Annual Requirements Contract For Mail Metering
| Agency: | Nevada Government eMarketplace (NGEM) |
|---|---|
| State: | Nevada |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD18750250838153521 |
| Posted Date: | Jan 16, 2024 |
| Due Date: | Feb 20, 2024 |
| Solicitation No: | 606846-23 |
| Source: | Members Only |
|
Bid Information
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Contact Information
|
Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
606846-23_kj.pdf |
606846-23 Bid Document | 450 KB | ||||
|
Bidder's Statement of Authority to Submit Bid.pdf |
Bidder's Statement of Authority to Submit Bid | 103 KB | ||||
Bid Event Non-Participation Activity
| Activity Date | Activity Name | Description | ||||
| ||||||
| 2/6/2024 11:00:00 AM (PT) |
Pre-Bid Conference - Optional |
To join, copy and paste URL, or join by phone:
https://clarkcountynv.webex.com/clarkcountynv/j.php?MTID=mc70b665311f134fc596696915da18832 Meeting number: 2490 431 8966 Agenda: Pre-Bid conference for Bid No. 606846-23 Annual Requirements Contract for Mail Metering Join by phone +1-408-418-9388 United States Toll Access code: 249 043 18966 | ||||
| 2/20/2024 03:00:00 PM (PT) |
Bid Opening - Optional |
To join, copy and paste URL, or join by phone:
https://clarkcountynv.webex.com/clarkcountynv/j.php?MTID=mea1ebb06c8673b9a6067648bf9603fc2 Meeting number: 2492 237 0541 Agenda: Bid Opening for Bid No. 606846-23 Annual Requirements Contract for Mail Metering Join by phone +1-408-418-9388 United States Toll Access code: 249 223 70541 | ||||
Attachment Preview
CLARK COUNTY, NEVADA
INVITATION TO BID
BID NO. 606846-23
ANNUAL REQUIREMENTS CONTRACT FOR
MAIL METERING
The bid package is available as follows:
x Internet – Visit the Nevada Gov eMarketplace website at www.ngemnv.com
Document No. 606846-23 in the list of current solicitations.
x Pick up - Clark County Government Center, 500 South Grand Central Parkway,
Purchasing and Contracts Division, Fourth Floor, Las Vegas, NV 89106.
A Pre-bid Conference will be held on February 6, 2024 at 11:00 a.m., via WebEx. The
WebEx information for this conference is listed under the Activities tab on Nevada
Government eMarketplace (NGEM) website. If your firm is unfamiliar with the County Bid
Submittal procedures and would like to obtain training on the submittal process for this
Bid, please contact Kristen Jackson, Purchasing Analyst, at (702) 455-3090 no later than
February 6, 2024, and a training session will be provided immediately following the pre-
bid conference referenced above.
Bids will be accepted electronically on the NGEM website at www.ngemnv.com or
manually at the Clark County Government Center, 500 South Grand Central Parkway,
Purchasing and Contracts Division, Fourth Floor, Las Vegas, Nevada 89106, on or before
February 20, 2024 at 3:00:00 p.m., based on the time clock at the Clark County
Purchasing and Contracts front desk, and will be opened immediately thereafter. Bidders
and other interested parties are invited to attend the Bid opening via WebEx. The WebEx
information for the Bid opening is listed under the Event Details tab in NGEM.
PLEASE PUBLISH THE INFORMATION PROVIDED ABOVE THE LINE.
PUBLISHED:
Las Vegas Review-Journal
January 16, 2024
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................................................................. i
ON-LINE BID SUBMITTAL CHECK LIST (NGEM) ....................................................................................................... ii
BID SUBMITTAL CHECK LIST (MANUAL) .................................................................................................................. iii
INSTRUCTIONS TO BIDDERS ...................................................................................................................................I-1
GENERAL CONDITIONS ...........................................................................................................................................II-1
SPECIAL CONDITIONS ............................................................................................................................................III-1
QUALIFICATION CLAUSES................................................................................................................III-1
PERFORMANCE CLAUSES ...............................................................................................................III-2
TECHNICAL SPECIFICATIONS ............................................................................................................................... IV-1
CONTRACT REQUIREMENTS AND FORMS ..................................................................................... ATTACHMENT 1
INSURANCE REQUIREMENTS...........................................................................................................1-1
CERTIFICATE OF INSURANCE FORM...............................................................................................1-3
ENDORSEMENT FORM ......................................................................................................................1-4
AFFIDAVIT........................................................................................................................................... ATTACHMENT 2
SUBCONTRACTOR FORM ................................................................................................................. ATTACHMENT 3
DISCLOSURE OF OWNERSHIP FORM ......................................................................................................ATTACHED
i
CLARK COUNTY, NEVADA
GOODS AND NON-PROFESSIONAL SERVICES
ON-LINE BID SUBMITTAL CHECK LIST (NGEM)
This check list is provided for your convenience only. This check list should not be submitted with your bid. Omission of, or failure to
submit the correct required documents may be cause for rejection.
ALL BIDDERS: Requirements Before Bid Opens:
Examine and understand the Bid documents for the proposed products to be delivered or work to be performed.
Attend scheduled Pre-Bid Conference / walkthroughs or submit questions to obtain complete understanding of solicitation.
ADDENDA: Acknowledge receipt of ALL addendums issued prior to Bid submittal by checking the boxes on the Attributes
Tab in NGEM.
ALL BIDDERS: Documents Due with Bid:
Bidder Statement of Authority to Submit Bid form shall be completed, signed and scanned into the correct Response
Attachment link in NGEM.
APPARENT LOW BIDDERS: Documents Due After Bid Opening:
Apparent lower bidder(s) shall submit other required supplemental documents listed in the Bid document upon request by the
Purchasing Analyst and within the timeframe requested.
SUCCESSFUL BIDDER shall designate a Project Manager to provide contract management and oversight. Provide
name, phone number and e-mail address of Project Manager. Should another Project Manager be assigned during
the term of this CONTRACT, it is SUCCESSFUL BIDDER’S responsibility to notify COUNTY, in writing within ten (10)
calendar days of the change;
Name, address, phone number and email address of three (3) firms, including government agencies, in the Las Vegas,
Nevada area for which SUCCESSFUL BIDDER is currently performing for or has performed services in like kind to
those specified in this Bid;
Attachment #3 Subcontractor Information Form
Completed “Disclosure of Ownership” form; and
A copy of current applicable Clark County Business License
AWARDED BIDDER(S): Documents Due After Recommendation of Award:
All Required Insurances and Bonds, if required, due ten (10) calendar days upon request.
Proof of Valid Nevada State Business, Clark County Business License / Clark County Vendor Registration, whichever is
required.
***ALL BIDDERS ARE SOLELY RESPONSIBLE TO MAKE SURE ALL CORRECT FORMS ARE COMPLETED AND SUBMITTED.***
ii
CLARK COUNTY, NEVADA
GOODS AND NON-PROFESSIONAL SERVICES
BID SUBMITTAL CHECK LIST (MANUAL)
This check list is provided for your convenience only. This check list should not be submitted with your bid. Omission of, or failure to
submit the correct required documents may be cause for rejection.
ALL BIDDERS: Requirements Before Bid Opens:
Examine and understand the Bid documents for the proposed products to be delivered or work to be performed.
Obtain the manual Bid form and Bidder Statement of Authority to Submit Bid form from the Purchasing and Contracts front
desk.
Attend scheduled Pre-Bid Conference / walkthroughs or submit questions to obtain complete understanding of solicitation.
ADDENDA: Acknowledge receipt of ALL addendums issued prior to Bid submittal by checking the boxes on the Manual Bid
Form.
ALL BIDDERS: Documents Due with Bid:
Manual Bid form completed.
Bidder Statement of Authority to Submit Bid form shall be completed and signed.
Manual Bid form, Bidder Statement of Authority to Submit Bid form, Bid Bond fully completed, sealed in an envelope with the
Bid Number, Bid Title and Bidders Company Name on outside and submitted to Clark County Purchasing and Contracts prior
to the Bid Opening date and time.
APPARENT LOW BIDDERS: Documents Due After Bid Opening:
Apparent lower bidder(s) shall submit other required supplemental documents listed in the Bid document upon request by the
Purchasing Analyst and within the timeframe requested.
SUCCESSFUL BIDDER shall designate a Project Manager to provide contract management and oversight. Provide
name, phone number and e-mail address of Project Manager. Should another Project Manager be assigned during
the term of this CONTRACT, it is SUCCESSFUL BIDDER’S responsibility to notify COUNTY, in writing within ten (10)
calendar days of the change;
Name, address, phone number and email address of three (3) firms, including government agencies, in the Las Vegas,
Nevada area for which SUCCESSFUL BIDDER is currently performing for or has performed services in like kind to
those specified in this Bid;
Attachment #3 Subcontractor Information Form
Completed “Disclosure of Ownership” form; and
A copy of current applicable Clark County Business License
AWARDED BIDDER(S): Documents Due After Recommendation of Award:
All Required Insurances and Bonds, if required, due ten (10) calendar days upon request.
Proof of Valid Nevada State Business, Clark County Business License/Clark County Vendor Registration, whichever is
required.
***ALL BIDDERS ARE SOLELY RESPONSIBLE TO MAKE SURE ALL CORRECT FORMS ARE COMPLETED AND SUBMITTED.**
iii
I – INSTRUCTIONS TO BIDDERS
BID NO. 606846-23
ANNUAL REQUIREMENTS CONTRACT FOR MAIL METERING
1.
INTENT OF INVITATION
In accordance with the terms and conditions provided in this bid document, it is the intent of this formal Invitation to Bid
to receive bids from qualified Bidders for the items specified in this document. COUNTY’S estimated annual spend for
these services is not to exceed $125,000.
2.
DEFINITIONS
A.
Addendum: A written document issued by COUNTY, via the Purchasing and Contracts Division, prior to the
submission of bids which modifies or clarifies the Bidding Documents by additions, deletions, clarifications, or
corrections.
B.
BCC: The Clark County Board of County Commissioners.
C.
Bid (Bidder): An offer, in response to a solicitation by COUNTY, to supply goods or services at a specific
price and within a specified time period.
D.
Bid (COUNTY): A competitive solicitation by COUNTY to procure goods or services in accordance with
Nevada Revised Statutes (NRS) 332, Revised 2019
E.
Bid Submittal: Bid Form pages, Bid Security (if required), and all required attachments.
F.
Bidder/Responding Offeror(s): A supplier who submits a bid to COUNTY.
G.
Bidding Documents: May include but are not limited to, the Invitation to Bid, Instructions to Bidders, General
Conditions, Special Conditions, Technical Specifications, Contract Requirements and Forms, Bid
Forms/Attachments, Exhibits, Specifications/Special Provisions and Drawings, and any Addenda issued prior
to the date designated for receipt of bids, as applicable.
H.
CONTRACT: Contract documents include the Bidding Documents, SUCCESSFUL BIDDER’S Bid Form, all
Addenda, SUCCESSFUL BIDDER’S bonds and insurance and Notice of Award letter.
I.
COUNTY: The term used throughout these documents to mean County of Clark, Nevada.
J.
F.O.B. Destination: Designates the seller will pay shipping cost and remain responsible for the goods until
the buyer takes possession.
K.
Governing Body: Used throughout these documents to mean the Clark County Board of Commissioners.
L.
Nevada Revised Statutes (NRS): The current codified laws of the State of Nevada. Nevada law consists of
the Constitution of Nevada (the state constitution) and Nevada Revised Statutes (NRS), Revised 2019. The
Nevada Supreme Court interprets the law and constitution of Nevada.
M.
NGEM System: Is the Nevada Gov eMarketplace. The NGEM System is an electronic bidding system that
is used by a consortium of local government entities in Nevada for Supplier Registration and the submission
of electronic bids and proposals. There is no cost for any Bidder to use the NGEM System, however, all
Bidders that choose to submit an electronic bid or proposal must register prior to gaining access to see the
details of any solicitation or to submit a bid or proposal online. Bids and proposals may also be submitted
manually.
N.
No Substitute: Means there is only one brand name product that is acceptable to perform the function
required by the using department.
O.
Purchasing Manager: The Clark County Purchasing Manager or their designee responsible for the
Purchasing and Contracts Division.
P.
Purchase Order: The formal authorization by COUNTY for seller to provide goods or services to COUNTY.
The formal CONTRACT takes precedence over any conflicting terms and conditions contained in the purchase
order.
Q.
SUCCESSFUL BIDDER: Bidder who is the lowest responsive, responsible or best Bidder, to whom the
Governing Body or the authorized representative has authorized the award of the CONTRACT.
3.
DESIGNATED CONTACTS
For questions pertaining to this Invitation to Bid, please call Kristen Jackson, Purchasing Analyst, telephone number
(702) 455-3090 or the Purchasing and Contracts Front Desk at (702) 455-2897. After award, the designated contact
will be Yvonne Burger, Central Services, telephone number (702) 455-4550.
I-1
Revised 8/3/2023
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