RFP 493-24 Vision Employee Plan [PDF] Attachment 2 [PDF] Attachment 3 [XLSX] Attachment 4 [XLSX] Exhibit N [XLSX] Exhibit O [XLSX] Exhibit P [XLSX]
| Agency: | University of New Mexico Health System |
|---|---|
| State: | New Mexico |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18851454279668039 |
| Posted Date: | Apr 3, 2024 |
| Due Date: | May 1, 2024 |
| Solicitation No: | RFP 493-24 |
| Source: | Members Only |
| Posting Date | Title | Due Date | Award Date | Awarded To | Buyer |
|
4/3/2024 |
5/1/2024 @ 2:00 PM MST |
Attachment Preview
The Regents of the University of New Mexico
for its public operation known as UNM Health
Sciences Center, specifically, UNM Hospital (UNMH)
PURCHASING DEPARTMENT
933 Bradbury Dr. SE, Suite 3165
ALBUQUERQUE, NM 87106
ISSUANCE DATE: April 3, 2024
DUE DATE: May 1, 2024
RFP P493-24 Vision Employee Plan
1. Offer Due Date/Time: ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND
EVALUATION BY THE PROCUREMENT SPECIALIST OR DESIGNEE REFERENCED ON THIS
COVER PAGE NO LATER THAN 2:00 PM MOUNTAIN STANDARD TIME/DAYLIGHT TIME ON
May 1, 2024. Proposals received after this deadline will not be accepted. The date and time of receipt will be
recorded for each proposal.
2. UNMH invites you (“Offeror”) to submit an offer for materials and/or services set forth in this RFP.
Please carefully read the instructions, specifications, and Standard Terms and Conditions, because failure to
comply therewith may result in an offer being classified as unresponsive and disqualified. New Mexico civil
and criminal law prohibits bribes, gratuities, and kickbacks. (13-1-191 NMSA 1978)
3. Procurement Specialist Contact Information: UNMH has assigned a Procurement Specialist who
is responsible for the conduct of this procurement whose name, address, telephone number and e-mail address
are listed below:
Name:
Title:
Telephone:
E-mail:
Address:
Chris Lechalk
Procurement Specialist
505-410-6542
cwardlechalk@salud.unm.edu
933 Bradbury Drive, SE, Suite 3165
Albuquerque, NM 87106
4. Public Disclosure: Responses to become Public Records. All materials submitted in response to this RFP
become a matter of public record and shall be regarded as public record.
New Mexico Inspection of Public Records Act, Section 14-1-1 et seq., NMSA 1978 as Amended
(“IPRA”) limits UNMH’s ability to withhold prequalification and bid data to trade secrets or records, the
disclosure of which is exempt or prohibit pursuant to federal or state law.
5. Confidentiality: As a state institution, UNMH is subject to the IPRA, so unless there is an exception
under the law, documents in the University's possession are subject to review by any member of the public.
One exception to this general rule is for trade secrets. Trade secrets are not subject to disclosure under an
IPRA request. New Mexico law defines a "trade secret" at NMSA Sec. 57-3A-2. Please review the
definition (or have your company attorney do so) and explain how the pages that you have marked as
"Confidential" fall within New Mexico's definition of a trade secret.
6. UNMH will recognize as confidential only those elements in each response, which are readily separable
from the proposal into its own section, and which are clearly marked as “CONFIDENTIAL” or
“PROPRIETARY” in order to facilitate eventual public inspection of the non-
confidential portion of the proposal. PLEASE NOTE: The price of products offered or the cost of services
proposed shall not be designated as proprietary or confidential information.
UNMH will ignore markings of “CONFIDENTIAL” on proposal cover sheets or on every page. Vague
designations and blanket statements regarding entire pages or documents are insufficient and shall not
bind UNMH to protect the designated matter from disclosure. Do not mark your cover page
confidential. Do not put the word “confidential” on every page. Do not identify pricing as confidential.
If you identify any portions of our proposal as confidential or as a trade secret, you agree, by submitting
your proposal, that UNMH’s sole obligation in connection with an IPRA request relating to your
proposal is to provide you with notice of the IPRA request so that you may seek relief as you may deem
appropriate. UNMH reserves the right to reject any proposal not in compliance with this paragraph.
UNMH shall not in any way be liable or responsible for the disclosure of any records if they are not plainly
marked “CONFIDENTIAL” or “PROPRIETARY” or if disclosure is required by law, regulation,
subpoena, order of the court or other legal requirements that purports to compel disclosure, including
without limitation, the IPRA.
7. Table of Contents:
Section I.
Section II.
Section III.
Exhibit A
Exhibit B.
Exhibit C.
Exhibit D.
Exhibit E:
Exhibit F:
Exhibit G:
Exhibit H:
Exhibit I:
Exhibit J:
Exhibit K:
Exhibit L:
Exhibit M:
Exhibit N:
Exhibit O:
Exhibit P:
Introduction and General Information
Proposal Copies and Format
Additional Instructions to Offerors & NM Preferences
Transactions (April 1991)
Scope of Work
Organization of Proposal
Evaluation Criteria
Resident Veterans Preference Certification Mandatory
Authorized Signature Page Mandatory
Small And Small Disadvantaged Business Certification Mandatory
Conflict Of Interest and Debarment/Suspension Certification Form
Mandatory
Insurance Requirements
Certification and Disclosure regarding Payments to Influence certain Federal
Transactions Mandatory
Standard Terms and Conditions
Sample Agreement and Business Associates Addendum
Information Security Plan
Intent to Bid – must be completed and returned to receive the census file
RFP Questionnaire (5 tabs) – must be returned in excel
Vision Cost sheet – must be returned in excel
Vision Disruption Analysis In vs Out of Network Data Request – must be
returned in excel
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
UNMH Vision Census Must complete Exhibit M to receive
UNMH VSP Vision Benefit Summary
UNMH Vision 2023 monthly enrollment
UNMH Vision Historical Rates
SECTION I. INTRODUCTION AND GENERAL INFORMATION
The purpose of this Request of Proposals (RFP) is to solicit sealed proposals to establish contract(s) through
competitive negotiations for the procurement of goods and/or services as set forth in Exhibit A, Scope of
Work.
It is intended that this RFP will result in UNMH entering into a contractual agreement with one or more
successful Offeror(s), for an Initial Contract Term of up to three (3) year(s) with an option to renew for
additional terms, as provided for in NMSA 13-1-150 (Multi-Term Contract). Continuation of the contract(s)
is contingent upon satisfactory contract compliance by the Contractor, as determined by UNMH. UNMH must
approve all contract renewals, amendments and adjustments.
1.1 Forms and Exhibits. The RFP Submission Forms and Exhibits and the other documents requiring
execution by the Offeror shall be completed and signed by a duly authorized representative of the
Offeror. Proposals should be completed without delineations, alterations, or erasures. Should there be
any discrepancy between the original and any of the copies, the original shall prevail.
1.2 Requirements. For purposes of this RFP:
1.2.1 “must” and “shall” indicate that the requirement is mandatory, subject to provisions of this
RFP; and
1.2.2 “should”, “could” and “may” indicate that the requirement is discretionary.
1.3 Notice. The Offerors are put on notice that from the date of issue of the RFP through any award
notification of the Agreement:
1.3.1 Only the Procurement Specialist is authorized by UNMH to amend or waive the requirements of
the RFP pursuant to the terms of this RFP;
1.3.2 Offerors should not contact any of the staff at UNMH, (except for the Procurement Specialist)
in regards to this RFP, unless instructed to in writing by the Procurement Specialist;
1.3.3 Under no circumstances shall the Offeror rely upon any information or instructions from the
Procurement Specialist, UNMH employees or their agents unless the information or
instructions is provided in writing by the Procurement Specialist in the form of an addendum;
and
1.3.4 UNMH, their employees, nor their agents shall be responsible for any information or instructions
provided to the Offeror, with the exception of information or instructions provided in an
addendum by the Procurement Specialist.
1.4 Information
1.4.1 Offeror to Review. The Offeror must carefully review this RFP and ensure that the Offeror has
no reason to believe that there are any uncertainties, inconsistencies, errors, omissions, or
ambiguities in any part of this RFP. Each Offeror is responsible for conducting its own
investigations and due diligence necessary for the preparation of its Proposal.
1.4.2 Offeror to Notify. If the Offeror discovers any uncertainty, inconsistency, error, omission or
ambiguity in this RFP, the Offeror must notify the Procurement Specialist in writing prior to
submitting the Offeror’s Proposal.
1.4.3 Offerors shall not: Claim after submission of a Proposal that there was any misunderstanding
or that any of the conditions set out in Section 1.4.1 Offeror to Review were present with
respect to this RFP; or hold any staff of UNMH liable for any uncertainty, inconsistency, error,
omission, or ambiguity in any part of this RFP.
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