Broker of Record - Property and Casualty Insurance
| Agency: | Nevada Government eMarketplace (NGEM) |
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| State: | Nevada |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD18750267476214619 |
| Posted Date: | Mar 11, 2024 |
| Due Date: | Mar 29, 2024 |
| Solicitation No: | 24-10 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
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Broker of Record District Insurance RFP No. 24-10 final.pdf |
BROKER OF RECORD - PROPERTY and CASUALTY INSURANCE RFQ 24-10 | 428 KB | ||||
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Attachement 1 - Profile of Record Form - RFQ No. 24-10 - 03-10-24 FILLABLE.pdf |
Attachment 1 - Profile of Record Form RFQ 24-10 Fillable | 196 KB | ||||
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Attachment 2 - Disclosure of Ownership RFQ 24-10 Fillable.pdf |
Attachment 2 - Disclosure of Ownership RFQ 24-10 Fillable | 632 KB | ||||
Bid Event Non-Participation Activity
| Activity Date | Activity Name | Description | ||||
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| 3/11/2024 12:00:00 PM (PT) |
BID PROPOSAL DOCUMENTS |
BID PROPOSAL DOCUMENTS will be available beginning Monday, March 11, 2024, at 12:00 p.m. (PST)
Email: Request documents by sending an email to PURCHASING@LVCCLD.ORG. Provide RFQ number, company name, address, contact person, email address, and phone number.
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| 3/21/2024 04:00:00 PM (PT) |
QUESTION DEADLINE |
The deadline for questions pertaining to the Bid is 4:00 PM (PST) on Thursday, March 21, 2024. | ||||
| 3/29/2024 01:00:00 PM (PT) |
BID ACCEPTANCE AND BID OPENING |
Responses will be accepted via the NGEM system on or before Friday, March 29, 2024, at 1:00 p.m. (PST). | ||||
Attachment Preview
REQUEST FOR QUALIFICATIONS
BROKER OF RECORD –
PROPERTY AND CASUALTY INSURANCE
RFQ No. 24-10
RELEASE DATE:
OPENING DATE, TIME:
MARCH 10, 2024
March 29, 2024, 1:00 PM PST
Proposals, subject to the terms, conditions, and specifications, herein stipulated
and/or attached hereto All Proposals must be received on or before this date and
time to be considered.
March 10, 2024
LAS VEGAS-CLARK COUNTY LIBRARY DISTRICT
BROKER OF RECORD –
PROPERTY AND CASUALTY INSURANCE
RFQ NO. 24-10
SCOPE: The Las Vegas-Clark County Library District is seeking the services of a Broker of Record for
Property and Casualty Insurance. The Broker of Record must possess all required licenses and
certifications as required by the State of Nevada.
BID PROPOSAL DOCUMENTS will be available beginning Monday, March 11,2024, at 12:00 p.m. (PST)
The Las Vegas-Clark County Library District uses an online bidding system for downloading bid
documents and submittal of bids electronically.
Internet:
Visit the Nevada Government eMarketplace (NGEM) website at www.ngemnv.com -
BID No. 24-10 in the list of current solicitations.
Email:
Request documents by sending an email to PURCHASING@LVCCLD.ORG. Provide ITB
number, company name, address, contact person, email address, and phone number.
BID ACCEPTANCE AND BID OPENING: Responses will be accepted via the NGEM system on or
before Friday, March 29, 2024, at 1:00 p.m. (PST).
Questions regarding this Invitation to Bid must be directed to John Vino, General Services Director,
(702) 507-6200.
BOARD OF TRUSTEES
LAS VEGAS-CLARK COUNTY LIBRARY DISTRICT
PUBLISHED:
Las Vegas Review-Journal
March 10, 2024
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TABLE OF CONTENTS
REQUEST FOR QUALIFICATIONS ..................................................................... 2
TABLE OF CONTENTS........................................................................................ 3
SCOPE OF SERVICES ..................................................................................... 4-6
INSTRUCTIONS TO BIDDERS ....................................................................... 7-10
GENERAL PROVISIONS .............................................................................. 11-20
GENERAL CONDITIONS .............................................................................. 21-29
AVAILABLE ON NGEM
ATTACHMENT 1……………………… PROFILE OF BROKER FORM
ATTACHMENT 2……………………… DISCLOSURE OF OWNERSHIP/PRINCIPALS FORM
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SCOPE OF SERVICES
BROKER OF RECORD - PROPERTY AND CASUALTY INSURANCE
RFQ NO. 24-10
SCOPE OF SERVICES
GENERAL INFORMATION
RFQ NO. 24-10
Introduction
It is the intent of the DISTRICT, as a result of this Request for Qualifications (RFQ), to select a single
experienced, qualified, certified and licensed BROKER to enter into an agreement with the DISTRICT
to provide, at a minimum, the basic services specified.
Description Of Request For Qualifications
The DISTRICT is currently accepting SUBMITTALS to provide Broker of Record services for Property
and Casualty Insurance (excluding Workers Compensation). Lines of insurance coverage include:
• Property (including Boiler & Machinery);
• General Liability (including Abuse & Molestation);
• Crime Coverage;
• Auto Liability;
• Umbrella Liability;
• Directors & Officers and Employment Practices Liability;
• Cyber/Network Liability;
• Environmental Liability;
• Kidnap & Ransom; and
• Active Shooter/Assailant(s).
The BROKER selected by the DISTRICT shall, in addition to negotiating for and obtaining policies of
insurance for the required lines of coverage, be expected to provide services including, but not limited
to, providing expert advice on the DISTRICT’S insurance program, risk management support, loss
prevention and control activities, assistance with the filing of claims, and reviewing insurance
certificates/policies of DISTRICT vendors, contractors, user groups, etc.
The BROKER selected by the DISTRICT shall begin its services by meeting and working with
DISTRICT staff to negotiate and affect the renewal policies with effective dates of July 15, 2024.
The DISTRICT is not asking for pricing, commission rates, or insurance proposals of any kind
at this time. This is strictly a request for qualifications regarding BROKER experience and
capabilities.
BROKERS are prohibited from contacting any insurer, insurance market, reinsurer, underwriter
or underwriting group or any other potential financial market regarding this RFQ until
authorized to do so by the DISTRICT.
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SCOPE OF SERVICES
BROKER OF RECORD - PROPERTY AND CASUALTY INSURANCE
RFQ NO. 24-10
Basic Services Required
Administrative:
The successful BROKER shall (at a minimum) as part of the commission/fee it receives:
o Analyze and continuously monitor the DISTRICT’S operations and loss exposures.
o Coordinate and/or perform all on-site inspections necessary to identify exposures.
o Recommend coverages consistent with the exposures to provide the highest level of
coverage at the least possible cost to the DISTRICT.
o Annually market the insurance needs of the DISTRICT, prepare underwriting specifications
and bid packages for insurance placements, including renewals.
o Annually negotiate with underwriters on terms and conditions to obtain the most beneficial
and cost-effective coverages available to the DISTRICT, and inform the DISTRICT
REPRESENTATIVE of negotiation progress.
o Provide as requested from time to time by the DISTRICT, insurance quotations for additional
insurance coverages.
o Meet with the DISTRICT REPRESENTATIVE periodically to discuss insurance questions,
concerns and/or trends that may affect the DISTRICT.
o Identify problem areas such as claims handling, safety hazards, uninsured risks, etc.
o Make recommendations for improved program design.
o Inform DISTRICT REPRESENTATIVE immediately of any proposed changes to the
BROKER’S individual assigned to manage the DISTRICT account and the qualifications of
the prospective replacement individual. Such changes shall be made subject to agreement
by DISTRICT.
o Be knowledgeable to the needs of the DISTRICT and be adept in identifying and measuring
risks of a public library system.
o Maintain accurate claims data on an incident date basis and provide the DISTRICT with a
quarterly status report.
o Service insurance requests (i.e. issuing or reviewing certificates of insurance, endorsements,
etc.) including the review of agreement terms and conditions to determine if the DISTRICT
coverage applies or needs to be supplemented, as needed.
o Keep current and provide to the DISTRICT a complete listing of all insurance policies and all
details pertinent to the policies in the form of a “policy digest”.
o Oversee and coordinate all services provided by underwriters and insurance companies on
behalf of the DISTRICT.
o Assure that all coverages are placed with financially responsible insurers authorized to
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