Tel/Data Cabling Services
| Agency: | Superior Court of California, County of Santa Clara |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18764077054521230 |
| Posted Date: | Apr 17, 2024 |
| Due Date: | Apr 30, 2024 |
| Solicitation No: | 4524C |
| Source: | Members Only |
| Bid # | Click to open | Title | Deadline | Additional Information |
|
4524C
|
Tel/Data Cabling Services | 04/30/2024 at 3:00 p.m. |
Request for proposal
New proposal due date: 04/30/24 at 3:00 p.m. |
Attachment Preview
REQUEST FOR
PROPOSALS
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SANTA CLARA
REGARDING:
Tel/Data Cabling Services
RFP 4524C
PROPOSALS DUE:
April 23, 2024 NO LATER THAN 3:00 P.M. PACIFIC TIME
GS-036 REV 03/07/18
Page 1 of 22
RFP Title: Tel/ Data Cabling Services
RFP Number: 4524C
1.0 BACKGROUND INFORMATION
Santa Clara County Superior Court is requesting a quotation from businesses interested in providing
periodic low voltage services for new pull and troubleshooting calls at Court’s facilities within Santa
Clara County.
• Palo Alto Courthouse – 270 Grant Street, Palo Alto, CA 94306
• Santa Clara Courthouse – 1095 E. Homestead Road, Santa Clara, CA 95050
• Records and Information Center – 44 Daggett Drive, San Jose, CA 95134
• Hall of Justices East and West – 200 W. Hedding Street, San Jose, CA 95110
• Family Justice Center Courthouse – 201 N. First Street, San Jose, CA 95113
• Downtown Superior Court Courthouse – 191 N. First Street, San Jose, CA 95113
• Old Courthouse – 161 N. First Street, San Jose, CA 95113
• Civil Grand Jury Suite – 111 W. St. John Street, San Jose, CA 95113
• Morgan Hill Courthouse – 301 Diana Ave, Morgan Hill, CA 95037
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
Santa Clara Superior Court periodically has a need for entities to provide low voltage end to end
cabling for new installation and troubleshooting/repairing existing infrastructure during normal business
hours, off Court hours and 24/7 emergency repair within a 4-hour window. Low voltage wiring (copper
or fiber) that could support the below equipment and more.
• PCs, laptops, VOIP phones, multi-functional machines (copy/scan/fax), servers, security system
equipment, telecom equipment, switches, routers, firewalls, patch panels and wireless access
points
• Low voltage support for Court’s data centers and POE devices
Services may also include:
• Running wire through existing conduits or floor/ceiling tracks
• Installation of wire mold, raceways, trays, wiring conduits
• Proper termination of wiring at wall plates, surface mount boxes, SFPs and patch panels
• Thorough end to end testing and report of individual runs.
• Providing wire management to organize wiring and minimize safety hazards.
• Proper labeling source and destination of individual runs with labeling tape
• Providing reasonable slack on request at each run to support future modifications.
3.0 TIMELINE FOR THIS RFP
The COURT has developed the following list of key events related to this RFP. All dates are subject to
change at the discretion of the COURT.
EVENT
RFP issued
Deadline for questions
Questions and answers posted
Latest date and time proposal may be submitted
Anticipated interview dates (estimate only)
Evaluation of proposals (estimate only)
Notice of Intent to Award (estimate only)
DATE
April 5, 2024
April 10, 2024 @ 3:00 pm PST
April 15, 2024
April 23, 2024 @ 3:00 pm PST
April 29 – May 3, 2024
May 6, 2024
May 13, 2024
GS-036 REV 02/26/18
Page 2 of 22
RFP Title: Tel/ Data Cabling Services
RFP Number: 4524C
EVENT
Negotiations and execution of contract (estimate only)
Contract start date (estimate only)
Contract end date (estimate only)
DATE
May 21, 2024
June 24, 2024
June 30, 2027
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP:
ATTACHMENT
DESCRIPTION
Attachment 1:
These rules govern this solicitation.
Administrative Rules
Governing RFPs (Non-IT
Services)
Attachment 2: COURT If selected, the person or entity submitting a proposal (the “Proposer”)
Standard Terms and must sign this COURT Standard Form agreement (the “Terms and
Conditions
Conditions”).
The following provisions within the Terms and Conditions are
minimum contract terms and conditions (“Minimum Terms”): _____.
Attachment 3: Proposer’s
Acceptance of Terms and
Conditions
Attachment 4: General
Certifications Form
Attachment 5: Darfur
Contracting Act Certification
Attachment 6: Payee Data
Record Form
DVBE Incentive
[Only for solicitations of
$1,000,000 or more]
Attachment 7: Iran
Contracting Act Certification
(Only for solicitations of
$100,000, or more)
Attachment 8: Unruh and
FEHA Certification
On this form, the Proposer must indicate acceptance of the Terms and
Conditions or identify exceptions to the Terms and Conditions.
Note: A material exception to a Minimum Term will render a
proposal non-responsive.
The Proposer must complete the General Certifications Form and
submit the completed form with its proposal.
The Proposer must complete the Darfur Contracting Act Certification
and submit the completed certification with its proposal.
This form contains information the COURT requires in order to
process payments and must be submitted with the proposal.
For vendors claiming the DVBE incentive, the Proposer must complete
the DVBE Declaration and Bidder Declaration forms to receive the 3%
incentive. See section 13.0.
The Proposer must complete the Iran Contracting Act Certification and
submit the completed certification with its proposal.
The Proposer must complete the Unruh Civil Rights Act and California
Fair Employment and Housing Act Certification.
5.0 PAYMENT INFORMATION
• Standard payment is after the Court’s acceptance of work at the completion of each project free of
punch list items.
• For complex projects that may require extended length of time, progress payment is negotiable.
The court and contractor must determine and agree in writing the progressive payments on a
project-by-project basis prior to commencement.
• Payments are subject to 10% payment withholding per invoice for inadequate work performance,
incomplete deliverables, and incomplete punch list.
• Payment is net 30 days after acceptance of invoice.
GS-036 REV 02/26/18
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RFP Title: Tel/ Data Cabling Services
RFP Number: 4524C
7.0 SUBMISSIONS OF PROPOSALS
7.1 Proposals should provide straightforward, concise information that satisfies the requirements of
the “Proposal Contents” section below. Expensive bindings, color displays, and the like are not
necessary or desired. Emphasis should be placed on conformity to the RFP’s instructions and
requirements, and completeness and clarity of content.
7.2 The Proposer must include in the proposal.
• Years of experience
• Two current clients of similar size and complexity for reference
The response must be signed by an authorized representative of the Proposer. The RFP title and
number must be prominently displayed either at the top of the response or the cover page of
the proposal.
a.
Cost proposal shall include the following rate information.
Cost
Proposal
Define
Normal
Hours
Define OT
Hours
Saturday
Specify
Rate if
Different
from OT
and
Regular
Sundays
Specify
Rate if
Different
from OT
and
Regular
Holidays
Specify
Rate if
Different
from OT
and
Regular
Hourly rate
Emergency
Response
(Within 4
hrs.)
b.
Specify standard billing practices for material, shipping/handling, freight, and taxes.
7.3 Proposals must be delivered electronically by the date and time listed on the coversheet
of this RFP to:
solicitationsmailbox@scscourt.org
7.4 Late proposals will not be accepted.
8.0 PROPOSAL CONTENTS
8.1 Technical Proposal: The following information must be included in the technical proposal.
A proposal lacking any of the following information may be deemed non-responsive.
a. The Proposer’s name, address, telephone and fax numbers, and federal tax
identification number. Note that if the Proposer is a sole proprietor using his or her
social security number, the social security number will be required before finalizing a
contract.
b. Name, title, address, telephone number, and email address of the individual who
will act as the Proposer’s designated representative for purposes of this RFP.
c. For each key staff member: a resume describing the individual’s background and
experience, as well as the individual’s ability and experience in conducting the proposed
activities.
d. Acceptance of the Terms and Conditions.
(1) On Attachment 3, the Proposer must check the appropriate box and sign the form.
If the Proposer marks the second box, it must provide the required additional
materials. An “exception” includes any addition, deletion, or other modification.
GS-036 REV 02/26/18
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RFP Title: Tel/ Data Cabling Services
RFP Number: 4524C
(2) If exceptions are identified, the Proposer must also submit (i) a red-lined version
of the Terms and Conditions that implements all proposed changes, and (ii) a
written explanation or rationale for each exception and/or proposed change.
(3) Note: A material exception to a Minimum Term will render a proposal non-
responsive.
g. Certifications, Attachments, and other requirements.
(1) The Proposer must complete the General Certifications Form (Attachment 4) and
submit the completed form with its proposal.
(2) The Proposer must complete the Darfur Contracting Act Certification (Attachment
5) and submit the completed certification with its proposal.
(3) If Contractor is a California corporation, limited liability company (“LLC”), limited
partnership (“LP”), or limited liability partnership (“LLP”), proof that Contractor is in
good standing in California. If Contractor is a foreign corporation, (LLC, LP, or
LLP, and Contractor) conducts or will conduct (if awarded the contract) intrastate
business in California, proof that Contractor is qualified to do business and in
good standing in California. If Contractor is a foreign corporation, LLC, LP, or LLP,
and Contractor does not (and will not if awarded the contract) conduct intrastate
business in California, proof that Contractor is in good standing in its home
jurisdiction.
(4) Copies of the Proposer’s (and any subcontractors’) current business licenses,
professional certifications, or other credentials.
(5) [for solicitations of $1,000,000 or more] The Proposer must complete the Iran
Contracting Act Certification (Attachment 7) and submit the completed certification
with its proposal.
(6) (for solicitations of $100,000 or more) The Proposer must complete the Unruh Civil
Rights Act and California Fair Employment and Housing Act Certification (Attachment
8) and submit the completed certification with its bid.
8.2 Cost Proposal. The following information must be included in the cost proposal.
a. A detailed line-item budget showing total cost of the proposed services.
b. A full explanation of all budget line items in a narrative entitled “Budget Justification.”
c. A “not to exceed” total for all work and expenses payable under the contract, if awarded.
NOTE: It is unlawful for any person engaged in business within this state to sell or use any
article or product as a “loss leader” as defined in Section 17030 of the Business and
Professions Code.
9.0 OFFER PERIOD
A Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal due date. In
the event a final contract has not been awarded within this period, the COURT reserves the right to
negotiate extensions to this period.
GS-036 REV 02/26/18
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