Open - accepting bids and proposals

Bid/RFP Due Date:

Request for Proposals – New Building at Police Department

THE CITY OF DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et. seq., herein seeks competitive Proposals from contractors for the construction of: “A New Building for Dalton Police Department”, located at 301 Jones Street, Dalton GA 30720 (the “Project”).

In general, the project includes the construction of a two story, free-standing addition to the existing building. Trades include concrete masonry load-bearing walls, brick and block veneer, composite metal panels, lay-in ceilings, LED lighting, light gage metal trusses and standing seam metal roof, site work, and all other materials & labor required for a complete project. The requirements for construction of the Project, and the duties and responsibilities of the contractor whose Proposal is accepted (“Successful Contractor”), are set forth in the Contract Documents which include the Instructions to Proposers; the Contract for Construction and Incorporated General Conditions (the “Contract”); any supplementary and other conditions; the drawings; the specifications; and any addenda issued by the Architect.

Any contractor submitting a Proposals must register with the City’s Vender Registry and download complete set of the Contract Documents.

Vender Registry is posted here: https://www.daltonga.gov/finance/page/vendor-packets .

Open Solicitations are posted here: https://www.daltonga.gov/rfps .

The Contractor is solely responsible for obtaining any addenda or further correspondence from the procurement website for this solicitation.

All documents are available for inspection by the public at the Architect’s office at 855 Abutment Road Suite 4 Dalton, GA 30721. The Contract Documents require, among other things, the furnishing of all materials, labor, and equipment for construction of the Project. The City reserves the right to make available other relevant documents or information concerning the Project.

Any Contractor who intends to submit a Proposal is required to attend a Pre-Proposal Meeting, which will be held on the 19th day of March 2024, at 2:00 p.m. at the project site. The meeting will be held in the training room in the existing police department building. Arrive early and check in at the front desk. Any contractor arriving more than 5 minutes late will not be permitted to attend.

A Proposal must strictly comply with all requirements set forth in the Instructions to Proposers. A Proposal must contain the completed Proposal Form which sets forth the Contractor’s proposed lump sum contract price for full and complete construction of the Project in conformity with all requirements of the Contract Documents. A Proposal must also include the Contractor’s responses to all questions, and a fully executed Bid Bond in the amount of five percent (5%) of the proposed lump sum contract price (exclusive of any alternates and unit prices) in the form required by the Instructions to Proposers.

Any contractor who intends to submit a Proposal is required to visit the Project Site and familiarize itself with the local conditions under which the required work is to be performed and include in its lump sum cost all necessary expenses required to perform and complete the Project.

In evaluating Proposals, the City may seek additional information from any contractor concerning such contractor’s Proposal or its qualifications to construct the Project.

The City intends to award the construction contract to the responsible and responsive contractor whose Proposal is determined in writing to be the most advantageous to the City, take into consideration the following evaluation factors which are listed below:

A. General Background / Firm History (5 Points)

B. Financial Status and Bonding (5 Points)

C. Proposed Project Personnel (15 Points)

D. Company Experience (25 Points)

E. Legal Proceedings (5 Points)

F. Project Specific Approach (10 Points)

G. Project Specific / Company Safety Plan. (5 Points)

H. The Contractor’s proposed lump sum fee (25 Points).

I. The completeness and accuracy of proposal. (5 Points)

Sealed proposals will be received by the City of Dalton Finance Department located at 300 W. Waugh Street, Dalton, Georgia 30720 until: 10:00 a.m. on the 5th day of April 2024. All proposals must be sealed and plainly marked “New Building for Police Department”. A total of 2 proposals in bound notebooks are required. Please tab each section/form individually. Any Proposal received after said time will not be accepted. At the discretion of the City and in conformity with the applicable laws of the State of Georgia, the City may afford contractors an opportunity for subsequent discussion, negotiation, and revision of Proposals. The City reserves the right to reject any or all Proposals and to waive any technicalities or formalities.

Any proposal must include an executed E-Verity Affidavit, Exhibit I. Proposals not including executed Everify affidavit will be automatically rejected.

Each Contractor is responsible for ensuring its Proposal complies with Georgia law, including but not limited to all state and local laws, rules, regulations, ordinances, and policies. Each Proposal must include an affidavit meeting all requirements of O.C.G.A. § 13-10-91, verifying compliance with applicable Federal work authorization program. The form for such affidavit is attached as an exhibit to the Instructions to Proposers.

Contractors understand and agree that the Proposal it submits to the City for consideration shall remain open for acceptance by the City and same shall be honored by the contractor, for a period of sixty (60) days from the date set forth hereinabove for the receipt of Proposals. Contractor must have minimum Worker’s Compensation and General Liability Insurance in full force and effect and submit evidence of such insurance policy to the satisfaction of the City. The City will not consider any Proposal that is not accompanied by satisfactory evidence that the contractor holds any and all necessary or required Federal, State, or local licenses and/or permits. The City’s acceptance of any such evidence of the applicable insurance policy or licenses or permits does not alter or change a contractor’s responsibility to comply with such specifications. Pursuant to O.C.G.A. § 13-10-91, all contractors and sub-contractors performing work within the State of Georgia in accordance with or related to a contract with a public employer must register and participate in a federal work authorization program.  The contractor shall provide certification of such registration and participation in a Federal work authorization program to the City. Each contractor shall submit with its Proposal a copy of its current Business License and/or Occupational Tax Certificate issued in the state in which the Contractor resides.  If a contractor cannot provide such license, it will be required to obtain one from the City of Dalton /Whitfield County if it is awarded the construction contract for the Project.