE OF INTENT TO AWARD

Upon completion of the bid evaluation(s) by CCDOA, all companies with submitted bids will receive a notification of intent to award (NOIA) which will include a summary of the bids received. This notice will be sent a minimum of five (5) days prior to award.




After the bid award, if additional detail is required regarding this bid, a public records request may be submitted at www.LASairport.com/Records .


Contact Information
Name
Jennie Mathew
Address
Administration Building
1845 E Russell
Las Vegas, NV 89119 USA
Phone
Fax
Email
Jenniem@LASairport.com




Bid Documents







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Bid Invitation (please login to view this document)

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FORM - Disclosure of Ownership-Principal.pdf (please login to view this document)
Disclosure Form - Must be completed and submitted within 24hrs of OWNER request 105 KB

FORM - Subcontractor Information.pdf (please login to view this document)
Subcontractor Information - Must be completed and submitted within 24hrs of OWNER request 326 KB

FORM - Sole Proprietor Affidavit (Bid).pdf (please login to view this document)
Sole Proprietor Affidavit - Must be completed and submitted within 24hrs of OWNER request. If applicable this form must be completed, and signed (notarized). If not applicable, indicate N/A in the first available blank. (No notarization or signature required if this form is not applicable). 19 KB



Bid Questions












Question
Our business entity is out-of-state, and we operate the business from New Jersey, can we participate?
Can we get the Nevada Sales Tax Permit after award? Or is it required with the bid?
Answer
Per attribute #23:


TECHNICAL SPECIFICATION - Local Operations


  • Successful Bidder must maintain, staff, and hold adequate stock at a local warehouse for the term of the contract.

  • “Local” is defined as being located within 50 miles of zip code 89119.

  • Failure to operate and maintain a local warehouse may result in non-award of the Bid, or termination of the Contract, as applicable.

  • Owner reserves the right to visit and inspect Bidder's warehouse as part of the award evaluation process, and with 72 hours' notice at any time during an awarded Contract term.



Out of state registered entities may participate if they operate a local warehouse as defined above.


All bidders intended for award will be required to hold or obtain the appropriate business licenses, registrations, permits, etc. before 7/1/2024.
Submitted 3/26/2024 04:04:30 PM (PT)


Question
Is there any other way this bid can be provided? I see there is a no answer to the excel format. Even a PDF or word document would be helpful. I have done numerous NGEM electronic bids where an excel format is emailed to me.
Answer The bid invitation is available to download as a PDF. Select the Documents icon (located below the Actions button on the upper right hand corner).
Submitted 3/26/2024 12:52:26 PM (PT)


Question
Do you have previous tabulation?
Answer Please submit a public records request at www.lasairport.com/records
Submitted 3/26/2024 11:13:32 AM (PT)


Question
Can we have an excel sheet of the various packages? This will help the bidding process
Answer This is an electronic bid. The line items are not available in an excel format.
Submitted 3/25/2024 10:26:34 AM (PT)


Question
Based on previous ordering history and purchase orders, about how often are the Trash Bags ordered (Monthly, quarterly or other) and what is an approximate case order?
Answer
Please submit a public records request at www.lasairport.com/records
Submitted 3/24/2024 05:34:53 PM (PT)


Question
Can you provide the award pricing per item and winning vendor from the previous bid?
Answer Please submit a public records request at www.lasairport.com/records
Submitted 3/24/2024 05:33:25 PM (PT)








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