Dalton Parks and Recreation Department RFP No 610-2024-01
City of Dalton, Georgia
Dalton Parks and Recreation Department
Mack Gaston Community Center Gym Floor Replacement
REQUEST FOR PROPOSALS (RFP) No 610-2024-01
SOLICITATION FORM
February 2024
SCHEDULE OF EVENTS
Issue RFP:
February 15, 2024
Site Visit and Pre-Bid Meeting –
218 N. Fredrick St, Dalton, GA, 30721
March 5, 2024
10 am at Mack Gaston Community Center
218 N Fredrick St., Dalton, GA, 30736
Deadline for requests for clarifications and questions.
Any possible exceptions to the bid specification
March 7 at 10:00 am
and/or terms and conditions should be addressed
during this phase. These requests will be answered in
an addendum and must be emailed to:
Must be submitted through email to Caitlin
Sharpe
csharpe@daltonga.gov
*The posting of additional addenda may be required, and it is the responsibility of the Offeror to
ensure that they review the City’s website for any additional addenda, and that they submit
acknowledgement of all applicable addenda (on the included form) with their solicitation. Offeror
should not expect to be individually notified by the City of Dalton.
Sealed competitive proposals will be accepted until
the due date and time. Any late submittals received
will not be considered. Proposals must be submitted
March 14, 2024 by 9:00 am
to The City of Dalton Finance Department located at
300 West Waugh Street, Dalton, Georgia, 30720.
THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD
COMPANY NAME:
DATE:
MAILING ADDRESS:
PHONE:
CITY:
STATE:
EMAIL:
FAX:
ZIP:
SSN OR FEDERAL TAX ID:
TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME:
AUTHORIZED SIGNATURE:
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Dalton Parks and Recreation Department RFP No 610-2024-01
TABLE OF CONTENTS
NAME OF PROJECT: Mack Gaston Community Center Gym Floor Replacement................................................................... 3
Evaluation Criteria.............................................................................................................................................................. 4
INSTRUCTIONS TO PROPOSERS / SCOPE OF WORK .............................................................................................................. 5
PURPOSE AND NEED / PROJECT DESCRIPTION. ................................................................................................................ 5
BACKGROUND INFORMATION........................................................................................................................................... 5
SCOPE OF WORK/REQUIREMENTS. ................................................................................................................................... 5
System Specifications:..................................................................................................................................................... 5
Post installation requirements:....................................................................................................................................... 5
Product Alternatives and Deviations ................................................................................................................................. 6
Handling Deviations from Owner's Specifications .......................................................................................................... 6
Questions Deadline for Deviations ................................................................................................................................. 6
PROPOSAL RESPONSE REQUIREMENTS................................................................................................................................. 6
PROPOSAL FORM ............................................................................................................................................................... 8
BID BOND.......................................................................................................................................................................... 10
VENDOR AFFIDAVIT AND AGREEMENT (E-VERIFY) ......................................................................................................... 12
CHECKLIST FOR BID DOCUMENTS .................................................................................................................................... 13
Price Proposal Sheets ................................................................................................................................................... 14
References .................................................................................................................................................................... 15
Response Label ............................................................................................................................................................. 16
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Dalton Parks and Recreation Department RFP No 610-2024-01
NAME OF PROJECT: Mack Gaston Community Center Gym Floor Replacement
NAME OF OWNER: THE CITY OF DALTON, GEORGIA
THE CITY OF DALTON (the “City”), pursuant to the provisions of O.C.G.A. § 36-91-1, et. seq., herein seeks sealed
competitive Proposals from Contractors for the construction of the: Mack Gaston Community Center Gym Floor
Replacement. The requirements for construction of the Project, and the duties and responsibilities of the contractor
whose Proposal is accepted, are set forth in the Request for Proposals issued by the City. Contractors interested in
submitting Proposals must obtain Request for Proposals (RFP) on City’s website https://www.daltonga.gov/rfps.
Included in RFP packet will be Instructions to Proposers, Proposal Form which must be fully completed and submitted
along with Bid Bond, and Executed E-Verify affidavit. Proposals not including executed E-verify affidavit will be
automatically rejected. The Contract Documents require, among other things, the furnishing of all materials, labor, and
equipment for the construction of the Project. The City reserves the right to make available other relevant documents or
information concerning the Project.
Any Proposal submitted in response to this Request should comply strictly with all requirements set forth in the
Instructions to Proposers. Any such Proposal must contain the completed Proposal Form setting forth the contractor’s
proposed lump sum contract price for the full and complete construction of the Project in conformity with all
requirements of this RFP. When a proposal lump sum exceeds $100,000 then the proposal must include a fully executed
Bid Bond in the amount of five percent (5%) of the proposed lump sum contract price and performance bonds.
Any Contractor that intends to submit a proposal must complete the City of Dalton Vendor Packet and be an approved
active Vendor with the City. Applications can be obtained from the Finance Department or online at
https://www.daltonga.gov/finance/page/vendor-packets
All Proposals must include the label on the last page of this document on the front of their RFP package. This label must
be affixed to the outside of the envelope or package. Failure to attach the label may result in your Proposal being
opened in error or not routed to the proper location for consideration. No RFP will be accepted after the date and time
specified. The document should be received by the City of Dalton Finance Department located at 300 West Waugh
Street, Dalton, Georgia 30720 no later than March 15, 2024 by 9 am.
A total of 2 copies of the RFP, tabbed, in bound notebooks are required. At the discretion of the City, and in conformity
with the applicable provisions of Georgia Law, the City may afford contractors an opportunity for subsequent discussion,
negotiation, and revision of Proposals. The City reserves the right to reject any or all Proposals and to waive any
technicalities or formalities. Incomplete proposals will not be considered by the City.
Contractors are responsible for ensuring Proposals comply with Georgia law, including but not limited to all state and
local laws, rules, regulations, ordinances, and policies. Any Proposal must include an affidavit meeting all requirements
of O.C.G.A. § 13-10-91 verifying compliance with the applicable Federal work authorization program. The form for such
an affidavit is attached as an exhibit to the Instructions to Proposers.
Any Proposal submitted in response to this Request shall remain open for acceptance by the City, and same shall be
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Dalton Parks and Recreation Department RFP No 610-2024-01
honored by the contractor, for a period of sixty (60) days from the date set forth hereinabove for the receipt of
Proposals. Any questions or comments concerning this Request for Proposals should be addressed in writing to The City
of Dalton Finance Department, 300 West Waugh Street, Dalton, Ga 30720.
Evaluation Criteria
The City intends to award the construction contract to the responsible and responsive contractor whose Proposal is
determined in writing to be the most advantageous according to the following evaluation factors which are listed in
their order of relative importance:
Item
Evaluation Criteria
Description
1 Price
The contractor’s proposed sum of contract price for full and complete
construction of the Project in conformity with all requirements of the
Contract Documents.
2 Qualifications & References
Will be required to list staff that would be included through the
entirety of the project.
Include references of constructing and completing similar
projects on schedule and within budget including at least three
projects comparable in size and scope to this project. For
purposes of this factor, the Project should not be more than 30
percent greater in scope or cost than the similar projects
identified by contractor.
3 Time Line
4 Completeness and Accuracy of Proposal
Total Points
Points
Possible
40
30
20
10
100
For any work requiring a specialty or professional license, only licensed subcontractors may be submitted for
consideration, and copies of all applicable licenses shall be attached to the Contractor’s proposal.
In evaluating Proposals, the City may seek additional information from any contractor concerning such contractor’s
Proposal or its qualifications to construct the Project. The City reserves the right to short-list and interview Contractors
to obtain further information on the proposed products or qualifications.
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Dalton Parks and Recreation Department RFP No 610-2024-01
INSTRUCTIONS TO PROPOSERS / SCOPE OF WORK
NAME OF PROJECT: Mack Gaston Community Center Gym Floor Replacement
PURPOSE AND NEED / PROJECT DESCRIPTION.
The City of Dalton’s Parks and Recreation Department is seeking a professional contractor to execute the installation of a
new hardwood sports flooring system at the Mack Gaston Community Center, located at 218 N Fredrick St, Dalton, GA,
30721. This project will include all necessary site visits to verify and note existing conditions, construction plans and
specifications for the proposed floor system. This solicitation by the City will result in the selection of a qualified and
experienced contractor to perform the construction.
BACKGROUND INFORMATION.
The Mack Gaston Community Center is a vibrant hub designed to foster community engagement and well-being. This
facility boasts two fully-equipped gyms, catering to fitness enthusiasts of all ages and skill levels. In addition to its fitness
amenities, the center features versatile meeting spaces, providing a platform for various community events, workshops,
and gatherings. The heart of the center lies in its outreach program, led by dedicated officers committed to enhancing
community connections and addressing local needs. The Mack Gaston Community Center serves as a welcoming space
that promotes both physical and social well-being, making it a vital resource for the surrounding community.
One of the two courts has incurred water damage necessitating a comprehensive replacement. The extent of the
damage mandates a thorough and complete refurbishment to restore the facility to its optimal condition.
SCOPE OF WORK/REQUIREMENTS.
The successful outcome of this project would include improvement to aesthetics, playability, and maintenance
requirements of the court. The existing system is a fixed resilient sleeper system with plywood and 25/32’’ x 2 ¼’’, 2nd
and better maple.
Scope of Work:
System Specifications:
• System comprises 12mm resilient pads, plywood sleepers, a layer of 15/32” thick, 4’ X 8’ CDX rated sheathing,
and steel anchors placed over a 6-mil polyethylene moisture barrier
• Flooring material:
o Thickness: 25/32’’
o Widths: 2 ¼’’
o Species: 2nd and better grade maple
• Installation Method: Nail
Post installation requirements:
• Sanding and screening to eliminate sander marks.
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