RFP P494-24 Audiology Services- UNMH SRMC Campus Addendum 3
| Agency: | University of New Mexico Health System |
|---|---|
| State: | New Mexico |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD18851591825759662 |
| Posted Date: | Feb 27, 2024 |
| Due Date: | Feb 28, 2024 |
| Solicitation No: | RFP P494-24 |
| Source: | Members Only |
| Posting Date | Title | Due Date | Award Date | Awarded To | Buyer |
|
2/15/2024 |
|
2/28/2024 @2PM MST |
|
Attachment Preview
THE REGENTS OF THE UNIVERSITY OF NEW MEXICO (THE “REGENTS”), for its public operation known
as the UNM HEALTH SCIENCES CENTER, specifically the UNM HOSPITAL for its SRMC campus, (“UNMH”)
PURCHASING DEPARTMENT: 933 Bradbury Dr. SE, Suite 3165 ALBUQUERQUE, NM 87106
ISSUANCE DATE: February 15TH, 2024
RFP P494-24 AUDIOLOGIST SERVICES- UNMH SRMC CAMPUS
1. Offer Due Date/Time: ALL OFFEROR PROPOSALS MUST BE RECEIVED AT THE ADDRESS ABOVE
FOR REVIEW AND EVALUATION BY THE PROCUREMENT SPECIALIST OR DESIGNEE REFERENCED ON
THIS COVER PAGE NO LATER THAN 2:00 PM MOUNTAIN STANDARD TIME/DAYLIGHT TIME ON
WEDNESDAY FEBRUARY 28TH, 2024 . Proposals received after this deadline will not be accepted. The date and
time of receipt will be recorded for each proposal. Any proposal received after the deadline will not be accepted and will
be returned unopened. It is solely the responsibility of each proposer to assure that its proposal is delivered at the
specified place and prior to the deadline for submission. Proposals, which for any reason are not so delivered, will not be
considered and will be returned unopened. All information must be entered in ink or typed and corrections must be
initialed. Proposals must be in a sealed envelope and must be clearly marked with the RFP number and submission
deadline (as listed above) in the lower left-hand corner.
2. UNMH for its SRMC Campus invites you (“Offeror”) to submit an offer for materials and/or services set forth in
this RFP. Please read carefully the instructions, specifications, and Standard Terms and Conditions, because failure to
comply therewith may result in an offer being classified as unresponsive and disqualified. New Mexico civil and criminal
law prohibits bribes, gratuities and kickbacks. (13-1-191 NMSA 1978)
3. Procurement Specialist Contact Information: UNMH has assigned a Procurement Specialist who is
responsible for the conduct of this procurement whose name, address, telephone number and e-mail address are listed
below:
Name:
Contact:
Address:
Shannon Rodgers, Procurement Specialist
505-272-9571, sjrodgers@salud.unm.edu
933 Bradbury Drive, SE, Suite 3165 Albuquerque, NM 87106
4. Public Disclosure: New Mexico Inspection of Public Records Act, Section 14-1-1 et seq., NMSA 1978 as Amended
(“IPRA”) limits the UNMH’s ability to withhold prequalification and bid data to trade secrets or records, the
disclosure of which is exempt or prohibit pursuant to federal or state law.
5. Table of Contents:
Section I.
Section II.
Section III.
Section IV.
Exhibit A.
Exhibit B.
Exhibit C:
Exhibit D:
Exhibit E:
Exhibit F:
Exhibit G:
Exhibit H:
Exhibit I:
Introduction and General Information
Proposal Copies and Format
Additional Instructions to Offerors
Request for Proposal Terms and Conditions
Scope of Work
Evaluation Criteria
Resident Veterans Preference Certification
Authorized Signature Page (Must be signed and included in proposal)
Small & Small Disadvantaged Business Certification
Conflict of Interest Certificate Form (Must be signed and included in proposal)
Insurance Requirements (Please review detailed requirements)
Certification and Disclosure regarding Payments to Influence Federal Transactions (April
1991) (Must be signed and included in proposal)
Cost Proposal (Must be included in proposal)
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SECTION I. INTRODUCTION AND GENERAL INFORMATION
The purpose of this Request of Proposals (RFP) is to solicit sealed proposals to establish contract(s) through competitive
negotiations for the procurement of goods and/or services as set forth in Exhibit A, Scope of Work.
It is intended that this RFP will result in UNMH entering into a contractual agreement with one or more successful
Offeror(s), for an Initial Contract Term of up to Three (3) year(s) with an option to automatically renew for additional
terms, as provided for in NMSA 13-1-150 (Multi-Term Contract). Continuation of the contract(s) is contingent upon
satisfactory contract compliance by the Contractor, as determined by UNMH. The UNMH must approve all contract
renewals, amendments and adjustments.
1.1 Forms and Exhibits. The RFP Submission Forms and Exhibits and the other documents requiring execution by
the Offeror shall be completed and signed by a duly authorized representative of the Offeror. Proposals should be
completed without delineations, alterations, or erasures. Should there be any discrepancy between the original and
any of the copies, the original shall prevail.
1.2 Requirements. For purposes of this RFP:
1.2.1 “must” and “shall” indicate that the requirement is mandatory, subject to provisions of this RFP; and
1.2.2 “should”, “could” and “may” indicate that the requirement is discretionary.
1.3 Notice. The Offerors are put on notice that from the date of issue of the RFP through any award notification of the
Agreement:
1.3.1
1.3.2
1.3.3
1.3.4
Only the Procurement Specialist is authorized by the UNMH to amend or waive the requirements of the
RFP pursuant to the terms of this RFP;
Offerors should not contact any of the staff at UNMH, (except for the Procurement Specialist) in regards to
this RFP, unless instructed to in writing by the Procurement Specialist;
Under no circumstances shall the Offeror rely upon any information or instructions from the Procurement
Specialist, UNMH employees or their agents unless the information or instructions is provided in writing by
the Procurement Specialist in the form of an addendum; and
UNMH, their employees, nor their agents shall be responsible for any information or instructions provided
to the Offeror, with the exception of information or instructions provided in an addendum by the
Procurement Specialist.
1.4 Information
1.4.1
1.4.2
1.4.3
Offeror to Review. The Offeror must carefully review this RFP and ensure that the Offeror has no reason to
believe that there are any uncertainties, inconsistencies, errors, omissions, or ambiguities in any part of this
RFP. Each Offeror is responsible for conducting its own investigations and due diligence necessary for the
preparation of its Proposal.
Offeror to Notify. If the Offeror discovers any uncertainty, inconsistency, error, omission or ambiguity in
this RFP, the Offeror must notify the Procurement Specialist in writing prior to submitting the Offeror’s
Proposal.
Offerors shall not: Claim after submission of a Proposal that there was any misunderstanding or that any of
the conditions set out in Section 1.4.1 Offeror to Review were present with respect to this RFP; or hold any
staff of UNMH liable for any uncertainty, inconsistency, error, omission, or ambiguity in any part of this
RFP.
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1.5 Clarification and Questions
1.5.1 Submission. Offerors may request clarification of this RFP by:
1.5.1.1
1.5.1.2
1.5.1.3
1.5.1.4
Submitting all requests for clarification by email to the Procurement Specialist identified on page
1 of this RFP or as otherwise directed by the Procurement Specialist;
Including the Offeror’s address, telephone number, facsimile number and email address;
If the question pertains to a specific section of this RFP, reference should be made to the specific
section number and page; and
Submitting all requests for clarification no later than 2:00 PM MST/MDT, MONDAY
February 19TH, 2024.
1.5.2
Questions and Answers. The UNMH will provide Offerors with written responses in the form of addenda
to questions that are submitted in accordance with Section(s) 1.5.1 and 1.6. All addenda shall form part of
this RFP. Questions and answers will be distributed in numbered addenda. In answering the Offeror’s
questions, the Procurement Specialist will include in all addenda the questions asked but will not attribute
the questions to any Offeror. Notwithstanding the foregoing, the Procurement Specialist may in its sole
discretion answer similar questions from various Offerors only once, edit the questions for clarity, and elect
not to respond to questions that are either inappropriate or not comprehensible.
1.6 Issued Addenda. Each Offeror shall be responsible for verifying before submitting its Proposal that it has received
all addenda that have been issued. All addenda will be posted on the UNMH proposal website visit
https://unmhealth.org/about/bids-proposals/current.html. Instructions, clarifications or amendments
which affect this RFP may only be made by addendum.
1.7 Amendments to the RFP. UNMH shall have the right to amend or supplement this RFP in writing prior to the
Closing Time. No other statement, whether written, oral or inferred, will amend this RFP. The addenda shall be
binding on each Offeror.
1.8 Clarification of Offeror’s Proposal
1.8.1
1.8.2
UNMH shall have the right at any time after Proposal submission, to seek clarification from any Offeror in
respect of such Offeror’s Proposal, without contacting other Offerors. UNMH is not obliged to seek
clarification of any aspect of a Proposal.
Any clarifications sought shall not be an opportunity to either correct errors or to change the Offeror’s
Proposal in any substantive manner. In the clarification process, no change in the substance of the Proposal
shall be offered or permitted. Subject to the qualification in this Section, any written information received
by UNMH from an Offeror in response to a request for clarification from UNMH shall be considered part
of the Offeror’s Proposal.
1.9 Verification of Information. UNMH shall have the right to:
1.9.1 Verify any Offeror statement or claim by whatever means the UNMH deems appropriate, including
contacting persons in addition to those offered as references, and to reject any Offeror statement or claim, if
the statement or claim or its Proposal is patently unwarranted or is questionable; or
1.9.2 Access the Offeror’s premises where any part of the work is to be carried out to confirm Proposal
information, quality of processes, and to obtain assurances of viability; and
1.9.3 The Offeror shall cooperate in the verification of information and is deemed to consent to UNMH verifying
such information.
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SECTION II. PROPOSAL COPIES AND FORMAT
2.1 Number of Responses and Copies
Offeror’s proposal shall be clearly labeled and numbered and indexed as outlined in Section 2.2. Proposal Format.
Proposals must be submitted as outlined below. The original copy shall be clearly marked as such on the front of the
binder. Each portion of the proposal must be submitted in separate binders and must be prominently displayed on
the front cover.
2.1.1
2.1.2
2.1.3
Proposals must be sealed and labeled on the outside of the package to clearly indicate that they are in
response to the RFP P494-24 Audiology Services.
Proposal - One (1) ORIGINAL, Two (2) HARD COPIES, and one (1) ELECTRONIC COPY of the
proposal; ORIGINAL and COPIES shall be in separate labeled binders. The proposal can NOT be
emailed.
Electronic Copies - The electronic version/copy of the proposal must mirror the physical binders
submitted (i.e. One (1) usb,). The electronic version can NOT be emailed. The original, hard copy and
electronic copy information must be identical. In the event of a conflict between versions of the
submitted proposal, the Original hard copy shall govern.
Any proposal that does not adhere to the requirements of this Section and Section 2.2 Response Format and
Organization, may be deemed non-responsive and rejected on that basis.
2.2 Proposal Format
2.2.1
All proposals must be submitted as follows:
a. Hard copies should be typewritten on standard 8 ½ x 11 inch paper (larger paper is permissible
for charts, spreadsheets, etc.)
b. Pages should be one-sided, one and one-half spaced and numbered.
c. Typeface should be easily readable such as Time Roman, type size 12-point.
d. Each Proposal should be placed within a binder with tabs delineating each section as outlined
under Section 2.2.2 Proposal Content and Organization.
2.2.2 Proposal Content and Organization
Direct reference to pre-prepared or promotional material may be used if referenced and clearly marked.
Promotional material should be minimal. The proposal should be organized and indexed in the following
format and must contain, at a minimum, all listed items in the sequence indicated.
A. Table of Contents
B. Signed Authorized Signature Page (Exhibit D)
C. Proposal Summary (Optional)
1. Organizational Experience, quality and stability (Exhibit B, Section 1.A)
a. Company Ownership & Management
b. Company Organization and Staff
c. Company Experience
2. Technical Approach (Exhibit B, Section 1.B)
a. Scope of Work Requirements (Exhibit B, Section 1. B. a 1-5, and Exhibit A)
D. Exhibits
1. Resident Veterans Certificate (Exhibit C) (If Applicable)
2. Small & Small Disadvantaged Business Certification (Exhibit E)
3. Conflict of Interest and Debarment/Suspension Certificate Form (Exhibit F)
4. Insurance Requirements (Exhibit G)
5. Certification and Disclosure regarding Payments to Influence certain Federal
Transactions (April 19910) (Exhibit H)
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6. Cost Proposal (Exhibit B Section 1. C, and Exhibit I)
E. Offeror’s Additional Terms and Conditions (if applicable)
F. Other Supporting Material (If applicable)
Within each section of the proposal, Offerors should address the items in the order indicated above. All forms provided in
this RFP must be thoroughly completed and included in the appropriate section of the proposal.
The proposal summary may be included by potential Offerors to provide the Evaluation Committee with an overview of
the proposal; however, this material will not be used in the evaluation process unless specifically referenced from other
portions of the Offeror’s proposal.
SECTION III. ADDITIONAL INSTRUCTIONS TO OFFERORS
3.1 In accordance with NMSA 1978 § 13-1-21 (as amended), Offerors claiming a preference must include a copy of
their preference certificate with their proposal, with Exhibit C, if applicable. Certificates for preferences must be
obtained through the New Mexico Department of Taxation & Revenue
http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-certification.aspx. In addition, for the
resident Veterans preference, the attached Resident Veteran Preference Certification” form (Exhibit C) must be
completed and signed. All preferences will be scored and calculated pursuant of NM law.
An agency shall not award a business both a resident business preference and a resident veteran business preference.
3.2 AUTHORIZED SIGNATURE PAGE: Review and submit the Authorized Signature Page attached hereto as
Exhibit D.
3.3 SMALL AND DISADVANTAGED BUSINESS CERTIFICATION FORM: Review and submit the Small and
Small Disadvantaged Business Certification Form attached hereto as Exhibit E.
3.4 CONFLICT OF INTEREST CERTIFICATION FORM: Review and submit Conflict of Interest Certification Form
attached hereto as Exhibit F.
3.5 INSURANCE REQUIRMENTS: The Offeror should provide proof of insurance coverage, meeting the
requirements in the Section labeled “Insurance Requirements” or as noted in the specifications Exhibit G. Offeror
should submit proof of insurance in the form of a “Certificate of Insurance” with their response and prior to
commencing work under the resulting contract. Offeror’s insurance shall remain in effect for the entire term of the
contract and must be extended to coincide with any future contract extensions. The Offeror must provide proof of
insurance coverage acceptable to UNMH, in its sole discretion, prior to award of an Agreement.
3.6 CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL
TRANSACTIONS. Review and submit the Certification and Disclosure Regarding Payments To Influence Certain
Federal Transactions (April 1991) form attached hereto as Exhibit H.
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