Jury Assembly Rooms

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Agency:	Superior Court of California, County of Santa Clara
State:	California
Level of Government:	State & Local
Category:	10 - Weapons
Opps ID:	NBD18764811709520980
Posted Date:	Apr 3, 2024
Due Date:	May 1, 2024
Solicitation No:	4324C
Source:	Members Only

Bid #	Click to open	Title	Deadline	Additional Information
4324C	RFP	Jury Assembly Rooms	05/01/2024 at 3:00 p.m.	Request for proposal

Attachment Preview

REQUEST FOR

PROPOSALS

SUPERIOR COURT OF CALIFORNIA

COUNTY OF SANTA CLARA

REGARDING:

Jury Assembly Rooms

RFP4324C

PROPOSALS DUE:

May 1, 2024 NO LATER THAN 3:00 P.M. PACIFIC TIME

GS-036 REV 03/07/18

Page 1 of 19

RFP Title: Jury Assembly Rooms

RFP Number: 4324C

1.0 BACKGROUND INFORMATION

The Superior Court of California, County of Santa Clara is inviting qualified furniture vendor to submit a

bid proposal to provide ancillary furniture for two Jury Assembly Rooms located at the Downtown

Superior Courthouse and the Hall of Justice Courthouse.

• The total estimated cost to perform all work, as defined in section 2.0, on this project is $220,000.00

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

The Court seeks the services of a person or entity with expertise in ancillary furniture including chairs,

lounge seating, and tables in the Court’s jury assembly rooms. Court will provide a furniture plan

(Attachment 7) with legend after the mandatory pre-proposal conference to interested entities as reference.

Proposer is to include the following service:

• Cost of purchasing ancillary furniture as shown in Court’s furniture plan.

• Bid shall include design services that includes field measurement, spaces planning, fabric and

finishes selection, and production of installation plans.

• Bid shall include project coordination and management services to oversee the project schedule,

track orders, and manage installation.

• Substitution of comparable product is accepted. For the substitution, Proposer must include in bid

information that supports how the product compares to KI including manufacturer’s name, product

name, product number, cut sheet, features of the product, overall dimensions, and warranty

information.

• Upholstery must have a minimum of 500K double rubs. No natural wood finishes.

• Court is considering electrifying some of the furniture. Note whether specified furniture is AC capable

or adaptable.

• No drop shipment to job site. All products must be received and stored off site until all items are

received in full before scheduling of installation. Court will not take ownership of product until they

are installed at job sites.

• Installation of each location will likely be phased. Hour of work is after 5pm Friday through following

Monday at 7am. Both jury assembly room must resume normal use by 7am each following Monday.

• Removal of all packaging, recyclable, and garbage incurred from the project. Court will not

accommodate the use of onsite trash and recycling bins for the project.

• Prevailing wage is not required for this project.

3.0 TIMELINE FOR THIS RFP

The COURT has developed the following list of key events related to this RFP. All dates are subject to

change at the discretion of the COURT.

EVENT

RFP issued

Pre-proposal Conference (MANDATORY)

Deadline for questions

Questions and answers posted

Latest date and time proposal may be submitted

Anticipated interview dates (estimate only)

Evaluation of proposals (estimate only)

DATE

April 3, 2024

Friday April 12, 2024

Location 1 @ 11:30 AM

Location 2 @ 12:30 PM

April 17, 2024

April 19, 2024

May 1, 2024, at 3:00 pm

Week of May 13, 2024

May 20, 2024

GS-036 REV 02/26/18

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RFP Title: Jury Assembly Rooms

RFP Number: 4324C

EVENT

Notice of Intent to Award (estimate only)

Negotiations and execution of contract (estimate only)

Contract start date (estimate only)

Contract end date (estimate only)

DATE

May 24, 2024

[June 21, 2024]

[June 24, 2024]

[June 30, 2027]

4.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP:

ATTACHMENT

DESCRIPTION

Attachment 1:

These rules govern this solicitation.

Administrative Rules

Governing RFPs (Non-IT

Services)

Attachment 2: COURT If selected, the person or entity submitting a proposal (the “Proposer”)

Standard Terms and must sign this COURT Standard Form agreement (the “Terms and

Conditions

Conditions”).

Attachment 3: Proposer’s On this form, the Proposer must indicate acceptance of the Terms and

Acceptance of Terms and Conditions or identify exceptions to the Terms and Conditions.

Conditions

Note: A material exception to a Minimum Term will render a

proposal non-responsive.

Attachment 4: General

The Proposer must complete the General Certifications Form and

Certifications Form

submit the completed form with its proposal.

Attachment 5: Darfur

The Proposer must complete the Darfur Contracting Act Certification

Contracting Act Certification and submit the completed certification with its proposal.

Attachment 6: Payee Data This form contains information the COURT requires in order to process

Record Form

payments and must be submitted with the proposal.

For vendors claiming the DVBE incentive, the Proposer must complete

DVBE Incentive

the DVBE Declaration and Bidder Declaration forms to receive the 3%

incentive. See section 13.0.

Attachment 7: Furniture

Not to scale furniture plan for reference. Scaled PDF plan will be

Plan

provided after mandatory pre-bid conference to interested entities.

5.0 PAYMENT INFORMATION

• Payment to be paid in full net 30 days after full acceptance of product, completion of installation, free

of punch list issue, and receipt of invoice.

• Refer to Attachment 6 of this RFP for Court’s payee data requirements. Material, Tax, Labor, and

Shipping must be detailed separately. City of San Jose sales tax rate is 9.375%

• Court reserves the right to withhold 10% of the invoice in the event of any unresolved punch list items.

6.0 PRE-PROPOSAL CONFERENCE

The COURT will hold a pre-proposal conference on the date and locations identified in the timeline

above. The pre-proposal conference will be held starting at 11:30 AM. Attendance at the pre-

proposal conference is MANDATORY. Each Proposer must be certain to check in at the pre-proposal

conference, as the attendance list will be used to ascertain compliance with this requirement. The

COURT will reject a proposal from any Proposer who did not attend the pre-proposal conference.

Location 1: @11:30 AM

Downtown Superior at 191 N. First Street San Jose

GS-036 REV 02/26/18

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RFP Title: Jury Assembly Rooms

RFP Number: 4324C

Location 2: @ 12:30 PM

Hall of Justice 190 W. Hedding Street, San Jose

7.0 SUBMISSIONS OF PROPOSALS

7.1 Proposals should provide straightforward, concise information that satisfies the requirements of

the “Proposal Contents” section below. Expensive bindings, color displays, and the like are not

necessary or desired. Emphasis should be placed on conformity to the RFP’s instructions and

requirements, and completeness and clarity of content.

7.2 The Proposer must submit its proposal in two parts, the technical proposal and the cost

proposal.

The Proposer must submit an electronic version of the entire proposal emailed to the

attention of Court Procurement Officer. The files must be in PDF, Word, or Excel

formats.

Solicitaiton@scscourt.org

7.3 Late proposals will not be accepted.

8.0 PROPOSAL CONTENTS

8.1 Technical Proposal: The following information must be included in the technical proposal. A

proposal lacking any of the following information may be deemed non-responsive.

a. The Proposer’s name, address, telephone and fax numbers, and federal tax identification

number. Note that if the Proposer is a sole proprietor using his or her social security

number, the social security number will be required before finalizing a contract.

b. Name, title, address, telephone number, and email address of the individual who will

act as the Proposer’s designated representative for purposes of this RFP.

c. For each key staff member: a resume describing the individual’s background and

experience, as well as the individual’s ability and experience in conducting the proposed

activities.

d. Names, addresses, and telephone numbers of a minimum of Two (2) clients for whom the

Proposer has conducted similar services. The COURT may check references listed by

the Proposer.

e. Proposed method to complete the work.

f. Acceptance of the Terms and Conditions.

(1) On Attachment 3, the Proposer must check the appropriate box and sign the form.

If the Proposer marks the second box, it must provide the required additional

materials. An “exception” includes any addition, deletion, or other modification.

(2) If exceptions are identified, the Proposer must also submit (i) a red-lined version of

the Terms and Conditions that implements all proposed changes, and (ii) a written

explanation or rationale for each exception and/or proposed change.

(3) Note: A material exception to a Minimum Term will render a proposal non-

responsive.

g. Certifications, Attachments, and other requirements.

(1) The Proposer must complete the General Certifications Form (Attachment 4) and

submit the completed form with its proposal.

(2) The Proposer must complete the Darfur Contracting Act Certification (Attachment

5) and submit the completed certification with its proposal.

(3) If Contractor is a California corporation, limited liability company (“LLC”), limited

partnership (“LP”), or limited liability partnership (“LLP”), proof that Contractor is in

good standing in California. If Contractor is a foreign corporation, (LLC, LP, or LLP,

and Contractor) conducts or will conduct (if awarded the contract) intrastate

GS-036 REV 02/26/18

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RFP Title: Jury Assembly Rooms

RFP Number: 4324C

business in California, proof that Contractor is qualified to do business and in good

standing in California. If Contractor is a foreign corporation, LLC, LP, or LLP, and

Contractor does not (and will not if awarded the contract) conduct intrastate

business in California, proof that Contractor is in good standing in its home

jurisdiction.

(4) Copies of the Proposer’s (and any subcontractors’) current business licenses,

professional certifications, or other credentials.

(5) Proof of financial solvency or stability (e.g., balance sheets and income statements).

(6) The Proposer must complete the Iran Contracting Act Certification (Attachment 7)

and submit the completed certification with its proposal.

(7) The Proposer must complete the Unruh Civil Rights Act and California Fair

Employment and Housing Act Certification (Attachment 8) and submit the completed

certification with its bid.

8.2 Cost Proposal. The following information must be included in the cost proposal.

a. A detailed line-item budget showing total cost of the proposed services.

b. A full explanation of all budget line items in a narrative entitled “Budget Justification.”

c. A “not to exceed” total for all work and expenses payable under the contract, if awarded.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any

article or product as a “loss leader” as defined in Section 17030 of the Business and Professions

Code.

9.0 OFFER PERIOD

A Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal due date. In the

event a final contract has not been awarded within this period, the COURT reserves the right to negotiate

extensions to this period.

10.0 EVALUATION OF PROPOSALS

At the time proposals are opened, each proposal will be checked for the presence or absence of the

required proposal contents.

The COURT will evaluate the proposals on a 100-point scale using the criteria set forth in the table

below. Award, if made, will be to the highest-scored proposal.

If a contract will be awarded, the COURT will post an intent to award notice at www.scscourt.org.

CRITERION

NOTE: THESE ARE SAMPLE CRITERIA. THE ACTUAL CRITERIA USED SHOULD

BE TAILORED TO THE SPECIFIC PROCUREMENT.

Quality of work plan submitted

MAXIMUM NUMBER OF

POINTS

Experience on similar assignments

Cost

Credentials of staff to be assigned to the project

Acceptance of the Terms and Conditions

Ability to meet timing requirements to complete the project

GS-036 REV 02/26/18

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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