Submersible Centrifugal Well Pump
| Agency: | Nevada Government eMarketplace (NGEM) |
|---|---|
| State: | Nevada |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD18750938831532826 |
| Posted Date: | Nov 16, 2023 |
| Due Date: | Dec 14, 2023 |
| Solicitation No: | 011705 |
| Source: | Members Only |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
| ||||||
|
ITB No. 011705 Submersible Centrifugal Well Pump.pdf |
ITB No. 011705 Submersible Centrifugal Well Pump | 977 KB | ||||
|
Disclosure of Ownership Letter with Link Provided - Rev 2.pdf |
Disclosure of Ownership Letter with Link Provided | 170 KB | ||||
|
Bidder Statement of Authority to Submit Response.pdf |
Bidder Statement of Authority to Submit Response | 1.09 MB | ||||
Attachment Preview
LAS VEGAS VALLEY WATER DISTRICT
INVITATION TO BID NO. 011705
SUBMERSIBLE CENTRIFUGAL WELL PUMP
The solicitation package is available on the Nevada Gov eMarketplace (NGEM) website at
www.ngemnv.com ITB No. 011705 in the list of current bid opportunities.
This Solicitation is for an opportunity to bid on a Submersible Centrifugal Well Pump.
Owner uses an online solicitation system, the Nevada Gov eMarketplace (NGEM) at www.ngemnv.com,
and requires its use to view and download solicitation documents and submit responses electronically.
A Pre-Bid Conference will be held on-line via a Microsoft Teams Meeting on Thursday, November
30, 2023, at 10:00 am Pacific Time.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 279 103 571 068
Passcode: cdKYbm
Download Teams | Join on the web
Or call in (audio only)
+1 323-776-6758,,152026577# United States, Los Angeles
Phone Conference ID: 152 026 577#
The intent of the pre-bid conference is to review the entire Solicitation and answer any questions that
Bidders may have.
Responses will be accepted via the NGEM System on or before Thursday, December 14, 2023,
at 10:00:00 am Pacific Time.
Las Vegas Valley Water District
Rev 7/5/2023
Page 1 of 17
ITB No. 011705
GENERAL PROVISIONS
ITB NO. 011705
SUBMERSIBLE CENTRIFUGAL WELL PUMP
1) INTENT OF INVITATION:
In accordance with the terms and conditions provided in this Solicitation, it is the intent of this formal
invitation to bid to receive bids from Bidders for the Contract.
2) TERMS:
The term “Bid” as used throughout this document will mean a Bidder’s response to this Solicitation
that is submitted through the NGEM System.
The term “Bidder” as used throughout this document will mean any party that, pursuant to Section
3, registered as a supplier for the NGEM system and has downloaded the project solicitation
documents for that project.
The term “Board” as used throughout this document will mean the Owner’s Board of Directors.
The term “Contract” as used throughout this document will mean the goods, services, or work to be
awarded pursuant to this Solicitation as described on Page 1 of this Solicitation.
The term “Contract Documents” will mean all documents listed in Section 1 of the General Terms
and Conditions.
The term “Owner” as used throughout this document will mean the Las Vegas Valley Water District,
as represented by its Board of Directors or by staff acting within the scope of their authority.
The term “Provider” as used throughout this document will mean the bidder who receives the award
of this Solicitation.
The term “Solicitation” as used throughout this document will mean the Invitation to Bid setting forth
the requirements and specifications of the Contract to be awarded and any Contract Documents
issued by Owner prior to the Bid submission deadline.
The term “Solicitation Documents” as used throughout this document will mean the Invitation to Bid
and related documents provided by the Owner prior to the bid submission deadline as well as the
Contract Documents.
The term “LVVWD” as used throughout this document will mean the Las Vegas Valley Water
District.
The term “NGEM System” refers to Owner’s electronic bidding system (or e-bid system), the
Nevada Government eMarketplace. This is a web-based bidding system that provides all solicitation
documents electronically to potential Bidders and forms the pathway for interested Bidders to
submit Bids in response to a solicitation. The term “e-bid” or “electronic bid” means the Bidders’
electronic Bid submitted to Owner by way of NGEM System. The terms “electronic bid” or “e-bid”
are used interchangeably to describe the bidding process to submit an authorized Bid to Owner in
response to solicitations to Bidders.
3) REGISTRATION FOR NGEM SYSTEM:
a) Owner’s e-bid System is accessible at www.ngemnv.com. Solicitation documents can be
viewed by selecting a specific project from the Current Bid Opportunities list and clicking on
that project after completing registration as a supplier.
b) Potential Bidders MUST REGISTER as a supplier by clicking on the ‘Supplier Registration’ link
and completing the registration form. There is no cost to register for or to use the NGEM
System.
c) Once complete, suppliers will receive emails notifying them of future bid opportunities.
Downloading any project solicitation documents will automatically place the Bidder’s contact
information on the bidders list and the NGEM System will automatically send all updates,
changes or addenda associated with that project.
Las Vegas Valley Water District
Rev 7/5/2023
Page 2 of 17
ITB No. 011705
d) A Bid submitted in response to this Solicitation can only be submitted through the NGEM
system. The form can be printed for Bidder’s use, but a Bid MUST be submitted through the
NGEM System or the Bidder’s response will be rejected.
e) Questions regarding use of the NGEM System may be directed by email to:
purchasing_help_desk@lvvwd.com or by calling the Purchasing Help Desk at (702) 258-3200.
4) COPIES OF SOLICITATION DOCUMENTS:
a) Complete sets of electronic Solicitation Documents are available for download to registered
Bidders at no cost from the NGEM System.
b) Bidder is solely responsible for obtaining a full set of available Solicitation Documents.
5) DESIGNATED CONTACT:
For questions pertaining to this Solicitation, please contact Veronica “Ronni” Kammler at 702-258-
2465, veronica.kammler@lvvwd.com or the Purchasing Help Desk at (702) 258-3200.
6) CONTACT WITH OWNER DURING BIDDING PROCESS:
Communication between a Bidder and a member of the Board or between a Bidder and a non-
designated Owner contact regarding this Solicitation is prohibited from the time the Solicitation is
advertised until the time it is posted on an agenda for award of the Contract. Questions pertaining
to this Solicitation shall be addressed to the designated contact(s) specified in these General
Provisions. Failure of a Bidder, or any of its representatives, to comply with this paragraph may
result in their Bid being rejected.
7) METHOD OF AWARD:
Award will be made by the Board or its authorized representative, as appropriate, to the lowest
responsive and responsible Bidder on a lump sum basis. Bidders must provide a Bid response on
all items listed in the Solicitation in order to be considered for award.
8) NOTICE OF AWARD:
Award of this Solicitation will be finalized by the signing of a contract. The Contract shall include
Solicitation as well as the Contract Documents. Owner may issue purchase orders to place specific
orders under the Contract.
9) AUTHORIZED REPRESENTATIVE:
Bidder shall submit with their Bid a completed Statement of Authority to Submit Bid form which shall
be signed by an individual with the authority to bind the company in matters relating to the
Solicitation.
10) BIDDER’S REPRESENTATION:
By submitting a Bid, Bidders represent that they have read and understand the Solicitation
Documents and that the Bid is made in accordance therewith and, if applicable, that they have
visited the site and familiarized themselves with the local conditions, laws, and regulations under
which the work is to be performed and have correlated this knowledge with the requirements of the
Solicitation Documents.
11) FEDERAL, STATE, LOCAL LAWS:
All Bidders will comply with all Federal, Nevada and local laws relative to conducting business in
Clark County.
12) TAXES:
Owner is a political subdivision of the State of Nevada and under the provisions of Nevada Revised
Statute (NRS) 372.325 is exempt from the payment of Sales and Use Tax (Employer Identification
Number 88-6000363). A copy of the tax-exempt letter is available upon request. The price(s) bid
must be net, exclusive of these taxes.
Las Vegas Valley Water District
Rev 7/5/2023
Page 3 of 17
ITB No. 011705
13) COLLECTION AND PAYMENT OF SALES TAX:
Any Bidder that sells tangible personal property to any commercial business in the State of Nevada
is required to possess a Nevada Sales Tax Permit and shall collect and pay the taxes as defined in
NRS Chapters 372 and 374. Permit information can be obtained by contacting the Nevada State
Department of Taxation at (702) 486-2300.
14) CONFIDENTIAL/PROPRIETARY INFORMATION:
Owner is a governmental entity as defined by state law and, as such, it is subject to the Nevada
Public Records Act (Chapter 239 of the Nevada Revised Statutes). Under that law, all of Owner’s
records are public records (unless otherwise declared by law to be confidential) and are subject to
inspection and copying by any person. Bidders are advised that once a Bid is received by Owner,
its contents will be subject to possible disclosure as a public record, and nothing contained in the
Bid will be deemed to be confidential except proprietary information or other information deemed
confidential by the Nevada Public Records Act. Bidders shall not include any information in their
Bids that is proprietary in nature or that they would not want to be released to the public. Bids must
contain sufficient information to be evaluated without reference to any proprietary information.
If a Bidder feels that they cannot submit their Bid without including proprietary information, Bidder
must adhere to the following procedure, or the Bid may be recommended for rejection.
Bidder must submit such information in a separate, sealed envelope labeled “Proprietary
Information” with the bid number. The envelope must contain a letter from Bidder’s legal counsel
describing the documents in the envelope, representing in good faith that the information in each
document meets the definitions of proprietary information set forth in NRS 332.025, 332.061 and
NRS Chapter 600A, and briefly stating the reasons that each document meets said definitions. The
sealed envelope shall be delivered to: Las Vegas Valley Water District, Attn: Purchasing Division,
MS 740, ITB No. 011705], 1001 South Valley View Blvd, Las Vegas, NV 89153 prior to the Due
Date and Time.
Upon receipt of the separate sealed envelope described herein, Owner will open the envelope only
after confirming that the Bidder identified on the envelope has submitted a Bid through the NGEM
system and will determine whether the procedure described above has been followed.
In the event that Bidder submits information which is marked “Confidential” or “Proprietary” and
does not follow the specified procedures, Owner may disregard the submitted sealed envelope and
Bidder’s documents will only be deemed confidential or proprietary to the extent that Owner, in its
sole discretion, determines that the content is confidential or proprietary based on applicable law.
Any information submitted, pursuant to the above procedure, will be used by Owner only for the
purpose of evaluating bids and might never be used at all. Marking Bid contents as confidential
does not guarantee that such contents are confidential under applicable law and may still be subject
to disclosure by the Nevada Public Records Act or other legal obligations governing the disclosure
of the Solicitation Documents. Owner will determine, at its sole discretion, whether any portion of
the Bid is confidential under Nevada law; however, if Bidder complies with this Section 14 relating
to confidentiality, Owner will only disclose marked documents as required by law and only after
notifying Bidder of the need to disclose.
If a lawsuit or other court action is initiated to obtain proprietary information, Bidder who submits
the proprietary information according to the above procedure must have its legal counsel intervene
in the court action and defend the secrecy of the information. Failure to do so shall be deemed as
Bidder’s consent to the disclosure of the information by Owner, Bidder’s waiver of claims for
wrongful disclosure by Owner, and Bidder’s covenant not to sue Owner for such disclosure. Bidder
also agrees to fully indemnify Owner if Owner is assessed any fine, judgment, court cost or
attorneys fees as a result of a challenge to the designation of information as proprietary.
BIDDERS ARE WARNED THAT OWNER WILL CONSIDER THAT ANY DOCUMENTS
SUBMITTED WITH THEIR BID THAT ARE STAMPED “CONFIDENTIAL” OR “PROPRIETARY”
THAT DO NOT CONFORM TO THE ABOVE REFERENCED PROCEDURE (I.E., SUBMITTED IN
A SEPARATE SEALED ENVELOPE LABELED “PROPRIETARY INFORMATION” TOGETHER
WITH A LETTER FROM BIDDER’S LEGAL COUNSEL) WILL BE OPEN TO PUBLIC REVIEW,
SUBJECT TO APPLICABLE LAW.
Las Vegas Valley Water District
Rev 7/5/2023
Page 4 of 17
ITB No. 011415
15) ADDENDA AND INTERPRETATIONS:
If it becomes necessary to revise any part of this Solicitation, Owner’s designated contact will issue
a written addendum to all Bidders. Owner is not bound by any oral representations, clarifications,
or changes made in the written specifications by Owner’s employees, unless such clarification or
change is provided to Bidders in written addendum form. Addenda shall be available via the NGEM
System to all prospective Bidders.
16) SUBMISSION OF BIDS:
Bidders are required to use the NGEM System for the purpose of submitting electronic Bids to this
Solicitation and must complete all required fields.
Responses to this Solicitation must be submitted electronically no later than the Bid submission
deadline. Per the Terms of Use of NGEM, Bids may not be submitted after the submission deadline,
and the NGEM server clock will govern.
Bidders shall be wholly responsible for the timely submission of their Bid.
17) ADDITIONAL BIDS:
Bidders may submit more than one bid as long as all such bids comply with, or exceed, the bid
terms, conditions and specifications.
18) QUESTIONS AND ANSWERS
All questions about the meaning or intent of the Solicitation Documents shall be submitted to Owner
via the “Questions” tab prior to the question cutoff date and time identified within the NGEM System.
Questions submitted after the cutoff date may not be answered. By submitting a Bid, Bidders
represent that they have read and understand all the questions and answers contained within the
“Questions” tab at the time of the bid submission, that Bidder’s Bid is made in accordance therewith,
and that Bidder has incorporated the information provided in the “Questions” tab into their Bid. Only
issued addenda and answers posted in the “Questions” tab will be binding. Oral and other
interpretations or clarifications will be without legal effect.
19) DURATION OF OFFER:
Bids submitted in response to this Solicitation shall be considered firm offers for a minimum of 90-
calendar days after the date of Bid submission deadline in order to allow Owner to evaluate and
consider award.
20) COLLUSION:
Any evidence of agreement or collusion among Bidders or any third party, acting to restrain freedom
of competition by agreement to submit a fixed price or otherwise, will render the Bids of such
Bidders void.
Advance disclosures of any information to any particular Bidder which gives that particular Bidder
any advantage over any other interested Bidder, in advance of the Bid submission deadline, made
or permitted by a member of the Board or an employee or representative thereof, will void all Bids
received in response to this Solicitation.
21) WITHDRAWAL OF BID:
a) Prior to submission, E-bids may be modified or withdrawn without prejudice.
b) Bidders may withdraw a submitted E-bid prior to the scheduled Bid submission deadline via
the NGEM system. Bids may be re-submitted prior to the Due Date and Time. Bids may not
be withdrawn for a period of 120-calendar days after the date of Bid opening. All responsive
and responsible Bids received are considered firm offers for the time period specified above
and may be considered for award. Bidder’s offer will expire at the time specified above.
c) If a Bidder intended for award withdraws its bid, that Bidder may be deemed non-responsible
for a period of three years.
Las Vegas Valley Water District
Rev 7/5/2023
Page 5 of 17
ITB No. 011705
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For more information, please visit the Publication URL Web page.
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