Chapel Hill High Auditorium Carpet Replacement
| Agency: | Chapel Hill-Carrboro City Schools |
|---|---|
| State: | North Carolina |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18771206003962008 |
| Posted Date: | Oct 25, 2023 |
| Due Date: | Oct 27, 2023 |
| Source: | Members Only |
Chapel Hill High Auditorium Carpet Replacement
Chapel Hill-Carrboro City Schools is looking for a quote for the removal and replacement of
carpet in the auditorium at Chapel Hill High School. Any vendor’s solution to this RFP must
meet or exceed Chapel Hill-Carrboro City Schools requirements
Attachment Preview
Request for Proposal
Chapel Hill-Carrboro City Schools
Operations and Facilities
Chapel Hill High Auditorium Carpet
Replacement
Proposal Due Date:
October 20th 2023
2:00pm
Extended to
October 27th 2023
2:00pm
IMPORTANT NOTICE TO ALL BIDDERS / PROPOSERS: Chapel Hill-Carrboro City School
reserves the right to disqualify incomplete proposals, waive minor defects, as it deems
applicable, in the written proposals, to request additional information from any respondent,
change or modify the scope of the project at any time, without any penalty, negotiate terms
with one or more of the respondents, reject any or all proposals, without a penalty, and take
any steps necessary to act in CHCCS’s best interest. Bids / proposals will not be considered for
award if received by Chapel Hill-Carrboro City School after the official closing date and time.
Request for Quotation Overview
This Request for Proposal (RFP) documents Chapel Hill-Carrboro City Schools (CHCCS)
requirements for replacement of carpet in the auditorium at Chapel Hill High School.
This RFP is intended to allow Chapel Hill-Carrboro City Schools a basis for evaluating and
selecting the quote best suited to the District’s needs. The acceptance of a quote does not
obligate Chapel Hill-Carrboro City Schools to any bidder who submits a proposal. Chapel
Hill-Carrboro City Schools reserves the right to reject any or all proposals and to make a
decision in the best interest of the district. CHCCS reserves the right to choose any quote, even
if the bid is not the lowest. All costs for quote preparation are the responsibility of the vendor.
After receipt of the quote, and prior to signing the contract, Chapel Hill-Carrboro City Schools
reserves the right to modify the services to be received by adding or deleting services.
The winning bid will be based on its merit consisting of cost, bidder’s reputation, references, and
the ability to meet the District’s time schedule, service after-the-fact and the best all-around
interest to the Chapel Hill-Carrboro City Schools.
Chapel Hill-Carrboro City Schools is looking for a quote for the removal and replacement of
carpet in the auditorium at Chapel Hill High School. Any vendor’s solution to this RFP must
meet or exceed Chapel Hill-Carrboro City Schools requirements.
Customer Contacts and Requirements
All questions about the RFP or Chapel Hill-Carrboro City Schools requirements must be
submitted in writing via email to:
Contact Name: Charles Williams, Lead Project Manager: Capital and Facilities
Email Address: cwwilliams@chccs.k12.nc.us
Questions must be submitted in writing via email to Charles Williams and answers will
submitted in writing via email from Charles Williams. The last day to submit questions is
October 16th 2023. Only questions answered in writing will be considered binding.
Quote Filing Date
All quotes must be received no later than 2:00 PM on October 20th 2023. Quotes after this
time will not be accepted. We are not responsible for late or misdirected mail. Quotes must be
received in a sealed envelope. These envelopes should be received in the facilities at 750 S.
Merritt Mill Rd. Chapel Hill, NC 27516 no later than the above designated time and date.
Vendors are responsible for following up upon sending the quote to ensure that it is
received.
Proposals must be submitted to: Charles Williams, Lead Project Manager: Capital and Facilities or
Felicia Glenn Executive Secretary: Capital, Facilities and Maintenance
In order to confirm participation in the process, vendors should confirm receipt of their proposals
to Charles Williams by email: cwwilliams@chccs.k12.nc.us and/or by phone 919-622-5135 or
Felicia Glenn by email: fglenn@chccs.k12.nc.us and/or by phone 919-967-8211 ext. 28239.
Section 1
Scope of Work
This project will consist of providing the purchase, removal and installation of carpet in the
Chapel Hill High School auditorium. Contractors will coordinate a schedule(s) with CHCCS that
will include times, dates, removal and installations. The district will accept quotes for the
purchase, removal (of old carpet) and installation of new carpet at Chapel Hill High School
auditorium. The district will evaluate quotes on an individual basis.
The specifications of work include:
Purchasing, removal (of existing carpet) and installation of new
carpet in the Chapel Hill High School auditorium.
● All stair nosing and code base installed new
● Carpet colors to be selected by CHHS administration
● Existing carpet materials to be disposed of by contractor
Term
The term for this agreement is through the completion of the work no later than December 31st,
2023.
Section 2
Experience, Background and three (3) references
Include in your submission a brief overview of your company history and 3 references.
Section 3
Litigation and Claims History
Include in your submission any ongoing litigation or claims including historical information for
the past 5 years.
Section 4
Submission
For a submission to be considered, it must be complete and include the following:
1. Signed “Signature Page”
2. Completed Financial Worksheet, showing itemized costs for removal, purchase and
installation.
3. Completed Affidavit A or B “Identification of Minority Business Participation”
4. Information from Sections 2 and 3 above: experience, background, references
and litigation/claims history.
Obligations of Provider
Provider hereby agrees to provide services to the School System as follows:
Removal of old equipment, the purchase of new equipment and installation of equipment. All
equipment must be installed and meet the requirements and codes.
Qualifications of Provider
Provider warrants that all agents or employees of Provider who will provide services under this
Contract will be fully qualified, possess any requisite licenses, and otherwise be legally entitled
to perform the services provided, and shall exercise the skill and care customarily exercised by
duly licensed and qualified providers of the same or similar services.
Insurance
Provider agrees to maintain Commercial General Liability in the amount of $1,000,000 each
occurrence of, Personal & Advertising Injury with $2,000,000 General Aggregate, and
$2,000,000 Products/Completed Operations Aggregate. Provider shall maintain $1,000,000 in
liability, and other appropriate insurance, as well as Workers Compensation in the required
statutory amount for all employees participating in the provision of services under this Contract.
The CHCCS Board of Education shall be named by endorsement as an additional insured on the
General and Automobile Liability policies.
Certificates of such insurance shall be furnished by Provider to the School System and
shall contain an endorsement to provide the School System at least 10 days' written notice
of any intent to cancel or terminate by either Provider or the insuring company. Failure to
furnish
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