Parking Lot Rehabilitation and Restriping Project
| Agency: | Superior Court of California, County of Santa Clara |
|---|---|
| State: | California |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18764371971254267 |
| Posted Date: | Dec 5, 2023 |
| Due Date: | Dec 22, 2023 |
| Solicitation No: | 112123C |
| Source: | Members Only |
| Bid # | Click to open | Title | Deadline | Additional Information |
|
112123C
|
Parking Lot Rehabilitation and Restriping Project | 12/22/2023 at 1:00 p.m. |
Request for proposal
Attachmernt 9: DTS Parking Lot Plan Attachment 10: HOJ Parking Lot Plan Attachment 11: DTS Photos Attachment 12: HOJ Photos Note: We have rescheduled mandatory walkthrough on next Tuesday December 12th @ 10:00 am starting at 191 N. First Street San Jose, CA 95113 then to follow at 190 W. Hedding Street San Jose, CA 95110 |
Attachment Preview
REQUEST FOR
PROPOSALS
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SANTA CLARA
REGARDING:
PARKING LOT REHABILITATION AND RESTRIPING PROJECT
RFP 112123C
PROPOSALS DUE:
December 22, 2023 NO LATER THAN 1:00 P.M. PACIFIC TIME
GS-036 REV 03/07/18
Page 1 of 22
RFP Title: PARKING LOT REHABILITATION AND RESTRIPING PROJECT
RFP Number: 112123C
1.0 BACKGROUND INFORMATION
SITE LOCATIONS:
SITE 1: DOWNTOWN SUPERIOR COURT AT 191 N. FIRST STREET, SAN JOSE, CA 95113
SITE 2: HALL OF JUSTICE AT 190 W. HEDDING STREET, SAN JOSE, CA 95110
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Superior Court of California, County of Santa Clara is inviting qualified paving contractors to
submit a bid proposal in accordance with scopes and plans provided within this RFP to rehabilitate and
restripe the Court’s parking lots. The goal of the project is to refresh the look of the parking lot and rid
of any fading and double stripes.
All on site work must schedule around Court operating hours (Monday to Friday 7am – 5pm).
Parking lot must be available for Court personnel use during Court hours.
With the inclusion of the above time restrictions, please provide a bid proposal for the resurfacing and
striping of a parking lot for the Court using slurry seal.
Option 1: Surry Seal
Prep parking lot for a new topcoat
Apply crack filler if necessary
Apply slurry seal to mask cracks, imperfections, double striping, and faded stenciling while working
with and around existing parking lot signs, posts, concrete bumpers, man holes, rain drain, storm
drains, and landscape areas
Specify what type of slurry seal proposed for the project include product name, composition, and
MSDS this includes cleaner, seal coat, crack filler, and paint
How would all the products be applied in this project
How will the project phased, by sections/days, to allow proper curing time while permitting
continuing use of the parking lot.
Re-stripe parking lot in accordance with striping plan provided by the Court (Attachment 9). It is the
responsibility of the Contractor to ensure the striping plan conforms to the latest ADA and
accessibility requirements.
Submittals and RFI must be submitted in writing to the Court’s designated personnel to respond and
acceptance.
The project must be completed on or before December 31, 2024.
Scaled parking lot plans will be provided, upon request, to interested party attending the mandatory pre-
proposal conference.
3.0 TIMELINE FOR THIS RFP
The COURT has developed the following list of key events related to this RFP. All dates are subject to
change at the discretion of the COURT.
EVENT
RFP issued
Pre-proposal Conference Mandatory
Deadline for questions
Questions and answers posted
Latest date and time proposal may be submitted
DATE
November 21, 2023
December 5, 2023 10:00 am
December 11, 2023
December 14, 2023
December 22, 2023 @ 1:00 pm
GS-036 REV 02/26/18
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RFP Title: PARKING LOT REHABILITATION AND RESTRIPING PROJECT
RFP Number: 112123C
EVENT
DATE
Anticipated interview dates (estimate only)
January 1, 2024 – January 5, 2024
Evaluation of proposals (estimate only)
January 8, 2024
Notice of Intent to Award (estimate only)
January 12, 2024
Negotiations and execution of contract (estimate only)
January 17, 2024
Contract start date (estimate only)
February 1, 2024
Contract end date (estimate only)
June 30, 2025
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP:
ATTACHMENT
DESCRIPTION
Attachment 1:
These rules govern this solicitation.
Administrative Rules
Governing RFPs (Non-IT
Services)
Attachment 2: COURT If selected, the person or entity submitting a proposal (the “Proposer”)
Standard Terms and must sign this COURT Standard Form agreement (the “Terms and
Conditions
Conditions”).
Attachment 3: Proposer’s
Acceptance of Terms and
Conditions
Attachment 4: General
Certifications Form
Attachment 5: Darfur
Contracting Act Certification
Attachment 6: Payee Data
Record Form
DVBE Incentive
[Only for solicitations of
$1,000,000 or more]
Attachment 7: Iran
Contracting Act Certification
(Only for solicitations of
$100,000, or more)
Attachment 8: Unruh and
FEHA Certification
Attachment 9: DTS Parking
Lot Plan
Attachment 10: HOJ
Parking Lot Plan
Attachment 11: DTS Photos
Attachment 12: HOJ Photos
On this form, the Proposer must indicate acceptance of the Terms and
Conditions or identify exceptions to the Terms and Conditions.
The Proposer must complete the General Certifications Form and
submit the completed form with its proposal.
The Proposer must complete the Darfur Contracting Act Certification
and submit the completed certification with its proposal.
This form contains information the COURT requires in order to
process payments and must be submitted with the proposal.
For vendors claiming the DVBE incentive, the Proposer must complete
the DVBE Declaration and Bidder Declaration forms to receive the 3%
incentive. See section 13.0.
The Proposer must complete the Iran Contracting Act Certification and
submit the completed certification with its proposal.
The Proposer must complete the Unruh Civil Rights Act and California
Fair Employment and Housing Act Certification.
Not to scale parking lot plan of Downtown Superior Courthouse
Not to scale parking lot plan of Hall of Justice Courthouse
DTS Site Photos
HOJ Site Photos
5.0 PAYMENT INFORMATION
The COURT should consider addressing the following payment-related issues (as applicable):
GS-036 REV 02/26/18
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RFP Title: PARKING LOT REHABILITATION AND RESTRIPING PROJECT
RFP Number: 112123C
Payment is net 30 days upon approval of invoice
Progress payment is negotiable upon award of contract
6.0 PRE-PROPOSAL CONFERENCE
The COURT will hold a MANDATORY pre-proposal conference on the date identified in the timeline
above. The pre-proposal conference will be held at the Court’s project site
Start Location:
SITE #1 DOWNTOWN SUPERIOR COURT at 191 N. First Street, San Jose, CA 95113
(Employee parking lot)
End Location:
SITE #2 HALL OF JUSTICE at 190 W. Hedding Street, San Jose, CA 95113
(Secured gated parking lot behind the courthouse)
Each Proposer must be certain to check in at the pre-proposal conference, as the attendance list will
be used to ascertain compliance with this requirement. The COURT will reject a proposal from any
Proposer who did not attend the pre-proposal conference.
7.0 SUBMISSIONS OF PROPOSALS
7.1 Proposals should provide straightforward, concise information that satisfies the requirements
of the “Proposal Contents” section below. Expensive bindings, color displays, and the like are
not necessary or desired. Emphasis should be placed on conformity to the RFP’s instructions
and requirements, and completeness and clarity of content.
7.2 The Proposer must submit its proposal in two parts, the technical proposal, and the cost
proposal.
a.
The Proposer must submit one (1) pdf copy of the technical proposal including the
proposal number displayed on a cover sheet. The proposal must be signed by an
authorized representative of the Proposer. The proposal must be submitted to the
COURT’s Procurement Division electronically in its entirety.
b.
The Proposer must submit one (1) pdf copy of the cost proposal including the
proposal number displayed on a covers sheet. The proposal must be signed by an
authorized representative of the Proposer. The proposal must be a separate
document from the technical proposal. The proposal must be submitted to the
COURT’s Procurement Division electronically in its entirety.
7.3 Proposals must be emailed by the date and time listed on the coversheet of this RFP to:
solicitationsmailbox@scscourt.org
7.4 Late proposals will not be accepted.
8.0 PROPOSAL CONTENTS
8.1 Technical Proposal: The following information must be included in the technical proposal.
A proposal lacking any of the following information may be deemed non-responsive.
a. The Proposer’s name, address, telephone and fax numbers, and federal tax
identification number. Note that if the Proposer is a sole proprietor using his or her
social security number, the social security number will be required before finalizing a
contract.
b. Name, title, address, telephone number, and email address of the individual who
will act as the Proposer’s designated representative for purposes of this RFP.
c. For each key staff member: a resume describing the individual’s background and
experience, as well as the individual’s ability and experience in conducting the proposed
activities.
d. Names, addresses, and telephone numbers of a minimum of two (2) clients for whom
the Proposer has conducted similar services. The COURT may check references listed
by the Proposer.
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RFP Title: PARKING LOT REHABILITATION AND RESTRIPING PROJECT
RFP Number: 112123C
e. Proposed two methods to complete the work to resurface and re-stripe two parking lots.
Prep parking lot for topcoat
Apply crack filler if necessary
Apply seal coat to mask cracks, imperfections, double striping, and faded stenciling
while working with and around existing parking lot signs, posts, concrete bumpers,
manholes, storm drains, and landscaping areas
List product used in both options include product name, type, specification, and MSDS
this includes cleaner, seal coat, crack filler, and paint
How will the products applied in this project
How the project be phased, by sections/days/phases, to allow proper curing time while
permitting continuing use of the parking lot.
Re-stripe parking lot in accordance with striping plan provided by the Court
(Attachment 9) and ensure the striping plan conforms to the latest ADA and
accessibility requirements.
f. Acceptance of the Terms and Conditions.
(1) On Attachment 3, the Proposer must check the appropriate box and sign the form.
If the Proposer marks the second box, it must provide the required additional
materials. An “exception” includes any addition, deletion, or other modification.
(2) If exceptions are identified, the Proposer must also submit (i) a red-lined version
of the Terms and Conditions that implements all proposed changes, and (ii) a
written explanation or rationale for each exception and/or proposed change.
(3) Note: A material exception to a Minimum Term will render a proposal non-
responsive.
g. Certifications, Attachments, and other requirements.
(1) The Proposer must complete the General Certifications Form (Attachment 4) and
submit the completed form with its proposal.
(2) The Proposer must complete the Darfur Contracting Act Certification (Attachment
5) and submit the completed certification with its proposal.
(3) If Contractor is a California corporation, limited liability company (“LLC”), limited
partnership (“LP”), or limited liability partnership (“LLP”), proof that Contractor is in
good standing in California. If Contractor is a foreign corporation, (LLC, LP, or
LLP, and Contractor) conducts or will conduct (if awarded the contract) intrastate
business in California, proof that Contractor is qualified to do business and in
good standing in California. If Contractor is a foreign corporation, LLC, LP, or LLP,
and Contractor does not (and will not if awarded the contract) conduct intrastate
business in California, proof that Contractor is in good standing in its home
jurisdiction.
(4) Copies of the Proposer’s (and any subcontractors’) current business licenses,
professional certifications, or other credentials.
(5) Proof of financial solvency or stability (e.g., balance sheets and income statements).
(6) [for solicitations of $1,000,000 or more] The Proposer must complete the Iran
Contracting Act Certification (Attachment 7) and submit the completed certification
with its proposal.
(7) (for solicitations of $100,000 or more) The Proposer must complete the Unruh Civil
Rights Act and California Fair Employment and Housing Act Certification (Attachment
8) and submit the completed certification with its bid.
8.2 Cost Proposal. The following information must be included in the cost proposal.
a. A detailed line-item budget showing total cost of the proposed services, materials, and
tax.
b. A full explanation of all budget line items in a narrative entitled “Budget Justification.”
GS-036 REV 02/26/18
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