Property Janitorial Services
| Agency: | Nevada Government eMarketplace (NGEM) |
|---|---|
| State: | Nevada |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD18750352119349060 |
| Posted Date: | Sep 13, 2023 |
| Due Date: | Oct 18, 2023 |
| Solicitation No: | 5506-GS |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
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Bid Documents 5506GS Property Janitorial Services.pdf |
Bid Documents | 871 KB | ||||
|
Form Contract Janitorial Services.pdf |
Form Contract | 659 KB | ||||
Attachment Preview
BUSINESS CENTER SOUTH
THE NEVADA SYSTEM OF HIGHER EDUCATION (“NSHE”), ON BEHALF OF THE
UNIVERSITY OF NEVADA, LAS VEGAS (“UNLV”)
INVITATION FOR BID NO. 5506-GS
Property Janitorial Services (“IFB”)
RELEASE DATE:
LAST DAY FOR QUESTIONS:
LAST DAY FOR ADDENDA :
OPENING DATE, TIME and LOCATION:
PUBLISHED:
Wednesday, September 13, 2023 8:00 AM PST
Wednesday, September 27, 2023 5:00 PM PST
Wednesday, October 11, 2023 5:00 PM PST
Wednesday, October 18, 2023 2:00 PM PST
Bids opened electronically in the NGEM system
University of Nevada, Las Vegas
4505 Maryland Parkway
Campus Services Building, Room 235
Las Vegas, NV 89154-1033
Las Vegas Review Journal
Wednesday, September 13, 2023
Bids, subject to the terms, conditions and specifications herein stipulated and/or attached hereto, will be publicly
opened as stated above. All bids must be received on or before this date and time to be considered.
Bids must be submitted through the NGEM, Nevada Government eMarketplace at www.ngemnv.com.
Please submit any questions or requests for additional information through the NGEM question tab or via e-mail to
the following Designated Contact at the e-mail address below:
grace.scheidt@unlv.edu
702-895-1893
purchasingunlv@unlv.edu
702-895-3521
All correspondence should note the IFB number in the subject line.
Page 1 of 20
TABLE OF CONTENTS
SECTION A: General Provisions
SECTION B: Bid Preparation and Submission Instructions
SECTION C: General Terms and Conditions
SECTION D: Scope of Work/Specifications
SECTION E: Sample Certificate of Insurance
Attachment 1: Pricing Response Form
Attachment 2: Bid Response Form
Attachment 3: List of Subcontractors/Tier 2 Suppliers
EXHIBIT A:
Form Contract
PAGE
3
4
9
13
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SECTION A
GENERAL PROVISIONS
UNLV invites interested parties to submit a bid on the material and/or services specified within this IFB. Please read
carefully all instructions, general terms and conditions, purchase order terms and conditions, scope of work and/or
specifications, Pricing Response Form, Bid Response Form, sample insurance if applicable, and Form Contract, if
applicable. Failure to comply with the instructions, terms and conditions, scope of work and/or specifications of the
bid may result in your bid being declared non-responsive.
UNLV is located in the city of Las Vegas and is emerging as a premier urban university. UNLV currently has over
220 undergraduate, masters, and doctoral degree granting programs and serves approximately 28,000 students.
Additionally, there are approximately 3,000 faculty and staff. The University’s 340-acre campus is located in the
southeast part of the City, near the Harry Reid International Airport and the Las Vegas Strip.
1.
DEFINITIONS
a. “Addendum” means a written document issued by UNLV prior to submission of Proposals in order
to clarify or otherwise modify the Bid Documents.
b. “Bidder” means a party submitting a bid in response to this Invitation for Bid.
c. “Bid Documents” means the Invitation for Bid, Exhibits thereto, Bid Forms, and each Addendum.
d. “Bid Form(s)” means the Pricing Response Form, the Bid Response Form, and the List of
Subcontractors/Tier 2 Suppliers.
e. “Company” means the legal entity of the applicable Proposer, whether a sole proprietorship,
corporation, limited liability company, partnership, or other legal entity, and any person(s) acting on
behalf of such entity.
f.
“Contract” means the final agreement with the Successful Proposer, inclusive of all documents
incorporated by reference therein.
g. “Contractor” means the Successful Proposer who enters a Contract with UNLV and is issued a
Purchase Order.
h. “Designated Contact” means the person indicated on page 1 of this IFB, the Director, or a person
designated by either, as applicable.
i.
“Director” means the University of Nevada, Las Vegas Executive Director of Purchasing and
Contracts.
j.
“IFB” means this Invitation for Bid.
k. “NGEM System” refers to Owner’s electronic bidding system, the Nevada Governmental
eMarketplace. This is a web-based system that provides Bid Documents electronically to potential
Bidders and forms the pathway for interested Bidders to submit bids electronically in response to
advertisement and invitation. The term “electronic bid” means the Bidders’ electronic response
submitted on the electronic Bid proposal to the Owner by way of the NGEM System. The term
“electronic bid” also describes the process to submit an authorized bid electronically to Owner in
response to an Invitation for Bid via the NGEM System.
l.
“Opening Date” means the date and time of opening as set forth on page 1 of this document.
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m. “Owner” or “UNLV” means the Board of Regents of the Nevada System of Higher Education
(“NSHE”), on behalf of the University of Nevada, Las Vegas (“UNLV”).
n. “Protestor” means a Proposer filing a protest in compliance with the IFB requirements.
o. “Release Date” means the date of issuance of an Bid Document.
p.
“Successful Bidder” means the Bidder who is the lowest responsible and responsive bidder to
whom UNLV has authorized the award of the Contract.
q. “Supplier” means a Company that registers in the NGEM System.
r.
“Terms of Use” means the NGEM System terms and conditions of access and use.
s. “UNLV Purchasing” means the UNLV Department of Purchasing and Contracts.
2.
ACCESS AND USE OF THE NGEM SYSTEM.
a. The NGEM System may be accessed from www.ngemnv.com. Prior to accessing the NGEM System, a
potential Proposer MUST register as a Supplier by clicking on the Supplier Registration link and
completing the registration form. There is no cost to register or to use the NGEM System.
b. Use of the NGEM System is conditioned upon Proposer’s acceptance of the Terms of Use.
c. Once registered, Suppliers will receive emails notifying of solicitation opportunities. Downloading any
project bid data will automatically place the Proposer’s contact information on the proposer’s list and the
NGEM System will automatically send any and all updates, changes or addenda associated with that
project.
d. Questions regarding use of the NGEM System should be directed to the Designated Contact.
SECTION B
BID PREPARATION AND SUBMISSION INSTRUCTIONS
1. SUBMISSION
a. Bidders must use the NGEM System for the purpose of submitting bids and must complete all
required fields. Please refer to Section A, subsection 2 for details regarding access and use of the
NGEM System.
b. An electronic bid can only be submitted through the NGEM System. The Bid Documents can be
printed for Bidder’s use, but an electronic bid MUST be submitted through the NGEM System. Follow
the directions and requirements available online. In the event of a discrepancy between the
information entered directly into the NGEM System and a document uploaded into the NGEM System,
the information entered directly shall prevail.
c. Bids must be submitted electronically no later than the Opening Date. Bids may not be submitted
after the Opening Date, and the server clock will govern. Bids will be publicly opened and read aloud
immediately after the Opening Date at the location specified above. Bidders are solely responsible
for the timely delivery of bids.
Page 4 of 20
2. GENERAL
a. Bidders are expected to examine all Bid Documents. Failure to do so will be at the Bidder’s risk. Each
Bidder by submitting a bid represents that: (i) Bidder has read and understands the Bid Documents
and asserts that its bid is made in accordance therewith and shall be considered a firm offer for a
period of 90 calendar days following the opening of bids; and (ii) prior to submission of the bid, the
Bidder shall ascertain that it has received all Addenda issued and shall acknowledge receipt of each
Addendum by completing the acknowledgment space provided on the applicable Bid Form.
b. If it becomes necessary to revise any part of this IFB, an Addendum will be posted on
www.ngemnv.com and available for all Bidders to download. UNLV is not bound by any oral
representations, clarifications, or changes made in the written specifications by UNLV employees,
unless such clarification or change is provided to Bidders in an Addendum.
c. Prices shall be submitted as requested in this IFB. When units are identified, the price for each unit
Bid shall be shown. All prices shall include packing unless otherwise specified. A total shall be entered
in the amount column for each item bid. In case of error in extension of price, the unit price will prevail.
d. Alterations, modifications or variations may not be considered unless authorized by this IFB document
or by an Addendum.
e. When not otherwise specified, Bidder must definitively state the time of proposed delivery. Days must
be calculated in consecutive calendar days.
f. All equipment or supplies shall be new, and of the manufacturer’s current model unless specified
herein.
g. Bidders shall take no advantage of any apparent error or omission in the Bid Documents. In the event
the Bidders discover such an error or omission, lack of clarity, or other irregularity, they shall
immediately notify UNLV Purchasing. UNLV Purchasing will then make such corrections and
interpretations as may be deemed necessary for fulfilling the intent of the Bid Documents through the
issuance of an Addendum.
h. Altering any Bid Document may render the bid null and void.
i. All bidders, by signing the Bid Response Form, certify that they agree to the terms and conditions set
forth in the Bid Documents unless otherwise stated. Please note that an award is not final until there
is a fully negotiated Contract and/or a purchase order is issued by UNLV.
j. UNLV accepts no responsibility or liability for any costs incurred by a Bidder or other person in
preparing and/or submitting a response to this solicitation.
k. UNLV reserves the right to reject any and all bids in whole or in part, and to waive minor irregularities
and omissions, whereby the best interests of the Nevada System of Higher Education would be
served.
3. NO CONTACT. Bidders should direct any questions regarding the IFB to the Designated Contact. Bidders
shall not contact other UNLV employees, representatives or independent contractors regarding this IFB.
Any such contact may result in rejection of the Bid.
4. SAMPLES. Bidders may be required to furnish a sample of the product being bid after the Opening Date
for further evaluation. Bidders will be responsible for any charges involved in shipping and picking up
their samples.
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